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Department Office Assistant Jobs in Springfield, MA

STV Incorporated

Assistant Office Engineer

Hartford, CT · On-site

$75K - $86K/yr

STV is seeking a CEI, Construction Engineering Assistant Office Engineer for our Transportation department based in our Hartford, CT office . Responsibilities: * Ensure compliance with contract ...

STV

Assistant Office Engineer

Hartford, CT · On-site

$75K - $86K/yr

STV is seeking a CEI, Construction Engineering Assistant Office Engineer for our Transportation department based in our Hartford, CT office . Responsibilities: * Ensure compliance with contract ...

CSC Services LLC

Be Seen First

Office Manager

South Windsor, CT · On-site

$22 - $25/hr

Facilitate communication between departments, organize workflow of necessary documentation and ... Human Resources Support: Assist with documentation for onboarding, training, and maintaining ...

Barnes Group

Office Administrator

Windsor, CT · On-site

$18 - $24.75/hr

... departments within headquarters to help ensure smooth day-to-day office operations. The ideal ... * Assist with coordinating and supporting meetings on site as required. * Perform record keeping ...

Barnes Group Inc.

Office Administrator

Windsor, CT

$18 - $24.75/hr

... departments within headquarters to help ensure smooth day-to-day office operations. The ideal ... * Assist with coordinating and supporting meetings on site as required. * Perform record keeping ...

Barnes Group Inc.

Office Administrator

Windsor, CT · On-site

$18 - $24.75/hr

... departments within headquarters to help ensure smooth day-to-day office operations. The ideal ... * Assist with coordinating and supporting meetings on site as required. * Perform record keeping ...

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Springfield, MA

Department Office Assistant information

See Springfield, MA salary details

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How much do department office assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for department office assistant in Springfield, MA is $18.87, according to ZipRecruiter salary data. Most workers in this role earn between $16.06 and $21.06 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

How much is a department office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $45,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. The role often requires proficiency in office software and strong organizational skills.

What are popular job titles related to Department Office Assistant jobs in Springfield, MA?

For Department Office Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Springfield, MA look for?

The top searched job categories for Department Office Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Department Office Assistant jobs?

Cities near Springfield, MA with the most Department Office Assistant job openings:

Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $39,247 per year, or $18.9 per hour.

Executive Assistant for the Office of the President and the Office of Trustees

Springfield College

Springfield, MA • On-site

$60K - $70K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Salary: $60,000.00 - $70,000.00 Annually
Location : Springfield, MA
Job Type: Full-time 12 months 35 hours
Job Number: 00398
Department: President's Office
Opening Date: 07/24/2026
Description
The Executive Assistant for the Office of the President and the Office of the Trustees provides high-level executive, administrative, and operational support to the President and the Chief of Staff at Springfield College. This role also supports the coordination needs of the Office of the Trustees, working in close collaboration with the Board Professional. As a trusted member of the President's Office, the Executive Assistant ensures seamless operations, supports event planning and communications, manages activities at the Presidential House, and coordinates the review process for institutional affiliation agreements and contracts. The position requires sound judgment, impeccable discretion, and a high degree of professionalism. The successful candidate will demonstrate the ability to manage multiple priorities in a fast-paced, high-stakes environment.
Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer.
Responsibilities
Executive Support to the President and Chief of Staff
  • Manage complex calendars, scheduling, and travel logistics for the President and Chief of Staff.
  • Prepare briefing materials, agendas, and follow-up documentation for meetings and engagements.
  • Serve as the first point of contact and key liaison for the Office of the President, handling internal and external inquiries with professionalism and discretion.
Support for the Office of the Trustees
  • Collaborate with the Board Professional to support trustee communications, meeting logistics, and materials preparation.
  • Assist in planning board-related events and coordinate trustee hospitality and travel arrangements.
  • Ensure the timely delivery of accurate board materials.
Event Planning and Coordination
  • Coordinate logistics for events hosted by the President and/or the Office of the Trustees, including leadership dinners, cultivation events, and VIP campus visits.
  • Serve as liaison with internal departments (Advancement, Dining Services, Facilities, etc.) and external vendors.
Presidential House Management
  • Serve as the primary coordinator for the scheduling, hospitality, and event logistics for the Presidential House.
  • Work with Facilities and Campus Operations to maintain event readiness and manage vendor access as needed.
Affiliation Agreements and Contract Coordination
  • Track contract status, coordinate reviews, ensure timely routing and follow-up, and maintain organized records in collaboration with legal and academic stakeholders.
  • Support communication and workflow efficiency across academic departments, legal counsel, and other parties.
Special Projects and Communications
  • Assist with institutional communications, strategic initiatives, and cross-divisional projects.
  • Reconcile and monitor departmental budgets; process expense reports and manage procurement for both the President's Office and the Presidential House.

Qualifications
  • Bachelor's degree required; Master's degree preferred.
  • 5+ years of progressive executive-level support experience, preferably in higher education or nonprofit settings.
  • Demonstrated experience coordinating executive-level communications, events, and projects.
  • Experience working with legal documents, contracts, or institutional agreements is strongly preferred.
  • High proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with board portals (e.g., OnBoard) or document routing systems a plus.
  • Strong digital literacy and comfort with different technology platforms is essential

Knowledge, Skills & Abilities
  • Outstanding organizational skills and attention to detail.
  • High emotional intelligence and discretion in managing confidential information.
  • Strong initiative and proactive problem-solving abilities.
  • Ability to work independently and collaboratively across teams.
  • Professional demeanor and polished communication skills.
  • Flexibility to work occasional evenings and weekends for board meetings and presidential events.
  • Commitment to the mission and values of Springfield College.
Occasional evening, holiday or weekend work required for Commencement Weekend, occasional Board of Trustee weekend meetings/events and occasional Office of the President events.
At Springfield College we offer competitive and generous benefit options for employees and their families.
  • Tuition benefits for employees and dependents
  • Tuition exchange program for dependents
  • Generous paid time off benefits
  • Paid Sick Leave Benefits
  • 403(b) retirement plan (TIAA) with a generous college match
  • Medical, Dental and Vision plan(s)
  • Health Reimbursement Arrangement (HRA)
  • Flexible Spending Accounts (health care expenses and dependent care)
  • Life and accident insurance plans
  • Long-term disability
  • Optional voluntary benefits
  • Employee Assistance Program (EAP)
  • Wellness benefits and programs
  • Free use of our state-of-the-art Wellness Center

Part-time employees earn pro-rated holiday, vacation and sick leave.
To learn more about our Benefit Package, visit our page.

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