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Document Scanning Operator Jobs in Virginia (NOW HIRING)

Sparks Group

Scanning Operator

Chantilly, VA · On-site

$18/hr

If you have experience operating scanners and you have a high attention to detail, this could be ... Operate equipment to scan documents. * Create PDF after scanning documents. * Categorize files in ...

Sparks Group

Scanning Operator

Chantilly, VA · On-site

$18/hr

Operate equipment to scan documents * Create PDF after scanning documents * Categorize files in the system * Perform quality checks of scanned files * Remove staples and prepare documents for ...

Aptara Inc.

Scanning Operator

Chantilly, VA · On-site

$13 - $17/hr

Efficiently operate document scanning equipment to digitize records. * Prepare materials for ... scanning (cut, remove staples, sort, and organize) * Review scanned files to ensure clarity ...

Aptara

Scanning Operator

Chantilly, VA · On-site

Efficiently operate document scanning equipment to digitize records. * Prepare materials for ... scanning (cut, remove staples, sort, and organize) * Review scanned files to ensure clarity ...

CTG, Inc.

Document Scanning Associate

Richmond, VA · On-site

$19.57/hr

CTG is seeking to fill a Document Scanning Associate opening for our client in Richmond, VA in ... Data entry work experience (Data Entry Operator or Office Clerk preferred but not required)

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Document Scanning Operator information

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$17

$26

How much do document scanning operator jobs pay per hour?

As of Jul 9, 2026, the average hourly pay for document scanning operator in Virginia is $17.80, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Document Scanning Operator, and why are they important?

To thrive as a Document Scanning Operator, you need attention to detail, basic computer literacy, and experience with document handling, often supported by a high school diploma or equivalent. Familiarity with scanning equipment, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently in a team help set candidates apart. These skills ensure accurate digitization, secure record handling, and efficient workflow in environments that rely on digital document management.

What does a typical workflow look like for a Document Scanning Operator, and how do they collaborate with other departments?

As a Document Scanning Operator, your daily workflow typically involves preparing physical documents, operating high-speed scanners, and ensuring digital files are accurately indexed and stored. Collaboration with records management, IT, and administrative teams is common, as you may need to clarify document requirements or troubleshoot issues with file formats and storage systems. Attention to detail and effective communication are crucial, as errors in scanning or misfiling can impact multiple departments. You may also be involved in maintaining equipment, performing quality checks, and occasionally assisting with process improvements to increase efficiency.

What is the difference between Document Scanning Operator vs Data Entry Clerk?

AspectDocument Scanning OperatorData Entry Clerk
Required CredentialsHigh school diploma, training in scanning equipmentHigh school diploma, basic computer skills
Work EnvironmentData centers, office settings with scanning equipmentOffice environments, computer stations
Industry UsageDocument management, records digitizationData input, administrative support
Search & Comparison IntentFocus on scanning and document digitization tasksFocus on data input and database management

The main difference is that Document Scanning Operators specialize in digitizing physical documents using scanning equipment, while Data Entry Clerks focus on inputting data into computer systems. Both roles require attention to detail and basic computer skills, but their tasks and work environments differ significantly.

What are Document Scanning Operators?

Document Scanning Operators are professionals responsible for converting physical documents into digital formats using specialized scanning equipment and software. Their duties often include preparing documents for scanning, operating high-speed scanners, ensuring image quality, indexing files, and maintaining confidentiality and security of sensitive information. They play a crucial role in helping organizations transition to paperless systems, improve data accessibility, and comply with record-keeping regulations.
What are popular job titles related to Document Scanning Operator jobs in Virginia? For Document Scanning Operator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Document Scanning Operator jobs in Virginia look for? The top searched job categories for Document Scanning Operator jobs in Virginia are:
Document Scanning Operator jobs near you
2nd Shift Document Scanning Operator

2nd Shift Document Scanning Operator

Computer Task Group, Inc

Chantilly, VA

$20.17/hr

Other

Re-posted 7 days ago

Job description

Overview

CTG is seeking a Document Scanning Operator to support our client’s Digital Imaging Center in Chantilly, VA. In this role, you will assist with the preparation, scanning, and indexing of physical documents to convert them into digital formats while ensuring all images meet quality and customer standards.

Location: Chantilly, VA
Schedule: Monday – Friday | 3pm - 11pm
Duration: Ongoing Contract
Pay Rate: $20.17/hr

This position supports day-to-day imaging operations and plays an important role in meeting project deadlines and service level agreements.

Responsibilities

  • Prepare documents for scanning by removing staples, clips, rubber bands, and bindings

  • Validate and reconcile boxes and files received for processing

  • Scan documents using high-speed scanning equipment

  • Perform visual quality checks to ensure images are clear and accurate

  • Insert separator sheets and organize documents for proper imaging

  • Identify oversized or exception documents and escalate when necessary

  • Index scanned images according to customer guidelines

  • Follow all safety and security procedures

  • Assist with additional duties as assigned by the lead or manager

Physical Requirements

  • Move and handle boxes of documents as needed

  • Load paper into scanning equipment

  • Perform repetitive hand and finger movements while preparing and scanning documents

Education

  • High School Diploma or equivalent required

Qualifications

  • Experience with document scanning, records management, data entry, or office support

  • Familiarity with high-volume document processing

  • Experience using MS Office and basic data entry tools

  • Strong attention to detail and accuracy

  • Good organizational and communication skills

  • Ability to work independently and as part of a team

  • Ability to maintain confidentiality in a secure work environment

To Apply:
To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Laura Dominguez at Laura.Dominguez@ctg.com. Kindly forward this to any other interested parties. Thank you!

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.

Computer Task Group logo

About Computer Task Group

Sourced by ZipRecruiter

We know that achieving our mission begins and ends with our people—and by people we mean you. Regardless of individual roles or responsibilities, regardless of industry or subject matter expertise, our lives happen in relation to other people—our colleagues, clients, and partners. CTG cultivates a workplace that attracts and develops the best people. Being Great Place to Work-CertifiedTM not only supports our Vision but also validates the rewarding workplace culture that has made CTG a leading IT and digital solutions and services company for more than 55 years.

Company size

1,001 - 5,000 Employees

Headquarters location

Buffalo, NY, US

Year founded

1966

Social media

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