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Document Scanning Operator Jobs in Virginia (NOW HIRING)

Nwis

Scanning Technician / Administrator

Sterling, VA · On-site

... operating procedures, working ad hoc tasks, assignments, and other duties, as needed. The ideal ... Proficient in converting documents using Microsoft desktop applications and Adobe PDF * Ability to ...

CACI

Document Digitization Specialist

Chantilly, VA · On-site

$59K - $122K/yr

Re-scan documents as necessary to ensure all digital images meet established quality assurance ... operating procedures and quality control processes to ensure complete and accurate electronic ...

CACI

Document Digitization Specialist

Chantilly, VA · On-site

$59K - $122K/yr

Re-scan documents as necessary to ensure all digital images meet established quality assurance ... operating procedures and quality control processes to ensure complete and accurate electronic ...

NEOSTEK Inc.

Digitization Technician

Vienna, VA · On-site

$50K - $65K/yr

Digitization & Scanning Operations * Prepare paper records for digitization, including document ... Operating Procedures (SOPs related to digitization and records processing). * Records Capture ...

Metasys Technologies

Mailroom Clerk

Richmond, VA · On-site

$15.75 - $19.50/hr

Previous copy, print, scanning, or document services experience. * Experience operating scanners, mail meters, or other mail processing equipment. * Experience with document imaging or mail ...

Casey Auto Group

Scanner

Newport News, VA

$14 - $16/hr

Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ... the operating bank account. * Administrative Support: * Run daily reports for departments and ...

Casey Auto Group

Scanner

Newport News, VA · On-site

$14 - $16/hr

Document Preparation & Scanning: * Prepare and scan all Retail, Wholesale, and Fleet car deals into ... the operating bank account. * Administrative Support: * Run daily reports for departments and ...

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All JobsDocument Scanning Operator JobsDocument Scanning Operator Jobs in Virginia

Document Scanning Operator information

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$26

How much do document scanning operator jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for document scanning operator in Virginia is $17.80, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.12 per hour, depending on experience, location, and employer.

What is a document scanning operator?

Document Scanning Operators are professionals responsible for converting physical documents into digital formats using specialized scanning equipment and software. Their duties often include preparing documents for scanning, operating high-speed scanners, ensuring image quality, indexing files, and maintaining confidentiality and security of sensitive information. They play a crucial role in helping organizations transition to paperless systems, improve data accessibility, and comply with record-keeping regulations.

What does a document scanning operator do?

As a Document Scanning Operator, your daily workflow typically involves preparing physical documents, operating high-speed scanners, and ensuring digital files are accurately indexed and stored. Collaboration with records management, IT, and administrative teams is common, as you may need to clarify document requirements or troubleshoot issues with file formats and storage systems. Attention to detail and effective communication are crucial, as errors in scanning or misfiling can impact multiple departments. You may also be involved in maintaining equipment, performing quality checks, and occasionally assisting with process improvements to increase efficiency.

What are the key skills and qualifications needed to thrive as a document scanning operator?

To thrive as a Document Scanning Operator, you need attention to detail, basic computer literacy, and experience with document handling, often supported by a high school diploma or equivalent. Familiarity with scanning equipment, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently in a team help set candidates apart. These skills ensure accurate digitization, secure record handling, and efficient workflow in environments that rely on digital document management.

What is the difference between Document Scanning Operator vs Data Entry Clerk?

AspectDocument Scanning OperatorData Entry Clerk
Required CredentialsHigh school diploma, training in scanning equipmentHigh school diploma, basic computer skills
Work EnvironmentData centers, office settings with scanning equipmentOffice environments, computer stations
Industry UsageDocument management, records digitizationData input, administrative support
Search & Comparison IntentFocus on scanning and document digitization tasksFocus on data input and database management

The main difference is that Document Scanning Operators specialize in digitizing physical documents using scanning equipment, while Data Entry Clerks focus on inputting data into computer systems. Both roles require attention to detail and basic computer skills, but their tasks and work environments differ significantly.

What are popular job titles related to Document Scanning Operator jobs in Virginia?

For Document Scanning Operator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Scanning Operator jobs in Virginia look for?

The top searched job categories for Document Scanning Operator jobs in Virginia are:

Infographic showing various Document Scanning Operator job openings in Virginia as of September 2026, with employment types broken down into 80% Full Time, 7% Temporary, 3% Contract, and 10% Nights. Highlights an 100% In-person job distribution, with an average salary of $37,018 per year, or $17.8 per hour.

Document Scanning Associate - Second Shift

Roanoke, VA • On-site

Computer Task Group
Professional, Scientific, and Technical Services • 1 - 5K employees
Learn more about Computer Task Groupexternal

$20.17/hr

Other

Posted 11 days ago

Job description

CTG is seeking to fill a Document Scanning Associate - Second Shift opening for our client in Roanoke, VA in order to support our growth. You will assist with the day-to-day operations within a Digital Imaging Center, with a focus on digital imaging and related duties.
The position is an operational role with accountability for managing all aspects of digital imaging and scanning. This position is key for meeting contractual SLA's and ensuring customer orders are completed per specifications.
Candidates should have some doc scanning experience along with typing and excel skills.
Must be able to lift 50 lbs unassisted.
Location: Roanoke, VA
Duration: Ongoing contract
Shift: M-F, second shift (4:30 pm to 1 am) Shift starts on Monday
Pay Rate: $20.17/hr
Duties:

  • Ensure customer issues and escalations are resolved or further escalated as appropriate.
  • Conduct quality checks on own work to ensure accuracy and output meet standards.
  • Adhere to all safety procedures and security requirements.
  • Able to work independently and be part of a team.
  • Perform backfile duties for absent coworkers.
  • Perform other duties as assigned by Lead or Manager.
Mail/Shipping Responsibilities:
  • Receive, sort, and process mail documents, packages, and supplies. Notify recipients as appropriate.
  • Deliver and pick-up mail on scheduled mail runs.
  • Perform outgoing postal and courier duties using shipping/postal systems, ensuring the most efficient and cost-effective methods.
  • Track, trace, and resolve mail or courier issues.
  • Fully operate, clean, and maintain all shipping and mail equipment.
  • Contact third-party service providers for mail and shipping equipment if required.
Document Preparation:
  • Validation/Reconciliation of boxes/files received.
  • Prepare documents for scanning by removing staples, clips, rubber bands, or any type of bindings.
  • Use a handheld scanner to scan the box barcode.
  • Insert slip sheets at appropriate levels for document separation.
  • Identify oversized documents for wide-format scanning.
  • Identify undersized documents that may need special handling and escalate exception items during production to the lead.
Imaging Responsibilities:
  • Operate high-speed scanning equipment to convert paper documents to digital formats.
  • Perform visual quality checks on each image to ensure it meets required criteria (e.g., no double feeds, clear content, appropriate thresholds, etc.).
  • Convert scanned documents, microfilm, and microfiche to digital formats.
  • Ensure scanned images are indexed according to the naming mechanisms provided by the customer and/or RDIC leadership.
Essential Functions:
  • Prepare customer documents for the digital imaging process.
  • Check physical documents for issues that may complicate the scanning process.
  • Index scanned images according to customer guidelines and additional post-imaging services.
Physical Demands:
  • Minimal to moderate physical effort required. Moving boxes and loading paper into machines will be required. Project prep and scanning work will require finger dexterity and movement between machines.
Education:
  • Minimum High School Diploma required.
Experience:
  • At least 1 year of experience in a Customer Service environment.
  • Data entry work experience (Data Entry Operator or Office Clerk preferred but not required).
  • Experience with MS Office and data programs.
  • Familiarity with administrative duties is beneficial.
  • Typing speed and accuracy are required.
  • Excellent spelling, grammar, and punctuation skills.
  • Strong attention to detail and organizational skills.
Additional Role Requirements:
  • Confidentiality and the ability to work in a secure environment.
  • Core competencies in communication, organization, and task management.

To Apply:
To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Krista Eckard at Krista.Eckard@ctg.com. Kindly forward this to any other interested parties. Thank you!
CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.
About CTG
CTG, a Cegeka company, delivers IT and business solutions that enhance clients' digital agility, empowering them to seize new opportunities and overcome any challenge. Backed by more than 60 years' experience and a commitment to being a reliable, results-driven partner, we work shoulder to shoulder with clients to shape digital together. Our vision is to be an indispensable partner to our clients and the preferred career destination for digital and technology experts. With more than 9,000 team members in over 15 countries, we combine global expertise with local insight to deliver innovative solutions. We operate across the Americas, Europe, and India, working with over 3,000 clients in many of today's highest-growth industries.
Together, we shape what's next-working shoulder to shoulder to deliver impactful solutions for our clients and society. Our culture is built by the people who work at CTG, the values we hold, and the actions we take. It's a living, breathing thing that is renewed every day through the ways we engage with each other, our clients, and our communities. At CTG, you'll find a workplace where you are encouraged to grow, supported in your ambitions, and empowered to shape your own career journey. For more information, visit www.ctg.com.
CTG will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of all applicable local, state, and federal laws.
CTG is an Equal Opportunity Employer. CTG will assure equal opportunity and consideration to all applicants and employees in recruitment, selection, placement, training, benefits, compensation, promotion, transfer, and release of individuals without regard to race, creed, religion, color, national origin, sex, sexual orientation, gender identity and gender expression, age, disability, marital or veteran status, citizenship status, or any other discriminatory factors as required by law. CTG is fully committed to promoting employment opportunities for members of protected classes.
Computer Task Group logo

About Computer Task Group

Sourced by ZipRecruiter

We know that achieving our mission begins and ends with our people—and by people we mean you. Regardless of individual roles or responsibilities, regardless of industry or subject matter expertise, our lives happen in relation to other people—our colleagues, clients, and partners. CTG cultivates a workplace that attracts and develops the best people. Being Great Place to Work-CertifiedTM not only supports our Vision but also validates the rewarding workplace culture that has made CTG a leading IT and digital solutions and services company for more than 55 years.

Industry

Professional, scientific, and technical services

Company size

1,001 - 5,000 Employees

Headquarters location

Buffalo, NY, US

Social media

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