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Document Scanning Indexing information

What is a Document Scanning Indexing job?

A Document Scanning Indexing job involves digitizing physical documents by scanning them and organizing the digital files using specific indexing criteria. Indexing ensures documents are easily searchable by assigning relevant metadata such as names, dates, and categories. This role often requires attention to detail, proficiency with scanning equipment and indexing software, and knowledge of document management systems. It is commonly used in industries like healthcare, finance, and legal to improve document accessibility and storage efficiency.

What does a typical day look like for someone working in Document Scanning Indexing?

A typical day in Document Scanning Indexing involves preparing paper documents for scanning by sorting, organizing, and removing any staples or bindings, followed by operating scanning equipment to digitize files accurately. After scanning, you’ll use specialized software to categorize and index documents according to organizational standards, ensuring that electronic files are easily searchable and retrievable. You may also collaborate with other departments to clarify document types or resolve any discrepancies, and are often responsible for maintaining equipment and troubleshooting minor technical issues. This role generally balances repetitive tasks with the need for accuracy and confidentiality, making attention to detail and clear communication especially valuable.

What are the key skills and qualifications needed to thrive in the Document Scanning Indexing position, and why are they important?

Success in Document Scanning Indexing requires attention to detail, basic computer proficiency, and familiarity with document management systems, often supported by a high school diploma or equivalent. Experience with scanners, OCR (optical character recognition) software, and electronic filing systems is commonly needed, with some employers preferring candidates who have certifications in records management. Strong organizational skills, reliability, and the ability to work both independently and as part of a team are valuable soft skills in this role. These abilities help ensure that large volumes of documents are digitized and indexed accurately and efficiently, supporting the smooth operation of business processes.

What are popular job titles related to Document Scanning Indexing jobs in Arizona? For Document Scanning Indexing jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Document Scanning Indexing jobs in Arizona look for? The top searched job categories for Document Scanning Indexing jobs in Arizona are:
Document Scanning Indexing jobs near you
Infographic showing various Document Scanning Indexing job openings in Arizona as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.
Phoenix, AZ (On-site) - Data Examiner II

Phoenix, AZ (On-site) - Data Examiner II

Expert Technology Services

Phoenix, AZ • On-site

$17 - $22.50/hr

Contractor

Re-posted 27 days ago

Job description

Job Title

Data Examiner II

Location

Phoenix, AZ (On-site)
Address: 8620 N. 22nd Ave., Phoenix, AZ 85021

Posting Details
 
  • Career Level: Entry Level
  • Billing Type: Hourly
  • Hours per Week: 50
  • Shift: Day Shift, 8:00 AM – 5:00 PM
  • Projected Start Date: February 16, 2026
  • Projected End Date: February 1, 2027
Position Overview

AZDES is seeking detail-oriented and reliable Data Examiner II professionals to support the Division of Benefits and Medical Eligibility (DBME). This role is fully on-site and involves reviewing, processing, scanning, and indexing eligibility-related documents while ensuring accuracy and compliance with agency guidelines.

The ideal candidate demonstrates excellent communication skills, strong organizational abilities, and the capacity to work effectively in a fast-paced administrative environment.

Key Responsibilities
  • Review documents and applications for accuracy and eligibility
  • Prepare and scan eligibility documents
  • Barcode, index, and upload documents into FAA’s Document Management System (OnBase) and/or HEAPlus
  • Validate documents are scanned and indexed under the correct eligibility type
  • Send appropriate notices and email communications
  • Correct and update address information in the system
  • Document, scan, and validate returned mail
  • Sort and prepare returned mail for scanning and research
  • Refer documents or cases to appropriate staff when necessary
  • Follow all administrative, office, and unit guidelines
  • Work with translation services or bilingual staff as required
Required Skills
  • Strong listening, oral, and written communication skills
  • Ability to establish and maintain effective working relationships
  • Strong time management and organizational skills
  • Ability to multitask and prioritize workload
  • Attention to detail with the ability to compile data and complete reports accurately and timely
  • Ability to adapt to changing environments and new technologies
Preferred Skills & Experience
  • Experience using Microsoft Word, Excel, and Google Workspace
  • Knowledge of office practices and procedures
  • Experience operating computer terminals to input data and review case records
Education Requirements
  • Minimum: High School Diploma or equivalent
Additional Requirements
  • Local Candidates Only: Candidates must be local to the Phoenix, AZ area at the time of submission
  • Resumes must clearly state current location; resumes without location details will not be considered
  • Must be available for in-person interviews within one week of posting close
  • Must be able to start within two weeks of receiving an offer
  • No travel required
  • Security Clearance Required:
    • Background check and drug screening via HireRight
  • Employment is contingent upon interviews, onboarding completion, and issuance of a purchase order (PO) by the state agency

Position Description:

Reviewing documents/applications, preparing eligibility documents, bar-coding, scanning, indexing, and uploading documents into FAA’s Document Management System (OnBase), and/or HEAPlus system; validating all documents are scanned and/or re-indexed into the correct eligibility type, sending an appropriate notice(s) and/or email, correcting address in the system, documenting, scanning, and validating returned mail. Sorting and prepping returned mail for scanning, researching, and referring them to the appropriate person, while following administration and office/unit guidelines, may require translation services or bilingual staff. Skill required: Good listening, oral, and written communication skills. Establish and maintain effective working relationship skills. Effective time management and organizational skills. Adapt to changing environments and new technologies. Multi-task and prioritize. Compile data and complete reports accurately and timely. Experience preferred: Computer software programs (Microsoft Word, Excel, Google Workspace). Office practices and procedures. Operation of the terminal computer to input data and review case records.