Department Office Assistant Jobs in Springfield, MA

As an Administrative Assistant, you will provide administrative support by performing various administrative, accounting and clerical duties requiring general knowledge of office routine and an understanding of the organization, programs and procedures related to the work in the department.

What You'll Do:

• Prepare, format, proofread, and distribute correspondence, reports, presentations, spreadsheets, and other departmental documents using Microsoft Office applications.
• Serve as an administrative contact for the department by answering phones, responding to routine inquiries, routing requests, and communicating with employees, field personnel, vendors, and external partners.
• Maintain accurate EHSQ records, including training records, certifications, incident documentation, inspection reports, and other compliance-related files.
• Support safety and compliance programs by tracking required training, maintaining documentation, and assisting with internal and external audits.
• Coordinate department calendars, meetings, training sessions, travel arrangements, agendas, meeting minutes, and follow-up action items.
• Process invoices, purchase requests, expense reports, and maintain department office supplies and administrative resources.
• Support incident and accident reporting by coordinating documentation, maintaining investigation files, and ensuring records are complete and properly maintained.
• Assist with field support by coordinating safety documentation, investigation materials, and communications with operational leaders as needed.
• Maintain department forms, safety materials, employee handbooks, and coordinate printing and distribution with internal departments and vendors.
• Organize and maintain electronic and physical filing systems while ensuring confidentiality and document accuracy.
• Perform other responsibilities as requested by leadership.

What You'll Have:

• High School diploma or GED required
• 2 years accounting and/or office administration experience
• Typing and 10 key experience
• Experience supporting Environmental, Health & Safety, Construction, Operations, or Compliance functions is a plus.
• Microsoft skills with extensive knowledge of Excel are preferred
• Strong communication, customer service and organizational skills

What You'll Get:

• Benefit Package including Medical, Dental and Vision Coverage
• 401K w/ Company Match
• Voluntary Life & AD&D Insurance and Short-Term and Long-Term Disability
• Vacation/Sick Time and Paid Holidays
• Potential Bonus Opportunities
• Career Development Opportunities
• Employee Discounts
• Weekly Payroll
• Work Environment: Work is performed in a typical indoor office environment. Flexibility to work various schedules and stay late when necessary with little or no notice. Must be able to read documents, use a computer, communicate verbally and in writing. Mobility required within an office, warehouse and construction site environments. Ability to occasionally lift up to 20 pounds.

Legal Stuff: Pass pre-employment, random, post-accident, and reasonable suspicion drug screens. Provide valid US work authorization documents for E-Verify. Satisfactory results of pre-employment background check results.

Our Commitment to Opportunity: This job description is subject to change at any time. It reflects management's assignment of essential functions, and does not exclude or restrict the tasks that may be assigned. Centuri Group and its subsidiary companies will provide equal employment opportunities to all applicants without regard to an applicant's race, color, religion, sexual orientation, gender identity, genetic information, national origin, age, veteran status, disability, or any other status protected by federal, state or local law. Centuri will provide reasonable accommodations to allow an applicant to participate in the hiring process (e.g., accommodations for a test or job interview) if so requested.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Centuri Group and our subsidiaries we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles!