Contractual Dotloop Jobs (NOW HIRING)

Description
Do you love helping people, keeping everyone organized, and bringing calm to a fast-moving environment? Do you take pride in catching details others miss? Does improving systems, solving problems, and keeping everything on track genuinely energize you?
The Fine Homes Group is a high-energy, fast-paced real estate team serving southern New Hampshire and northern/middle Massachusetts seeking a Listing & Transaction Coordinator. With the help of this individual, the agents are looking to focus more on selling real estate and much less on the back-end and daily operational tasks.
Applicants should be extremely thorough, confident in learning new technology, and have some background in customer service or administrative support. This person will have a strong sense of urgency, love "to-do lists," and thrive in a role where they are handling transaction coordination, listing coordination systems, and marketing support
Compensation:

• Salary: $43,000-$48,000 (based on experience)
• Paid Time Off
• Bonus Opportunities
• Growth Potential

Responsibilities
This person's primary responsibilities include, but are not limited to:
Transaction Coordination:
• Oversee all administrative tasks related to buyer and seller transactions from executed purchase agreement through closing
• Ensure offers, counteroffers, and all addenda are correct, complete, and fully executed
• Assist with escrow documentation and ensure all contractual timelines are met
• Communicate consistently with agents, clients, lenders, title companies, and vendors to ensure a smooth and successful closing process
Listing Coordination:
• Manage the full pre-market listing process from signed agreement through market debut
• Input and maintain accurate listing data in the MLS
• Review disclosures, city-specific requirements, and all necessary documentation for agents
• Gather all pre-listing notes and photo documentation about the property, including systems, features, upgrades, history, etc
• Coordinate showing availability and open house times with agents for occupied listings
• Communicate consistently with sellers to provide updates and ensure a smooth experience
• Collaborate with team listing agents to ensure listings are prepared effectively for the market
Qualifications
• Tech savvy; proficient in CRM systems, Dotloop, SkySlope (or similar), and Google Workspace/Microsoft Office
• Strong written and verbal communication skills
• High-level organizational and project management abilities
• Heart, grit, service-based attitude, and commitment to excellence
• Licensed or willing to obtain a real estate license (required; support provided)
• Ability to multitask, prioritize, and work efficiently in a fast-paced, high-volume environment
• Strong critical thinking and problem-solving skills
• Comfortable handling strong personalities and maintaining professional communication
• Extremely detail-oriented; must love checklists and completing a large volume of tasks
• Learning-based, coachable, and eager to grow
• Ability to work independently while maintaining high standards