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Department Office Assistant Jobs in Springfield, MA

Clay Cabinets LLC

Office Assistant

Manchester, CT · On-site

$19.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Maintain professional communication across all departments Project & Office Coordination * Assist with organizing project paperwork and documentation * Help coordinate deliveries and installation ...

State of Connecticut

Office Assistant

Wethersfield, CT · On-site

$17 - $22.25/hr

The State of Connecticut , Department of Administrative Services ( DAS ) is currently accepting applications for the position of Office Assistant within the Fleet Operations Division. The fleet ...

Woodland Moving and Warehouse

Be Seen First

Office Assistant

West Hartford, CT · On-site

$17 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

As an Office Assistant, you'll work closely with our Operations, Sales, and Accounting teams to ... Assisting multiple departments with administrative projects and day-to-day support * Helping ensure ...

Valley Health Systems

Office Assistant

Holyoke, MA · On-site

$20 - $29.14/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Pain Management Practice is seeking an Office Assistant to coordinate and perform all ... Collaborate with providers, internal departments, and external offices while performing additional ...

Valley Health Systems

Office Assistant

Holyoke, MA · On-site

$20 - $29.14/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Neurology & Sleep Practice is seeking an Office Assistant to coordinate and perform all ... Collaborate with providers, internal departments, and external offices while performing additional ...

Valley Health Systems

Office Assistant

East Longmeadow, MA · On-site

$20 - $29.14/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all ... Collaborate with providers, internal departments, and external offices while performing additional ...

Valley Health Systems

Office Assistant

Holyoke, MA · On-site

$20 - $29.14/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Neurology & Sleep Practice is seeking an Office Assistant to coordinate and perform all ... Collaborate with providers, internal departments, and external offices while performing additional ...

Valley Health Systems

Office Assistant

East Longmeadow, MA

$20 - $29.14/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all ... Collaborate with providers, internal departments, and external offices while performing additional ...

Valley Health System

Office Assistant

East Longmeadow, MA · On-site

$16.75 - $22/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Orthopedics Practice is seeking an Office Assistant to coordinate and perform all ... Collaborate with providers, internal departments, and external offices while performing additional ...

State of Connecticut

Office Assistant

Hartford, CT · On-site

$50K - $66K/yr

... full-time Office Assistant to support the Management Services Division. What We Can Offer You ... About the Department: The Management Services Division is responsible for the central management ...

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Springfield, MA

Department Office Assistant information

See Springfield, MA salary details

$9

$18

$25

How much do department office assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for department office assistant in Springfield, MA is $18.87, according to ZipRecruiter salary data. Most workers in this role earn between $16.06 and $21.06 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

What are popular job titles related to Department Office Assistant jobs in Springfield, MA?

For Department Office Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Springfield, MA look for?

The top searched job categories for Department Office Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Department Office Assistant jobs?

Cities near Springfield, MA with the most Department Office Assistant job openings:

Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $39,247 per year, or $18.9 per hour.

Office Assistant

Clay Cabinets LLC

Manchester, CT • On-site

$19.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 21 days ago

Job description

Benefits:
  • 401(k)
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Health insurance
  • Paid time off
  • Training & development
  • Vision insurance

Office Assistant
CLAY – Custom Millwork & Furniture Manufacturing
Manchester, Connecticut

Position Summary
CLAY is seeking a reliable and organized Office Assistant to support the daily operations of our custom millwork and furniture manufacturing business. This role is responsible for helping maintain an efficient office environment by supporting administrative tasks, customer communication, scheduling, and general office coordination.
The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced, project-driven environment. This position works closely with ownership, office staff, production team, vendors, and customers to help keep projects and operations running smoothly.
Key Responsibilities
Administrative Support
  •  Answer incoming phone calls and respond to emails professionally 
  •  Greet customers, vendors, and visitors 
  •  Assist with filing, scanning, and organizing office documents 
  •  Maintain organized digital and physical project files 
  •  Support daily office operations and administrative tasks 
  •  Assist ownership and staff with scheduling and coordination 
Customer & Vendor Communication
  •  Communicate with customers regarding appointments, scheduling, and project updates 
  •  Coordinate with vendors and suppliers regarding deliveries and orders 
  •  Route inquiries to the appropriate team members 
  •  Maintain professional communication across all departments 
Project & Office Coordination
  •  Assist with organizing project paperwork and documentation 
  •  Help coordinate deliveries and installation schedules 
  •  Track purchase orders, invoices, and approvals 
  •  Update spreadsheets and internal tracking systems 
  •  Support general office organization and workflow 
Accounting & Clerical Support
  •  Assist with invoicing and payment tracking 
  •  Support accounts payable and accounts receivable processes 
  •  Enter data into QuickBooks or company systems 
  •  Help organize receipts, purchase records, and office expenses 
Qualifications
Required
  •  2+ years of office, administrative, or customer service experience 
  •  Strong organizational skills and attention to detail 
  •  Excellent communication and interpersonal skills 
  •  Proficiency with Microsoft Office and Google Workspace 
  •  Ability to multitask and prioritize responsibilities 
  •  Professional, dependable, and team-oriented attitude 
Preferred
  •  Experience in construction, manufacturing, cabinetry, millwork, or related industries 
  •  Familiarity with QuickBooks or accounting software 
  •  Experience supporting scheduling or project coordination 
Desired Traits
  •  Highly organized and dependable 
  •  Positive attitude and willingness to learn 
  •  Strong follow-through and accountability 
  •  Comfortable working in a fast-paced environment 
  •  Self-motivated and proactive 
  •  Able to communicate clearly and professionally with customers and vendors 
Compensation & Benefits
  •  Competitive hourly pay or salary based on experience 
  •  Paid time off and holidays 
  •  Opportunities for growth within the company 
  •  Performance-based advancement opportunities 
Schedule
  •  Full-time *(Flexible hours may be offered following 90 day review)
  •  Monday–Friday 
  •  In-person at our Manchester, CT location 
Why Join CLAY?
CLAY specializes in high-end custom millwork and furniture projects where craftsmanship, organization, and attention to detail matter. We’re looking for dependable team members who take pride in supporting a growing business and helping deliver exceptional work from start to finish.