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Document Scanning Indexing Jobs (NOW HIRING)

EIGENNET LLC

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Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

This position is responsible for high-volume document preparation, scanning, indexing, validation, and quality assurance activities while ensuring compliance with applicable federal records ...

EIGENNET LLC

Be Seen First

Document Imaging Specialist

Rockville, MD · On-site

$20 - $25/hr

This position is responsible for high-volume document preparation, scanning, indexing, validation, and quality assurance activities while ensuring compliance with applicable federal records ...

Tift Regional Health System

Prep Scan Index

Tifton, GA · On-site

$13.25 - $16/hr

... scanning, indexing, and maintaining paper and electronic documents, including medical records, contracts, and incoming mail. This position ensures all records are accurately processed and released ...

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How much do document scanning indexing jobs pay per hour?

As of Jun 26, 2026, the average hourly pay for document scanning indexing in the United States is $20.63, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.52 per hour, depending on experience, location, and employer.

What is a Document Scanning Indexing job?

A Document Scanning Indexing job involves digitizing physical documents by scanning them and organizing the digital files using specific indexing criteria. Indexing ensures documents are easily searchable by assigning relevant metadata such as names, dates, and categories. This role often requires attention to detail, proficiency with scanning equipment and indexing software, and knowledge of document management systems. It is commonly used in industries like healthcare, finance, and legal to improve document accessibility and storage efficiency.

What does a typical day look like for someone working in Document Scanning Indexing?

A typical day in Document Scanning Indexing involves preparing paper documents for scanning by sorting, organizing, and removing any staples or bindings, followed by operating scanning equipment to digitize files accurately. After scanning, you’ll use specialized software to categorize and index documents according to organizational standards, ensuring that electronic files are easily searchable and retrievable. You may also collaborate with other departments to clarify document types or resolve any discrepancies, and are often responsible for maintaining equipment and troubleshooting minor technical issues. This role generally balances repetitive tasks with the need for accuracy and confidentiality, making attention to detail and clear communication especially valuable.

What are the key skills and qualifications needed to thrive in the Document Scanning Indexing position, and why are they important?

Success in Document Scanning Indexing requires attention to detail, basic computer proficiency, and familiarity with document management systems, often supported by a high school diploma or equivalent. Experience with scanners, OCR (optical character recognition) software, and electronic filing systems is commonly needed, with some employers preferring candidates who have certifications in records management. Strong organizational skills, reliability, and the ability to work both independently and as part of a team are valuable soft skills in this role. These abilities help ensure that large volumes of documents are digitized and indexed accurately and efficiently, supporting the smooth operation of business processes.

More about Document Scanning Indexing jobs
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Document Scanning Indexing jobs near you
Infographic showing various Document Scanning Indexing job openings in the United States as of June 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 100% In-person job distribution, with an average salary of $42,911 per year, or $20.6 per hour.
1st Shift Document Scanning Operator

1st Shift Document Scanning Operator

Computer Task Group, Inc

Chantilly, VA • On-site

$19.57/hr

Full-time

Posted 7 days ago

Job description

Overview

CTG is seeking a Document Scanning Operator Level 1 to support our client’s Digital Imaging Center in Chantilly, VA.

Location: Chantilly, VA
Schedule: Monday – Friday, 8:00 AM – 5:00 PM (overtime potential)
Duration: Ongoing Contract
Pay Rate: $19.57/hr

This position supports daily imaging operations and helps ensure documents are processed accurately and on time.

Responsibilities

  • Prepare documents for scanning by removing staples, clips, rubber bands, and bindings

  • Validate and reconcile boxes and files received for processing

  • Scan documents using high-speed scanning equipment

  • Perform visual quality checks to ensure images are clear and complete

  • Insert separator sheets to organize documents during scanning

  • Identify oversized or exception documents and escalate when necessary

  • Index scanned images according to customer guidelines

  • Follow safety and security procedures

  • Assist with additional tasks as assigned by the lead or manager

Physical Requirements

  • Move and handle boxes of documents as needed

  • Load paper into scanning equipment

  • Perform repetitive hand and finger movements during document preparation and scanning

Education

  • High School Diploma or equivalent required

Qualifications

  • Experience with document scanning, data entry, records management, or office support

  • Familiarity with high-volume document processing

  • Experience using MS Office and data entry tools

  • Strong attention to detail and organizational skills

  • Ability to work independently and as part of a team

  • Ability to maintain confidentiality in a secure environment

To Apply:
To be considered, please apply directly to this requisition using the link provided. Kindly forward this to any other interested parties. Thank you!

CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role.

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About Computer Task Group

Sourced by ZipRecruiter

We know that achieving our mission begins and ends with our people—and by people we mean you. Regardless of individual roles or responsibilities, regardless of industry or subject matter expertise, our lives happen in relation to other people—our colleagues, clients, and partners. CTG cultivates a workplace that attracts and develops the best people. Being Great Place to Work-CertifiedTM not only supports our Vision but also validates the rewarding workplace culture that has made CTG a leading IT and digital solutions and services company for more than 55 years.

Company size

1,001 - 5,000 Employees

Headquarters location

Buffalo, NY, US

Year founded

1966

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