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Document Digitization Jobs in Virginia (NOW HIRING)

Guidehouse

Junior Digitization Analyst

Mclean, VA · On-site

Support large-scale digitization: Support end-to-end scanning and conversion of 400 million pages ... Monitor Intelligent Document Processing (IDP)/OCR processing to ensure text is extracted and ...

Guidehouse

Junior Digitization Analyst

Mclean, VA · On-site

Support large-scale digitization:Support end-to-end scanning and conversion of 400millionpages ... Monitor Intelligent Document Processing (IDP)/OCR processing to ensure text is extracted and ...

Defianx

Digital Forensics Analyst

Tysons, VA · On-site

The Digital Forensics Analyst is responsible for collecting, preserving, analyzing, and documenting digital evidence associated with cybersecurity incidents, investigations, legal proceedings, and ...

CTG, Inc.

Document Scanning Associate

Richmond, VA

$19.57/hr

You will assist with the day-to-day operations within a Digital Imaging Center, with a focus on ... Document Preparation: * Validation/Reconciliation of boxes/files received. * Prepare documents for ...

Parsons

Document Control Specialist

Alexandria, VA · On-site

$35.96 - $62.93/hr

Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure; * Take the lead on ...

GDIT

Digitization Specialist

Chantilly, VA

$26.44 - $35.78/hr

Prepare all document pages for scanning by removing bindings such as staples rubber bands and ... the digitization process. * Perform quality control reviews by comparing the digitized document ...

NEOSTEK Inc.

Digitization Technician

Vienna, VA

$50K - $65K/yr

Prepare paper records for digitization, including document review, organization, and physical preparation. * Scan paper records and upload digital files to SharePoint Online using established file ...

NEOSTEK Inc.

Digitization Technician

Vienna, VA

$50K - $65K/yr

Prepare paper records for digitization, including document review, organization, and physical preparation. * Scan paper records and upload digital files to SharePoint Online using established file ...

Consertus, Inc.

Document Manager - Aviation

Norfolk, VA · On-site

Our integrated services span digital, advisory, and delivery, empowering organizations to navigate ... The Document Manager will support onsite capital programs for Norfolk Airport Authority and is ...

NEOSTEK Inc.

Digitization Technician

Vienna, VA

$50K - $65K/yr

Prepare paper records for digitization, including document review, organization, and physical preparation. * Scan paper records and upload digital files to SharePoint Online using established file ...

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How much do document digitization jobs pay per hour?

As of Jun 20, 2026, the average hourly pay for document digitization in Virginia is $25.42, according to ZipRecruiter salary data. Most workers in this role earn between $18.85 and $30.96 per hour, depending on experience, location, and employer.

What are some typical daily responsibilities for someone working in Document Digitization?

A typical day in Document Digitization involves preparing physical documents for scanning, operating scanners and OCR software to create digital copies, and indexing files in a electronic document management system. You’ll review scanned images for accuracy, ensure all files are correctly labeled and stored, and troubleshoot minor equipment or software issues as needed. Collaboration with other departments may be required to prioritize urgent projects or verify document details, and maintaining confidentiality of sensitive materials is essential. This role is detail-oriented and can involve both independent work and teamwork, depending on the project scope.

What is a Document Digitization job?

A Document Digitization job involves converting physical documents into digital formats for easier storage, retrieval, and management. This process includes scanning, indexing, and sometimes using optical character recognition (OCR) to make documents searchable. Professionals in this role ensure document quality, proper categorization, and data security. It is essential in industries like healthcare, finance, and legal services to streamline workflows and protect important records.

What are the key skills and qualifications needed to thrive in the Document Digitization position, and why are they important?

To thrive in Document Digitization, you need strong attention to detail, fast and accurate data entry skills, and familiarity with digital scanning and indexing processes, often supported by a high school diploma or equivalent. Experience with document management systems (DMS), optical character recognition (OCR) software, and standard office equipment is typically required. Organization, time management, and the ability to work independently or within a team are valuable soft skills in this position. These skills ensure quality and efficiency in converting physical documents into accessible, error-free digital formats, which is key for maintaining reliable records.

What are popular job titles related to Document Digitization jobs in Virginia? For Document Digitization jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Document Digitization jobs in Virginia look for? The top searched job categories for Document Digitization jobs in Virginia are:
What cities in Virginia are hiring for Document Digitization jobs? Cities in Virginia with the most Document Digitization job openings:
Document Digitization jobs near you
Infographic showing various Document Digitization job openings in Virginia as of June 2026, with employment types broken down into 8% As Needed, 62% Full Time, 15% Part Time, and 15% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $52,872 per year, or $25.4 per hour.

Junior Digitization Analyst

Guidehouse

Mclean, VA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

This job post has expired 1 day ago. Applications are no longer accepted.

Guidehouse rating

7.5

Company rating: 7.5 out of 10

Based on 26 frontline employees who took The Breakroom Quiz

37th of 57 rated business consultants

Job description

Job Family:
Program Analysis (PAN)
Travel Required:
Up to 10%
Clearance Required:
Ability to Obtain Public Trust
What You Will Do:
  • Support large-scale digitization: Support end-to-end scanning and conversion of 400 million pages, coordinating batch schedules, shipments, and inventories with the scanning vendor and site contacts. Help prepare files, verify scanning specs (e.g., resolution, color, formats), and organize outputs for downstream processing.

  • Perform QC checks: Review scanned images and Optical Character Recognition (OCR) outputs for completeness and usability (e.g., missing pages, blur/skew, duplicates, OCR failures) using the project QC plan (including sample reviews per batch). Log defects, escalate issues, and coordinate re-scan/corrections; maintain quality logs and exception reports.

  • Metadata tagging and validation: Capture and validate required metadata per the federal client schema (e.g., identifiers, dates, participant details, file descriptors), ensuring accuracy and consistent formats. Use authoritative identifiers where applicable; flag unknown values as exceptions and coordinate remediation rather than guessing.

  • Maintain chain-of-custody: Follow chain-of-custody procedures to track physical files through scanning and return. Maintain inventories, manifests, and transfer forms; immediately report mismatches or missing items to protect accountability and compliance.

  • Coordinate with vendor and team: Coordinate day-to-day with the scanning vendor and internal team to receive and organize batch deliverables (images, metadata exports, QC/exception reports). Perform initial acceptance checks (formats, completeness), communicate deficiencies for correction, and support prioritization (e.g., expedited records) under senior direction.

  • Assist with OCR and IDP: Monitor Intelligent Document Processing (IDP)/OCR processing to ensure text is extracted and correctly associated with each file and its metadata, including multilingual content. Spot-check accuracy (including handwriting where applicable) and flag low-confidence outputs or processing issues for follow-up.

  • Support platform integration: Help prepare and ingest digitized records and metadata into the federal client platform(s) by supporting secure pipelines, uploads, and batch verification. Validate schema/acceptance criteria and assist troubleshooting (e.g., formatting or ingestion errors) with technical leads.

  • Contribute to reporting and documentation: Track progress and quality metrics (e.g., batches processed, QC pass rates, metadata completion/exceptions) and draft inputs to routine status reports for the federal client and project leadership. Maintain task-level SOP notes and issue logs to support transparency, training, and audits.

What You Will Need:
  • Bachelor's degree preferred or additional four(4) years of work experience will be needed.
  • Minimum Two(2) years experience in records management, document digitization, archives/library science, or related work; large-volume scanning experience preferred. Familiarity with federal records requirements (e.g., NARA 36 CFR 1236) or the ability to learn quickly.
  • Proficiency with scanning hardware/software and familiarity with OCR tools or document management systems, including adjusting settings and basic troubleshooting. Experience performing QC on digitized documents and validating OCR quality. Strong attention to detail; comfort with Excel/spreadsheets for tracking.
  • Strong, accurate data entry and validation skills; ability to extract key information from documents and apply defined formats consistently. Familiarity with metadata schemas/indexing is a plus; basic comfort working with tables (filter/sort/spot-check inconsistencies).
  • Demonstrated accuracy when handling high-volume sensitive records, including following security/privacy procedures (PII protection) and chain-of-custody. Awareness of, or willingness to learn, federal compliance needs (retention, audit documentation, information security).
  • Clear written/verbal communication to coordinate with vendors, senior analysts, IT teams, and federal client stakeholders. Ability to follow senior guidance, ask questions when needed, and provide timely status updates and documentation.
  • Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse. Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.
  • Candidates from DC Metro area are preferred as they may need to go to client site when needed.

What Would Be Nice To Have:
  • Experience on federal or large-scale projects: Prior work on federal records digitization or large-scale document management initiatives. Familiarity with sensitive case records, compliance audits, or litigation holds is a plus.
  • Familiarity with Advanced Tools and Platforms: Exposure to Intelligent Document Processing (IDP) platforms or enterprise content management systems. Experience with or knowledge of tools such as Palantir Foundry, Databricks, or other data integration/analytics platforms would be beneficial, as the role will interface with these systems (even if the junior role is not configuring them, understanding their purpose helps). Similarly, experience using modern OCR software (e.g., ABBYY FineReader, Adobe Acrobat OCR) or scanning solutions that integrate with metadata extraction would be an asset.
  • Records Management Certifications or Training: Any formal training or certification in records management, digital archives, or information governance (for example, AIIM Certified Information Professional (CIP), Certified Records Manager (CRM), or completion of NARA records management training modules) would be advantageous. These credentials signal a commitment to best practices in managing records and would complement the on-the-job work in this role.
  • Multilingual and Cultural Competency: Given that many case files will contain documents in Spanish and potentially other languages, the ability to read and understand Spanish (or other relevant languages) is a plus. This skill can aid in verifying OCR accuracy on non-English documents and ensuring metadata from those documents is captured correctly. Additionally, familiarity with cultural naming conventions or document formats in other languages can improve accuracy when performing data entry or quality checks on those records.
  • Analytical and Continuous Improvement Mindset: While not a primary responsibility, a candidate with an interest or skills in data analysis or process improvement may excel in this role. For instance, basic proficiency in writing scripts or using data analysis tools to automate parts of the QC or metadata validation process, or to generate progress metrics, would be a welcome supplement. A mindset of seeking efficiencies - such as suggesting improvements to checklists or flagging recurrent issues and proposing solutions - will be valued as the project evolves through different phases.

The annual salary range for this position is $65,900.00-$98,900.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
  • Medical, Rx, Dental & Vision Insurance
  • Personal and Family Sick Time & Company Paid Holidays
  • Parental Leave
  • 401(k) Retirement Plan
  • Group Term Life and Travel Assistance
  • Voluntary Life and AD&D Insurance
  • Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
  • Transit and Parking Commuter Benefits
  • Short-Term & Long-Term Disability
  • Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach
  • Care.com annual membership
  • Employee Assistance Program
  • Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
  • Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com. Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.
If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com. Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

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