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Document Scanning Indexing Jobs (NOW HIRING)

Robert Half

Document Controller

Sumner, WA · On-site

$22 - $24/hr

... scan, index, and organize large volumes of documents with a high level of accuracy. • Familiarity with standard filing practices for both paper-based and digital records. • Strong attention to ...

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Vital Records Control

Indexing Clerk

Knoxville, TN

$14.75 - $18.25/hr

Sorting and preparing documents for scanning * Indexing imaged documents * Receptionist back-up and other administrative support as assigned. * Pulling and managing a large volume open shelf file ...

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AEVEX

Scanning Technician

Washington, DC

... images and indexing various fields pulled from the scanned documents. In this position every ... individual will be cross-trained so that the entire life-cycle of digitization can be performed by ...

F&A Technologies LLC

Scanning Technician

Herndon, VA · On-site

... images and indexing various fields pulled from the scanned documents. In this position every ... individual will be cross trained so that the entire life cycle of digitization can be performed by ...

Vital Holdings LLC

Indexing Clerk

Knoxville, TN

$13.50 - $16.75/hr

Sorting and preparing documents for scanning * Indexing imaged documents * Receptionist back-up and other administrative support as assigned. * Pulling and managing a large volume open shelf file ...

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VRC Companies Careers

Indexing Clerk

Knoxville, TN · On-site

$13.50 - $16.75/hr

Purpose The primary role of the Indexing Clerk at VRC Companies, LLC ("Company") is to assist in the preparation and scanning of documents for imaging. Imaged documents are then indexed for ...

VRC

Indexing Clerk

Knoxville, TN · On-site

$13.50 - $16.75/hr

Sorting and preparing documents for scanning * Indexing imaged documents * Receptionist back-up and other administrative support as assigned. * Pulling and managing a large volume open shelf file ...

Navarre Automotive

Document Scan Clerk

Lake Charles, LA · On-site

$11 - $13/hr

Prepare documents for scanning by removing staples, paper clips, and ensuring proper orientation. * Index and organize scanned documents according to established procedures. * Perform quality control ...

VRC

Indexing Clerk

Knoxville, TN

$14.75 - $18.25/hr

Sorting and preparing documents for scanning * Indexing imaged documents * Receptionist back-up and other administrative support as assigned. * Pulling and managing a large volume open shelf file ...

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How much do document scanning indexing jobs pay per hour?

As of May 31, 2026, the average hourly pay for document scanning indexing in the United States is $20.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.52 per hour, depending on experience, location, and employer.

What is a Document Scanning Indexing job?

A Document Scanning Indexing job involves digitizing physical documents by scanning them and organizing the digital files using specific indexing criteria. Indexing ensures documents are easily searchable by assigning relevant metadata such as names, dates, and categories. This role often requires attention to detail, proficiency with scanning equipment and indexing software, and knowledge of document management systems. It is commonly used in industries like healthcare, finance, and legal to improve document accessibility and storage efficiency.

What are the key skills and qualifications needed to thrive in the Document Scanning Indexing position, and why are they important?

Success in Document Scanning Indexing requires attention to detail, basic computer proficiency, and familiarity with document management systems, often supported by a high school diploma or equivalent. Experience with scanners, OCR (optical character recognition) software, and electronic filing systems is commonly needed, with some employers preferring candidates who have certifications in records management. Strong organizational skills, reliability, and the ability to work both independently and as part of a team are valuable soft skills in this role. These abilities help ensure that large volumes of documents are digitized and indexed accurately and efficiently, supporting the smooth operation of business processes.

What does a typical day look like for someone working in Document Scanning Indexing?

A typical day in Document Scanning Indexing involves preparing paper documents for scanning by sorting, organizing, and removing any staples or bindings, followed by operating scanning equipment to digitize files accurately. After scanning, you’ll use specialized software to categorize and index documents according to organizational standards, ensuring that electronic files are easily searchable and retrievable. You may also collaborate with other departments to clarify document types or resolve any discrepancies, and are often responsible for maintaining equipment and troubleshooting minor technical issues. This role generally balances repetitive tasks with the need for accuracy and confidentiality, making attention to detail and clear communication especially valuable.
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Document Scanning Indexing jobs near you
Infographic showing various Document Scanning Indexing job openings in the United States as of May 2026, with employment types broken down into 52% Full Time, and 48% Part Time. Highlights an 83% Physical, and 17% Remote job distribution, with an average salary of $42,911 per year, or $20.6 per hour.
Document Controller

Document Controller

Robert Half

Sumner, WA • On-site

$22 - $24/hr

Temporary

Posted yesterday

Job description

We are looking for a detail-oriented Document Controller to support the organization and accuracy of project records in Sumner, Washington. This one-day Contract position is ideal for someone who excels at handling large volumes of documentation, maintaining orderly files, and ensuring materials are easy to retrieve when needed. The role focuses on document scanning, record compilation, and consistent control of both physical and digital files.


Responsibilities:

• Organize, categorize, and maintain project documents to ensure records remain accurate and accessible.

• Scan paper files and convert them into digital formats while preserving document quality and completeness.

• Compile documentation from multiple sources into structured file sets for storage, review, and distribution.

• Track document versions and filing activity to support reliable records management practices.

• Review incoming materials for completeness and proper formatting before filing or scanning.

• Retrieve requested documents promptly and provide support to team members who need access to records.

• Maintain orderly archives for both hard-copy and electronic documents in accordance with established procedures.

• Experience supporting document control or records management activities in a detail-focused environment.
• Ability to scan, index, and organize large volumes of documents with a high level of accuracy.
• Familiarity with standard filing practices for both paper-based and digital records.
• Strong attention to detail when reviewing, compiling, and maintaining documentation.
• Ability to manage repetitive tasks efficiently while meeting deadlines.
• Basic computer skills for handling electronic files and document tracking.
• Clear communication skills and the ability to work effectively with internal teams.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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