Administrative Assistant Tax Jobs in Springfield, MA

Introduction

\r\n\r\n\r\nThe State of Connecticut, Department of Revenue Services (DRS)is seeking to fill one (1) Fiscal/Administrative Assistant position in the Business Office of the Fiscal/Administrative Division. The Business Office is responsible for maintaining compliance with current state statutes regarding the timely payments and purchases for the agency.\r\n\r\n\r\nPosition Highlights\r\n\r\n\r\n This hybrid position is full-time on first shift, 40 hours per week, Monday through Friday and based out of our Hartford office. Work schedules will be determined by supervisors based on operational need.\r\n As a Fiscal/Administrative Assistant in the Business Office some of your responsibilities will include but are not limited to:\r\n \r\n Assist with asset management, including scanning, tracking, and maintaining inventory records;\r\n Process vouchers and mileage reimbursement requests in accordance with state policies and procedures;\r\n Assist the payroll unit during high-volume processing periods and providing coverage during extended employee absences to ensure continuity of payroll operations;\r\n Process employee and visitor parking validations;\r\n Perform a variety of fiscal and administrative duties in support of the Business Office;\r\n Other duties as required.\r\n \r\n \r\n\r\nImportant note\r\n\r\n\r\nIf you are a recommended candidate for a position with DRS, there are some things you need to know prior to being able to be formally offered a position with the Department:\r\n\r\n\r\n1. ALL employees of the Department of Revenue Services are prohibited from engaging in the following:\r\n\r\n\r\n Preparation of tax returns in exchange for financial compensation.\r\n Work at a tax preparation service (either as an employee, contractor, subcontractor, self-employed individual, or other designation).\r\n Work at an accounting firm or similar type of business with responsibility for the preparation of tax returns (either as an employee, contractor, subcontractor, self-employed individual, or other designation).\r\n If you currently work in or perform any of the above, you will be required to cease those activities prior to your first day with the Department of Revenue Services should an official offer of employment be made to you.\r\n\r\n\r\n2. Other outside employment activities are not necessarily prohibited, however, if you are currently employed by, or have ownership in a business and intend to continue your employment/involvement with this outside business, you are required, prior to an official offer of employment, to disclose the nature of this outside employment including the name of the business, your role, your schedule, and whether you participate in or are responsible for the preparation of any financial or tax-related documentation on behalf of that outside business entity.\r\n\r\n\r\nAbout Us\r\nThe mission of the Department of Revenue Services is to instill public confidence in the integrity and fairness of tax collection; achieve the highest level of voluntary taxpayer compliance; continuously improve agency performance; contribute to the fiscal and economic well-being of the state; and provide a positive and professional workplace.\r\n\r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:\r\nCheck out ourApplicant Tips on How to Apply! Need more resources? Visit ourApplicant Toolkitfor additional support throughout the recruitment process.\r\nBEFORE YOU APPLY:\r\n\r\n Meet Minimum Qualifications:Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. \r\n Educational Credits:List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.\r\n Resume Policy:PerPublic Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.\r\n Preferred Shift/Location:Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.\r\n Timely Submission:All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailingDAS.SHRM@ct.gov.\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.\r\n\r\n\r\n Note: Theonly wayto apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check yourPersonal Status Boardregularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."\r\n Referral Questions:This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). \r\n\r\n\r\n Prepare For An Interview:Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpfulInterview Preparation Guideto make the best impression!\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available atwww.ct.gov/ethics.\r\n\r\n\r\n This employer may participate in EVerify and will provide the federal government with your Form I9 information to confirm work authorization.\r\n\r\nQUESTIONS? WE'RE HERE TO HELP:\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nick Naples at Nicholas.Naples@ct.gov.\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.\r\n

EXAMPLES OF DUTIES

\r\n\r\n\r\n Performs paraprofessional level work in fiscal and administrative activities;\r\n Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts;\r\n Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities;\r\n Prepares simple financial statements and assists in preparation of complex financial statements;\r\n Calculates rates involving complex arithmetical formulas;\r\n Gathers and consolidates payroll and expenditure data for budget preparation;\r\n Ensures that expenditures plus encumbrances are within appropriation limits;\r\n Reviews routine expenditures for compliance with itemized budgets;\r\n Utilizes EDP systems for financial records and reports;\r\n Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals;\r\n Independently prepares renewal or new contracts based on awards;\r\n Ensures that routine payments are in compliance with contract provisions;\r\n Performs related duties as required.\r\n\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n\r\n\r\n Knowledge of\r\n \r\n bookkeeping, financial record keeping and basic governmental accounting principles and practices;\r\n basic procedures of budget preparation and control;\r\n payroll procedures, purchasing procedures and contract preparation;\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n \r\n \r\n Considerable ability in arithmetic computations;\r\n Ability to\r\n \r\n audit financial documents;\r\n understand and apply statutes and regulations;\r\n utilize EDP systems for financial management.\r\n \r\n \r\n\r\n\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.\r\nNOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.\r\n One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.\r\n\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Experience performing fiscal and administrative support functions in a business office environment;\r\n Experience processing vouchers, invoices, or other fiscal transactions in accordance with state policies and procedures;\r\n Experience with asset management, inventory control, records management, or document scanning;\r\n Experience working with Microsoft Office suite, including considerable proficiency in excel and word.\r\n\r\n\r\n

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodialindividuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n