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Document Indexing Jobs in Virginia (NOW HIRING)

CTG, Inc.

Document Scanning Associate

Richmond, VA · On-site

$19.57/hr

CTG is seeking to fill a Document Scanning Associate opening for our client in Richmond, VA in ... Index scanned images according to customer guidelines and additional post-imaging services.

iTech AG

Senior ServiceNow Developer (354)

Arlington, VA

$62.25 - $85.50/hr

Contribute to AI Search setup, document indexing configuration, and Knowledge Base governance rule implementation * Execute user acceptance testing scripts for AI-driven capabilities and document ...

iTech AG

Senior ServiceNow Developer (354)

Arlington, VA

$62.25 - $85.50/hr

... document indexing configuration, and Knowledge Base governance rule implementation • Execute user acceptance testing scripts for AI-driven capabilities and document results ahead of production ...

iTech AG

Senior ServiceNow Developer (354)

Arlington, VA · On-site +1

$62 - $85.50/hr

... document indexing configuration, and Knowledge Base governance rule implementation • Execute user acceptance testing scripts for AI-driven capabilities and document results ahead of production ...

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Document Indexing information

What skills and qualifications are needed for document indexing?

Successful document indexing professionals possess strong attention to detail, fast and accurate data entry skills, and a high school diploma or equivalent educational background. Familiarity with document management systems, optical character recognition (OCR) software, and sometimes specific industry-related databases is often required. Outstanding organizational skills, time management, and the ability to work independently or within a team make candidates stand out in this role. Mastering these skills ensures documents are correctly categorized, easily retrievable, and managed efficiently for optimal workflow and compliance.

What does a document indexer do?

A typical day in document indexing generally involves reviewing incoming documents, assigning appropriate tags or metadata, and entering relevant information into a digital management system. You may work independently or as part of a records management or administrative support team, handling documents both in physical and electronic formats. Common challenges include managing high document volumes and maintaining accuracy under tight deadlines. This role often requires collaboration with other departments to ensure data integrity and compliance with company or regulatory standards. Over time, experience in document indexing can open up opportunities for advancement into supervisory or records management roles.

What is document indexing?

A Document Indexing job involves organizing, categorizing, and tagging documents to make them easily searchable and retrievable. Indexers assign keywords, metadata, or classification codes to digital or physical documents based on specific guidelines. This role is essential in industries like healthcare, legal, finance, and libraries, where efficient document management is crucial. Accuracy and attention to detail are critical skills for this position.

What are the most commonly searched types of Document Indexing jobs in Virginia?

The most popular types of Document Indexing jobs in Virginia are:

What are popular job titles related to Document Indexing jobs in Virginia?

For Document Indexing jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Indexing jobs in Virginia look for?

The top searched job categories for Document Indexing jobs in Virginia are:

Document Indexing jobs near you
Infographic showing various Document Indexing job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 81% Full Time, 12% Part Time, and 5% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Indexing Operations Specialist

Goldbelt, Inc.

Quantico, VA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

Overview
Please note that this position is contingent upon the successful award of a contract currently under bid.
Nisga'a CIOPS delivers cleared professionals to support civilian and DoD customers worldwide across intelligence support, cyber/defensive cyber operations, IT O&M, infrastructure modernization, training, and logistics.
Summary:
The Indexing Operations Specialist is responsible for the accurate entry, maintenance, and compliance oversight of Department of the Air Force (DAF) administrative and criminal indexing records within FBI criminal justice information systems. This role serves as the primary point of contact for assigned MAJCOMs, providing direct support to Security Forces, OSI, and Judge Advocate offices on indexing matters. The Indexing Operations Specialist conducts real-time evaluations, corrections, and compliance reviews to ensure records are accurate, timely, and aligned with applicable law, DoD/DoW, and DAF policies, while supporting audits, RFIs, and interagency coordination efforts.
Responsibilities
Essential Job Functions:
  • Conducts entries of records within several FBI criminal justice information systems as required by law, DoW, and DAF policy.
  • Focal point for respective MAJCOMs regarding Disposition of Firearms (DOF) checks.
  • Engages with assigned Indexing Compliance Managers (Security Forces/OSI) and JA offices at respective bases providing direct feedback and resolution to questions or concerns as required for administrative and criminal indexing matters.
  • Conducts real-time evaluations, audits, creation, and correction of DAF indexing records a required via direct engagement with units and via functional CMS access.
  • Ensures assigned functional units comply with established DoW and DAF policies regarding applicable records within federal databases and case management systems.
  • Monitors and tracks requests for and entries of DAF information into federal databases for assigned MAJCOM installations including warrants, lost/stolen articles, missing persons, Military Protection Orders (MPO), dangerous persons, and ensure compliance by assigned MAJCOM units with established policies/procedures ensuring proper documentation exists for respective entries.
  • Engages directly with DAF-CJIC CHRI Data Manager and Audit lead regarding MAJCOM compliance information and assist with providing proper feedback regarding compliance issues for routing to base OSI HQ/Inspector General (IG) and MAJCOM/Wing IG offices for remedy.
  • Provide resolutions to Requests for Information (RFI) team as required for records within their respective MAJCOM and make identified corrections of errors.

Qualifications
Necessary Skills and Knowledge:
  • Knowledge of common criminal justice system terminology and processes.
  • Strong analytical, problem-solving, and documentation skills.

Minimum Qualifications:
  • Minimum 5 years' experience creating or managing criminal justice information records and 3 years' experience either as a sworn law enforcement officer or other similar criminal justice experience.
  • Must have a Top-Secret clearance with SCI eligibility.

Preferred Qualifications:
  • Bachelor's degree in a related field

Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

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