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Office Administrative Assistant Jobs in Springfield, MA

Balance Professional

Office Assistant

Palmer, MA

$22/hr

Pay: $22.00 per hour Office Administrative Assistant We are currently seeking Office Administrative Assistants. This is a great opportunity for someone who is organized, dependable, and comfortable ...

Robert Half

Administrative Assistant

Westfield, MA · On-site

$19.48 - $22.55/hr

Our client in Westfield, Massachusetts is seeking a highly organized Administrative Assistant for a ... Organize files, records, and other office documentation * Assist with data entry, reporting, and ...

New

Smith College

Administrative Assistant

Northampton, MA · On-site

$18 - $24.25/hr

The Administrative Assistant also manages the administration and supervision of assigned student ... Essential Functions GENERAL OFFICE AND ADMINISTRATIVE SUPPORT(65%): * Manages day-to-day ...

Smith College

Administrative Assistant

Northampton, MA

$25.23 - $30.84/hr

The Administrative Assistant also manages the administration and supervision of assigned student ... Essential Functions GENERAL OFFICE AND ADMINISTRATIVE SUPPORT(65%): * Manages day-to-day ...

INTERGLOBAL HOMES

Administrative Assistant

Hartford, CT

$18.25 - $24.50/hr

Seeking an Experienced Administrative Assistant support professional for a highly successful Real ... MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows ...

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Office Administrative Assistant information

See Springfield, MA salary details

$11

$18

$26

How much do office administrative assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for office administrative assistant in Springfield, MA is $18.91, according to ZipRecruiter salary data. Most workers in this role earn between $16.06 and $21.06 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

More about Office Administrative Assistant jobs

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For Office Administrative Assistant jobs in Springfield, MA, the most frequently searched job titles are:

What job categories do people searching Office Administrative Assistant jobs in Springfield, MA look for?

The top searched job categories for Office Administrative Assistant jobs in Springfield, MA are:

What cities near Springfield, MA are hiring for Office Administrative Assistant jobs?

Cities near Springfield, MA with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 69% Full Time, and 31% Part Time. Highlights an 100% In-person job distribution, with an average salary of $39,329 per year, or $18.9 per hour.

Office Administrative Assistant

Meadows Staffing Group Inc

Springfield, MA • On-site

$16.25 - $21.50/hr

Other

Medical, Dental, Retirement, PTO

Posted 11 days ago

Job description

Office Administrative Assistant

Location: Springfield, MA Metro Area

Schedule: Monday through Friday | 8:00 AM – 4:00 PM


Why You'll Love This Opportunity

A well-established and growing business in the Springfield, MA metro area is seeking an experienced Office Administrator / AR/AP Professional to join its team. This is an excellent opportunity for someone who enjoys working in a fast-paced office, thrives in a hands-on role, and takes pride in keeping daily operations running smoothly.

As the company continues to grow, you'll play a key role supporting both the administrative and accounting functions while working alongside a collaborative team in a professional office environment.


Responsibilities

  • Answer and direct incoming phone calls while providing exceptional customer service
  • Perform a variety of general administrative and office support duties
  • Process Accounts Receivable and Accounts Payable transactions
  • Utilize QuickBooks Desktop for daily accounting functions
  • Prepare payroll
  • Maintain accurate financial and office records
  • Assist with insurance-related documentation and administrative processing
  • Support day-to-day office operations in a high-volume, fast-paced environment
  • Partner with leadership to help ensure the efficient operation of the business

Qualifications

  • Previous experience in an Office Administrator, Bookkeeper, Office Manager, or similar administrative/accounting role
  • Previous experience with collision/insurance autobody administration
  • Strong proficiency with QuickBooks (QuickBooks Desktop experience required; QuickBooks Online experience is a plus)
  • Experience processing payroll
  • Solid understanding of Accounts Receivable and Accounts Payable
  • Excellent organizational skills with strong attention to detail
  • Ability to prioritize multiple responsibilities and meet deadlines in a busy office
  • Strong communication and customer service skills


Benefits

  • Health Insurance
  • Dental Insurance
  • 401(k) with Employer Match
  • Paid Holidays
  • Vacation Time
  • Sick Time

Interested? Apply today!

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