Academic Advising Assistant Jobs (NOW HIRING)

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Job Category: Academic Staff
Employment Type: Regular
Job Profile: Academic Advising Manager
Job Summary:
The College of Agricultural and Life Sciences (CALS) seeks an academic advising manager for the department of Life Sciences Communication (LSC). This critical position advises all students in the undergraduate major and certificate, manages administrative components of the graduate programs, and serves as the primary curricular representative for the department.
This variety of duties requires the academic advising manager to be collaborative, organized, and an effective communicator as they will meet regularly with the department chair, undergraduate and graduate committees, and faculty from across the department. Additionally, this position will supervise a graduate assistant who helps with student services related work. This position is great for a professional eager to support students and faculty in a high-paced environment.
The LSC academic advising manager also contributes to the planning and execution of student events such as graduation and scholarship celebrations and orientations hosted by the department. In all parts of the role, the advising manager strives to create and contribute to a welcoming and inclusive environment in the department. As part of the CALS advising community, this position participates in college-wide events and initiatives to recruit both new and transfer students, serves as a generalist advisor during summer and winter SOAR (orientation), and participates in ongoing training and development led by the college and campus-wide units.
This position is supervised by the assistant dean for student advising and development to provide a bridge between the academic department, the CALS advising community, and the college overall.
Key Job Responsibilities:

• Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college

• Proactively engages students as needed

• Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum

• Supervises unit staff and/or plans, organizes, allocates resources, assesses performance, and leads the operational activities of a function within the advising or academic services portfolio, such as program management and/or curriculum management

• Participates as a regularly scheduled generalist advisor for CALS SOAR (orientation) in both summer and winters sessions

• Manages administrative activities of department graduate programs including admissions, recruitment, monitoring degree progress and assisting students in navigating resources and systems throughout the student lifecycle

• Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies

• Develops and implements academic advising events such as workshops, panel discussions, and guest speakers

• Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources

• Receives, processes, and responds to academic inquiries according to established policies and procedures

Department:
Office of Academic Affairs
Compensation:
The anticipated salary range for this position is $62,000 - $80,000. However, final salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at:https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf
Required Qualifications:

• Minimum of 3 years of previous work experience in academic advising or related student services position
• Multicultural awareness and competence; ability to work in a diverse environment and serve students and families and community partners from a wide variety of backgrounds
• Organizational and time-management skills that include: problem-solving, multi-tasking, prioritizing, and meeting deadlines
• Works collaboratively and cultivates relationships with internal and external partners (e.g., internal colleagues at the College, faculty and staff, related and relevant positions around the university, etc.)
• Experience using computer software/programs (e.g., Zoom, Teams, and/or WebEx; word processing; spreadsheets; databases, etc.)

Preferred Qualifications:

• Experience supporting faculty with academic program administration and/or course scheduling
• Experience supporting undergraduate and graduate students through advising and/or program management
• Experience working with student development

Education:
Bachelor's Degree Preferred
How to Apply:
To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents.

• Cover Letter
• Resume

Please note, there is only one attachment field. You must upload all your documents into the one attachment field. All listed application materials must be received to be considered.
Finalists will be asked to provide contact information (phone and email) for three references, one of which must be a current or former supervisor. References will not be contacted without prior notice.
It's important that your cover letter and resume reflect your experience for this position related to the Qualifications section. Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment. University sponsorship is not available for this position.
Additional Information:

• Criminal Background Check may be required.
• 1-year Evaluation period may be required

Work Schedule: Normal hours are 7:45am - 4:30pm, Monday through Friday. Occasional nights and weekends may be required for this position.
Contact Information:
Sonia Parker, CALS HR Generalist
608-890-2547
sonia.parker@wisc.edu
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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