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Academic Advising Assistant Jobs (NOW HIRING)

McMurry University

Director Academic Advising

Abilene, TX · On-site

$40K - $49K/yr

They will also coordinate advisor assignments for continuing students. Assist students in the development of academic plans as appropriate for their stated educational goals. These efforts may ...

McMurry University

Director Academic Advising

Abilene, TX · On-site

$40K - $49K/yr

They will also coordinate advisor assignments for continuing students. Assist students in the development of academic plans as appropriate for their stated educational goals. These efforts may ...

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How much do academic advising assistant jobs pay per hour?

As of Aug 1, 2026, the average hourly pay for academic advising assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What is the difference between Academic Advising Assistant vs Academic Counselor?

AspectAcademic Advising AssistantAcademic Counselor
Required CredentialsAssociate's degree or relevant experienceBachelor's degree, often with counseling certification
Work EnvironmentEducational institutions, student support officesEducational institutions, student support and counseling centers
Employer & Industry UsageUniversities, colleges, community collegesUniversities, colleges, sometimes high schools
Common Search & Comparison IntentAssisting students with course planning and registrationProviding guidance on academic and personal issues

The main difference is that Academic Advising Assistants typically support students with course registration and administrative tasks, often requiring less formal education. Academic Counselors usually have a higher level of education and provide more in-depth academic and personal guidance. Both roles are vital in educational settings but differ in scope and responsibilities.

What does an Academic Advising Assistant do?

An Academic Advising Assistant supports academic advisors by helping students navigate course selection, registration, and academic planning processes. They often provide information about degree requirements, campus resources, and important deadlines. Additionally, they may schedule appointments, maintain student records, and assist with administrative tasks to ensure the advising office runs smoothly. Their goal is to enhance the student experience by providing accurate information and support.

What are the key skills and qualifications needed to thrive as an Academic Advising Assistant, and why are they important?

To thrive as an Academic Advising Assistant, you need strong organizational abilities, attention to detail, and a foundational understanding of academic policies, typically supported by a bachelor's degree or relevant administrative experience. Familiarity with student information systems, scheduling software, and database management tools is commonly required. Excellent interpersonal communication, active listening, and problem-solving skills help you effectively support students and collaborate with faculty and staff. These competencies ensure students receive accurate guidance and administrative processes run smoothly, contributing to overall academic success.

How does an Academic Advising Assistant typically support advisors and students throughout the academic year?

Academic Advising Assistants play a crucial role in ensuring the smooth operation of advising offices by managing appointment scheduling, maintaining student records, and preparing informational materials. They often serve as the first point of contact for students, answering general questions and directing them to the appropriate resources or advisors. Throughout the academic year, they collaborate closely with advisors to coordinate events, track student progress, and assist with administrative tasks, helping to create an organized and supportive environment for both students and staff.
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Academic Advising Assistant jobs near you
Infographic showing various Academic Advising Assistant job openings in the United States as of July 2026, with employment types broken down into 58% Full Time, 40% Part Time, 1% Temporary, and 1% Contract. Highlights an 71% Physical, 1% Hybrid, and 28% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Academic Advising Assistant - FWS

Midwestern Baptist Theological Seminary Inc

Kansas City, MO

Other

Re-posted 12 days ago

Job description

Description

Academic Advising Assistant - FWS

Report to - Assistant Director of Academic Advising

Department - Center for Student Success

FLSA Status - Hourly, Non-Exempt


Max Hours Per Week 15


JOB PURPOSE

To assist the academic advising team in its efforts to encourage the retention and persistence of students through their respective degree programs.


ESSENTIAL FUNCTIONS

  • Manage the advising events and communication plan calendars
  • Send and manage responses to mass communications (Emails and Texts) related to student advising
  • Assist in the execution of advising events on campus and online
  • Use Campus Connections to manage student data, case information, and communication records
  • Create and maintain monthly student contact reports for the Director of Advising and Student Success
  • Manage outgoing mail by printing labels, packing envelopes, etc.
  • Assist with administrative tasks related to MBTS and Spurgeon College Career Services
  • Be familiar with all the areas of the Spurgeon College/MBTS website that provide important student information

Requirements

QUALIFICATIONS / REQUIREMENTS


MUST BE A CURRENT STUDENT OF MBTS OR SPURGEON COLLEGE, AND

MUST QUALIFY FOR THE FEDERAL WORK STUDY PROGRAM VIA FAFSA


Qualifications and requirements include, but are not limited to: 

  • Christian with high integrity, currently pursuing a relationship with God
  • High School Diploma Required (Some college experience preferred)
  • Basic understanding of the Spurgeon College and MBTS educational experience
  • Excellent communication skills, both written and verbal
  • Able to show courtesy and wisdom in dealing with student issues
  • Skilled in computer technologies, including Microsoft Office Suite (Word, Excel, Outlook)
  • Able to multitask, analyze workload, and prioritize as necessary for the benefit of the department
  • Able to take the initiative to complete the duties of the position without the need for direct supervision.
  • Able to learn and utilize new skills and information to improve job performance and efficiency. 
  • Must be able to work independently, as well as part of a team
  • Excellent communication skills, both written and verbal
  • Must show a desire and willingness to learn
  • Must possess a positive attitude
  • Able to pass background screening, including driving record
  • Eligible to work in the United States

WORKING CONDITIONS

Normal business hours (M-F)

Not to exceed 15 hours per week

Shared office environment


PHYSICAL REQUIREMENTS

  • Frequently required to sit or stand for periods of time at a desk or computer station
  • Occasionally required to stand, walk, and reach with hands and arms.
  • Able to lift and/or move up to 25 pounds.
  • Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Frequently required to spend extended time on the phone

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, or skills required for the position.

Midwestern Baptist Theological Seminary is an Equal Opportunity Employer

Midwestern Baptist Theological Seminary will reasonably accommodate qualified individuals with a disability so they may perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace, and the threat cannot be eliminated by reasonable accommodation, or if the accommodation creates an undue hardship to the institution. Contact human resources (HR) with any questions or requests for accommodation.

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