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Document Scanning Indexing Jobs (NOW HIRING)

SkySource Solutions

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Scanning Coordinator (2nd shift)

Cerritos, CA · On-site

$17 - $18/hr

Document Scanning & Indexing Specialist (2nd Shift) Location: [Insert Location] Shift: 2:30 PM - 11:00 PM (Occasional evenings/3rd shift as needed) Schedule: 5 days/week | 9-hour shifts (includes 30 ...

EIGENNET LLC

Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

This role involves high-volume document scanning, indexing, validation, and quality control in accordance with federal HR guidelines. The ideal candidate will have experience working in or supporting ...

EIGENNET LLC

Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

This role involves high-volume document scanning, indexing, validation, and quality control in accordance with federal HR guidelines. The ideal candidate will have experience working in or supporting ...

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

CTG is seeking to fill a Document Scanning Associate opening for our client in Richmond, VA in ... Index scanned images according to customer guidelines and additional post-imaging services.

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How much do document scanning indexing jobs pay per hour?

As of May 31, 2026, the average hourly pay for document scanning indexing in the United States is $20.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.52 per hour, depending on experience, location, and employer.

What is a Document Scanning Indexing job?

A Document Scanning Indexing job involves digitizing physical documents by scanning them and organizing the digital files using specific indexing criteria. Indexing ensures documents are easily searchable by assigning relevant metadata such as names, dates, and categories. This role often requires attention to detail, proficiency with scanning equipment and indexing software, and knowledge of document management systems. It is commonly used in industries like healthcare, finance, and legal to improve document accessibility and storage efficiency.

What are the key skills and qualifications needed to thrive in the Document Scanning Indexing position, and why are they important?

Success in Document Scanning Indexing requires attention to detail, basic computer proficiency, and familiarity with document management systems, often supported by a high school diploma or equivalent. Experience with scanners, OCR (optical character recognition) software, and electronic filing systems is commonly needed, with some employers preferring candidates who have certifications in records management. Strong organizational skills, reliability, and the ability to work both independently and as part of a team are valuable soft skills in this role. These abilities help ensure that large volumes of documents are digitized and indexed accurately and efficiently, supporting the smooth operation of business processes.

What does a typical day look like for someone working in Document Scanning Indexing?

A typical day in Document Scanning Indexing involves preparing paper documents for scanning by sorting, organizing, and removing any staples or bindings, followed by operating scanning equipment to digitize files accurately. After scanning, you’ll use specialized software to categorize and index documents according to organizational standards, ensuring that electronic files are easily searchable and retrievable. You may also collaborate with other departments to clarify document types or resolve any discrepancies, and are often responsible for maintaining equipment and troubleshooting minor technical issues. This role generally balances repetitive tasks with the need for accuracy and confidentiality, making attention to detail and clear communication especially valuable.
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What states have the most Document Scanning Indexing jobs? States with the most job openings for Document Scanning Indexing jobs include:
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Document Scanning Indexing jobs near you
Infographic showing various Document Scanning Indexing job openings in the United States as of May 2026, with employment types broken down into 52% Full Time, and 48% Part Time. Highlights an 83% Physical, and 17% Remote job distribution, with an average salary of $42,911 per year, or $20.6 per hour.
Scanning Coordinator (2nd shift)

Scanning Coordinator (2nd shift)

SkySource Solutions

Cerritos, CA • On-site

$17 - $18/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 3 days ago

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Job description

Document Scanning & Indexing Specialist (2nd Shift)

Location: [Insert Location]
Shift: 2:30 PM – 11:00 PM (Occasional evenings/3rd shift as needed)
Schedule: 5 days/week | 9-hour shifts (includes 30-minute lunch + two 15-minute breaks)


Position Overview

We are seeking detail-oriented and dependable professionals to join our team as Document Scanning & Indexing Specialists. This role plays a critical part in digitizing and organizing important documents with precision and efficiency.

If you thrive in a structured environment, enjoy focused work, and have strong attention to detail—this is a great opportunity for you.


What You’ll Do

This position consists of three core functions, with opportunities to rotate tasks throughout your shift:

1. Scanning (Core Responsibility – ~80%)

  • Move prepped cartons to scanning stations (one at a time)
  • Load documents into various scanning equipment (single sheets or batches)
  • Ensure documents are scanned accurately
  • Return materials in correct order to cartons
  • Perform basic troubleshooting and cleaning of scanning equipment
  • Primarily seated, with ~20% standing while feeding scanners

2. Quality Control (~10%)

  • Review scanned images for clarity, completeness, and accuracy
  • Ensure all documents meet quality standards before processing

3. Release & Indexing (~10%)

  • Enter data and categorize scanned documents
  • Prepare files for release to clients/customers
  • Maintain accurate indexing for easy retrieval


What It Takes to Succeed

  • Strong attention to detail and accuracy
  • Comfortable with repetitive, high-focus tasks
  • Ability to operate computers and perform high-volume data entry
  • Basic troubleshooting skills (equipment/software)
  • Ability to stay organized and maintain document order


Work Environment

  • Seated role with consistent use of hands for keyboarding and document handling
  • Quiet, structured production environment
  • Professional, clean workspace


Dress Code

  • Attire must be clean, professional, and appropriate for a workplace setting


Why Join Us?

  • Stable, consistent schedule
  • Structured workflow with clear expectations
  • Opportunity to develop technical and operational skills
  • Team-oriented environment with potential role rotation


Ready to apply your attention to detail in a critical role? Apply today and become part of a team that values precision, productivity, and professionalism!

Company Description

SkySource Solutions believes in attaining success. We know success is important to our clients, applicants, candidates, and our internal staff and want to be an integral part of that process.
The SkySource Difference: We are not just another staffing firm! We truly care about our candidates long-term success and how we get there together. So the BIG Question is... How do we get there?
Our team of Recruiters come with 5 plus years of industry experience and are not looking to just find you a job. We truly care about your short-term and long-term career goals and understand what's important in making that next career move. We want to understand what you are looking for from a cultural, compensation and benefits perspective.
Apply today and experience the SkySource difference!