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Development Administrative Assistant Jobs in Springfield, MA

POAH Communities

Administrative Assistant

Springfield, MA · On-site

$20 - $23/hr

Administrative Assistant ABOUT US POAH Communities is a mission-driven organization managing over ... Professional development opportunities: tuition reimbursement, mentorship program, ongoing training ...

Aston Carter

Administrative Assistant

South Windsor, CT · On-site

$18/hr

... * Assist with general administrative tasks such as scheduling, organizing information, and ... Openness to life-long learning and ongoing development opportunities provided by the organization.

State of Connecticut

Administrative Assistant

Hartford, CT · On-site

$65K - $84K/yr

... Administrative Assistant to support the Pension Fund Management Division. What We Can Offer You ... Professional growth and development opportunities. * A healthy work-life balance to all employees!

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All JobsDevelopment Administrative Assistant JobsDevelopment Administrative Assistant Jobs in Springfield, MA

Development Administrative Assistant information

See Springfield, MA salary details

$11

$20

$31

How much do development administrative assistant jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for development administrative assistant in Springfield, MA is $20.95, according to ZipRecruiter salary data. Most workers in this role earn between $17.21 and $23.22 per hour, depending on experience, location, and employer.

What is the difference between Development Administrative Assistant vs Fundraising Coordinator?

Development Administrative AssistantFundraising Coordinator
Handles administrative tasks like scheduling, data entry, and correspondence for development teamsPlans and executes fundraising campaigns, manages donor relations, and organizes events
Requires administrative skills, familiarity with CRM systems, and basic fundraising knowledgeRequires fundraising experience, communication skills, and knowledge of donor engagement
Typically works in nonprofit or educational organizations in a support roleWorks in nonprofit, charity, or educational sectors focusing on fundraising efforts

The Development Administrative Assistant primarily provides administrative support within development teams, while the Fundraising Coordinator actively manages fundraising initiatives and donor relations. Both roles often collaborate but differ in focus: one supports operations, the other drives revenue through fundraising activities.

What are some typical daily responsibilities of a Development Administrative Assistant in a nonprofit organization?

As a Development Administrative Assistant in a nonprofit, your daily tasks often include managing donor databases, preparing acknowledgment letters, scheduling meetings for the development team, and assisting with fundraising events. You may also help coordinate communications between donors and staff, process donations, and generate reports for leadership. Strong organizational skills and attention to detail are essential, as you'll be supporting multiple projects and collaborating closely with fundraisers and other departments.

What are the key skills and qualifications needed to thrive as a Development Administrative Assistant, and why are they important?

To thrive as a Development Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate's or bachelor's degree. Familiarity with donor management software (like Raiser's Edge), Microsoft Office Suite, and basic bookkeeping systems is typically required. Exceptional communication, multitasking abilities, and a proactive approach help you excel in supporting fundraising and development teams. These skills ensure efficient operations, accurate record-keeping, and effective donor relations, which are vital for achieving fundraising goals.

What are Development Administrative Assistants?

Development Administrative Assistants are support professionals who help fundraising and development teams in nonprofit organizations, educational institutions, or similar settings. They handle administrative tasks such as managing donor databases, preparing correspondence, scheduling meetings, assisting with event planning, and maintaining records. Their work ensures that development operations run smoothly and that the organization can effectively build relationships with donors and supporters. These assistants often interact with staff, donors, and volunteers, making strong organizational and communication skills essential for the role.
What are popular job titles related to Development Administrative Assistant jobs in Springfield, MA? For Development Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Development Administrative Assistant jobs in Springfield, MA look for? The top searched job categories for Development Administrative Assistant jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Development Administrative Assistant jobs? Cities near Springfield, MA with the most Development Administrative Assistant job openings:
Development Administrative Assistant jobs near you

Administrative Assistant

Generator Supercenter

West Springfield, MA

$18 - $24/hr

Other

Medical, PTO

Posted 8 days ago

Job description

Benefits:
  • Competitive salary
  • Health insurance
  • Paid time off
  • Training & development
Administrative Assistant
Full-Time | Monday-Friday | Fast-Paced Work Environment
Location: Generator Supercenter of Western Mass, 1285 Riverdale St. West Springfield MA 01089
Powering Peace of Mind
Generator Supercenter, Inc. is North America's #1 Generac dealer. Our team is committed to delivering reliable, efficient, and innovative energy services that protect homes and businesses during power outages. As we continue to expand, we're looking for a detail-oriented Receptionist / Scheduling Coordinator to keep our projects on track and our clients connected.
Position Summary
The Administrative Assistant plays a vital role in our business. As the first point of contact for our company, you must warmly welcome our customers and understand our products. You will also support our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractors and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.
Key Responsibilities
Scheduling & Coordination:
• Answering incoming phone calls and making outbound calls when necessary
• Creating and maintaining daily and weekly sales schedules for sales staff
  • Creating and maintaining daily and weekly construction and installation schedules based on field and project management inputs
  • Coordinating subcontractor activities and material deliveries to align with project timelines
  • Scheduling inspections, permitting appointments, and commissioning activities
  • Monitoring project progress and adjust schedules as needed to meet deadlines
  • Helping manage and track marketing
Project Support & Documentation:
  • Setting up new jobs and ensuring proper documentation is uploaded and maintained
  • Assisting in preparing change orders, payment applications, and subcontractor agreements
  • Ensuring site documentation, permit, and task lists are up to date and completed
  • Submitting permit applications
  • Helping manage close-out procedures for completed projects, including permit resolution and task list sign-off
Communication & Team Collaboration:
  • Participating in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
  • Maintaining clear, professional communication with all internal and external stakeholders
Additional Duties:
  • Supporting vendor negotiations and assist with estimating during the bid process
  • Providing administrative support to project and construction teams as needed
  • Communicating with customers on status and projected timelines
  • Making outbound calls to set sales appointments
  • Ensuring the reception area is tidy and presentable, with all necessary stationery and material (e.g., brochures, forms)
  • Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Qualifications
  • High school diploma or GED required; associate degree or trade school certification a plus
  • Previous experience in scheduling, construction coordination, project administration, or electrical service coordination
  • Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
  • Experience with work order systems and documentation control tools
  • Excellent communication, organization, and multitasking skills
  • Strong attention to detail and ability to meet deadlines in a fast-paced environment
  • Motivated self-starter with strong interpersonal skills
  • Experience coordinating with subcontractors, vendors, and inspectors
Preferred Skills:
  • Knowledge of residential or commercial generator installation processes
  • Construction industry experience, particularly in electrical or energy services
  • Familiarity with permitting and inspection coordination
  • Familiarity with electrical systems (AC/DC)
  • Marketing experience - bring new ideas
Why Work at Generator Supercenter?
  • Be part of a national leader in energy solutions and backup power systems
  • Support meaningful projects that bring peace of mind to customers during power outages
  • Work in a collaborative, growth-oriented environment
  • Opportunity for advancement in a growing and innovative company

Apply today to join Generator Supercenter as a Scheduling Coordinator and help us keep projects on track and homes powered when it matters most
Join The Generator Supercenter Family - Here it's not just some catchy phrase; it's a lifestyle. We're looking for amazing people who believe in helping others, through the sales, installation, and maintenance of whole home generators that empower our customers with peace of mind, security, and freedom.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Generator Supercenter Corporate.

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