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How much do dotloop jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for dotloop in the United States is $47.95, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $63.22 per hour, depending on experience, location, and employer.

What are the typical daily tasks for a Dotloop Specialist in a real estate office?

A Dotloop Specialist typically manages digital transaction files, coordinates document signatures, ensures compliance with brokerage policies, and supports agents with the Dotloop platform. Daily responsibilities include uploading and organizing contracts, tracking document statuses, providing training or assistance to team members, and resolving any issues related to transaction files. The role often involves collaborating closely with real estate agents, brokers, and administrative staff to maintain smooth workflows and timely closings. Staying proactive and responsive is key to supporting successful transaction management in a fast-moving real estate environment.

What is a Dotloop job?

A Dotloop job typically refers to a position at Dotloop, a real estate transaction management platform owned by Zillow. Employees at Dotloop may work in various roles such as customer support, software development, sales, or account management. Their primary focus is helping real estate professionals streamline document management, e-signatures, and collaboration. Working at Dotloop often involves assisting users with the platform, improving workflows, and ensuring compliance with industry standards.

What are the key skills and qualifications needed to thrive in the Dotloop position, and why are they important?

To thrive in a Dotloop Specialist role, you need a strong understanding of digital document management, real estate transaction coordination, and compliance, often backed by experience in the real estate industry or transaction management platforms. Familiarity with the Dotloop software, as well as related tools such as MLS systems and e-signature solutions, is typically required. Excellent organizational skills, attention to detail, and clear communication set top candidates apart. These skills are crucial for ensuring smooth, accurate, and efficient real estate transaction processing in a fast-paced environment.

More about Dotloop jobs
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What states have the most Dotloop jobs? States with the most job openings for Dotloop jobs include:
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Dotloop jobs near you

Real Estate Executive Assistant

YHSGR- Besmatch

White Plains, NY

$75K/yr

Full-time

Posted 23 days ago

Job description

This role supports daily operations across brokerage transactions, listings, property management, and executive-level organization. The successful candidate will manage tasks from assignment through completion, maintain accurate systems, and ensure continuity across transactions and projects.

This position requires strong organizational skills, attention to detail, responsiveness during work hours, and the ability to work independently once direction is provided.

Compensation:

$66,000 - $75,000 yearly


Responsibilities:

Transaction & Deal Coordination

  • Coordinate the full lifecycle of real estate transactions from offer through closing
  • Prepare and organize purchase memorandums, contracts, disclosures, and addenda using Dotloop and DocuSign
  • Track transaction timelines and required milestones in accordance with established SOPs
  • Maintain continuity across emails, documents, and transaction records
  • Communicate with attorneys, lenders, inspectors, and title companies to support timely closings
  • Coordinate post-closing follow-ups, including client reviews and referrals

Listings & Showings

  • Coordinate listing preparation, including photography, signage, lockboxes, and marketing logistics
  • Upload and manage listings in MLS
  • Track listing paperwork sent, signed, and pending
  • Schedule and manage showings using ShowingTime
  • Provide regular status updates on listings and activity

Systems, Organization & Operations

  • Maintain accurate and organized systems within:
  • Google Drive / Google Workspace
  • Lofty CRM
  • Dotloop
  • Track tasks digitally from assignment through completion
  • Ensure documentation and task tracking are centralized and up to date
  • Identify and implement workflow improvements to enhance operational efficiency

Property Management, Purchasing & Financial Support

  • Assist with paying property bills and tracking expenses using Buildium
  • Track expenses for rental properties, renovations, and investments
  • Assist with purchasing materials, supplies, and services
  • Coordinate deliveries, timelines, and vendor follow-ups
  • Support QuickBooks data entry, reconciliations, and wire tracking
  • Assist with entity setup (LLCs) and compliance documentation
  • Track commissions and basic banking activity

Executive Support

  • Manage calendars, scheduling, and inbox organization
  • Draft professional correspondence and internal documentation
  • Track renovation and investment projects and coordinate vendors and contractors

Qualifications:
  • Valid driver’s license and reliable personal vehicle
  • Strong working knowledge of Google Workspace (Docs, Sheets, Gmail, Calendar)
  • Minimum of 2 years’ experience in real estate operations, transaction coordination, or property management
  • Experience with Dotloop, DocuSign, CRM systems (Lofty preferred), and Buildium or similar platforms
  • Ability to manage multiple tasks and priorities independently
  • Experience working with structured processes or SOPs
  • Strong responsiveness and communication during work hours (phone, email, text)

About Company

We are a high-volume real estate brokerage and investment firm specializing in acquisitions, sales, property management, and development. Our operation is fast-paced, detail-driven, and systems-oriented. We work with clear processes, defined expectations, and a strong focus on execution.

We are seeking a Real Estate Executive Assistant / Operations & Transaction Coordinator to work directly with ownership and a lead real estate professional. This role is ideal for someone who thrives in structured environments, follows established processes, manages multiple priorities independently, and takes ownership of outcomes.