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Department Office Assistant Jobs in Racine, WI (NOW HIRING)

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Front End - Department Assistant

Milwaukee, WI · On-site

TITLE: Front End Assistant DEPARTMENT: Front End STATUS: FT, Assistant, Union, Hourly REPORTS TO ... Fast paced retail floor and cash office with moderate to loud noises (i.e. computers, paging ...

UFP Industries

Office Administrator

Milwaukee, WI · On-site

$17.75 - $24.50/hr

Works closely with plant management to assist with their staffing needs * Posting jobs and ... Ensures time and attendance system is accurate, and submits hours to the Payroll department on time ...

UFP Industries

Office Administrator

Milwaukee, WI

$17.75 - $24.50/hr

Works closely with plant management to assist with their staffing needs * Posting jobs and ... Ensures time and attendance system is accurate, and submits hours to the Payroll department on time ...

UFP Industries

Office Administrator

Milwaukee, WI · On-site

$17.75 - $24.50/hr

Works closely with plant management to assist with their staffing needs * Posting jobs and ... Ensures time and attendance system is accurate, and submits hours to the Payroll department on time ...

UFP Industries, Inc

Office Administrator

Milwaukee, WI · On-site

$17.75 - $24.50/hr

Works closely with plant management to assist with their staffing needs * Posting jobs and ... Ensures time and attendance system is accurate, and submits hours to the Payroll department on time ...

Greenix Pest Control

Office Coordinator

Waukesha, WI · On-site

$16.25 - $21.75/hr

Greet and welcome visitors, directing them to the appropriate team members or departments while ... Previous experience in an executive assistant, administrative assistant, receptionist, or office ...

New

Silverado

Office Services Manager

Glendale, WI · On-site

$70K - $80K/yr

Coordinate IT account setup and assist associates with technology needs * Ensure accurate and ... Order office supplies and maintain spend-down sheets for department budgets * Reconcile and submit ...

Silverado

Office Services Manager

Glendale, WI

Coordinate IT account setup and assist associates with technology needs * Ensure accurate and ... Order office supplies and maintain spend-down sheets for department budgets * Reconcile and submit ...

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All JobsDepartment Office JobsDepartment Office Assistant JobsDepartment Office Assistant Jobs in Racine, WI

Department Office Assistant information

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How much do department office assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for department office assistant in Racine, WI is $17.75, according to ZipRecruiter salary data. Most workers in this role earn between $15.10 and $19.86 per hour, depending on experience, location, and employer.

What is a department office assistant?

Department Office Assistants are administrative professionals who support the daily operations of a specific department within an organization. Their responsibilities typically include managing correspondence, scheduling meetings, maintaining records, and assisting with basic bookkeeping tasks. They play a crucial role in ensuring that the department runs smoothly by providing clerical and organizational support to both staff and management. Strong communication, organizational, and computer skills are essential for this position. Department Office Assistants often interact with staff, students, or clients, depending on the department's function.

What does a department office assistant do?

A Department Office Assistant plays a key role in ensuring smooth communication and workflow within a team. They are often responsible for managing calendars, scheduling meetings, distributing internal memos, and maintaining shared documents, which helps keep everyone on the same page. Additionally, they act as a liaison between different team members and departments, helping to relay important information, coordinate tasks, and address any logistical issues that arise. This support is essential for maintaining productivity and fostering a collaborative work environment.

What are the key skills and qualifications needed to thrive as a department office assistant, and why are they important?

To thrive as a Department Office Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and document management systems is usually required. Excellent communication, time management, and problem-solving abilities help you interact effectively with staff and handle multiple tasks efficiently. These skills ensure smooth office operations, timely completion of administrative tasks, and effective support for the department's goals.

What is the difference between Department Office Assistant vs Administrative Assistant?

AspectDepartment Office AssistantAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require basic certificationsHigh school diploma; some positions may prefer additional certifications or experience
Work EnvironmentTypically in government, educational, or corporate departmentsCommonly in various industries including corporate, healthcare, and non-profits
Employer & Industry UsageUsed within specific departments of organizationsUsed across multiple industries for general administrative support
Search & Comparison IntentOften searched by those looking for department-specific support rolesMore general, broader search for administrative support roles

The Department Office Assistant primarily supports a specific department within an organization, often in government or educational settings, focusing on department-specific tasks. The Administrative Assistant has a broader role, providing general administrative support across various industries. While both roles require similar credentials, their work environments and scope differ, making each suited to different career paths or organizational needs.

How much is a department office assistant's salary?

The salary for a department office assistant typically ranges from $25,000 to $45,000 annually, depending on experience, location, and the organization. Entry-level positions may start lower, while experienced assistants or those in larger institutions can earn higher wages. The role often requires proficiency in office software and strong organizational skills.

What are popular job titles related to Department Office Assistant jobs in Racine, WI?

For Department Office Assistant jobs in Racine, WI, the most frequently searched job titles are:

What job categories do people searching Department Office Assistant jobs in Racine, WI look for?

The top searched job categories for Department Office Assistant jobs in Racine, WI are:

What cities near Racine, WI are hiring for Department Office Assistant jobs?

Cities near Racine, WI with the most Department Office Assistant job openings:

Department Office Assistant jobs near you
Infographic showing various Department Office Assistant job openings in Racine, WI as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $36,930 per year, or $17.8 per hour.

Office Manager

Dr. Howard Fuller Collegiate Academy

Milwaukee, WI • On-site

Full-time

Posted 6 days ago

Job description

Description
The Office Manager supports the effective daily operation of the school by maintaining an organized, professional, and welcoming front office. This position serves as a primary point of contact for students, families, staff, visitors, and community partners and provides administrative and operational support to school leadership.
The Office Manager is responsible for coordinating front-office activities, maintaining accurate records, supporting student and family needs, managing communications, and ensuring administrative processes are completed accurately and efficiently. This position requires strong organization, communication, customer service, confidentiality, and the ability to manage multiple priorities in a fast-paced school environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Front Office Operations & Customer Service
  • Manage the daily operations and organization of the school's front office.
  • Serve as a primary point of contact for students, families, staff, visitors, and community partners.
  • Greet and assist visitors while following established visitor and building-access procedures.
  • Answer and route incoming phone calls, emails, and general inquiries.
  • Provide professional, timely, and solution-oriented customer service.
  • Maintain a clean, organized, professional, and welcoming office environment.
  • Receive, organize, and distribute mail, deliveries, supplies, and other materials.
  • Monitor office supplies and coordinate requests for materials and resources.
Student Attendance, Records & Enrollment
  • Support student attendance processes, including monitoring attendance records, tardies, early dismissals, and attendance-related communication.
  • Support student enrollment, registration, withdrawal, and records processes as assigned.
  • Maintain accurate student and family records and contact information.
  • Assist families with required forms, documentation, and general school processes.
  • Maintain and update electronic databases, spreadsheets, files, and administrative systems.
  • Support student arrival, dismissal, early release, and other front-office procedures as needed.
  • Support student supervision and front-office student needs when necessary.
Administrative & Leadership Support
  • Provide administrative and operational support to school leadership.
  • Prepare correspondence, reports, forms, letters, and other administrative documents.
  • Coordinate calendars, meetings, appointments, and school activities as assigned.
  • Support meeting preparation, scheduling, documentation, and administrative follow-up.
  • Communicate important information, reminders, deadlines, and school updates to staff and families as directed.
  • Help ensure administrative processes and required documentation are completed accurately and within established timelines.
Communication & Family Engagement
  • Maintain professional and responsive communication with students, families, staff, and community members.
  • Assist families with questions and connect them with the appropriate staff member or department when necessary.
  • Support school-wide communications and family notifications as directed.
  • Assist with school events, family engagement activities, conferences, orientations, and other campus initiatives.
  • Identify concerns requiring leadership attention and escalate them appropriately.
Safety, Confidentiality & Compliance
  • Follow established school policies, procedures, safety protocols, emergency procedures, and administrative processes.
  • Follow established visitor management and building-access procedures.
  • Monitor front-office and visitor activity and immediately escalate safety or security concerns.
  • Maintain appropriate confidentiality of student, family, employee, and organizational information.
  • Ensure confidential records and documentation are appropriately maintained and secured.
Collaboration & School Operations
  • Collaborate with teachers, school leadership, operations staff, and other departments to support campus needs.
  • Assist with coordinating operational needs and communicating concerns to the appropriate department.
  • Identify opportunities to improve front-office organization, communication, and administrative processes.
  • Remain flexible and responsive to changing school and student needs throughout the day.
  • Complete additional administrative and operational responsibilities as needed to support the effective functioning of the school.

Requirements
QUALIFICATIONS & REQUIREMENTS
  • High school diploma or equivalent.
  • Previous administrative, clerical, office management, or related professional experience.
  • Strong written and verbal communication skills.
  • Strong organizational and time-management skills.
  • Proficiency with email, word processing, spreadsheets, calendars, and electronic recordkeeping systems.
  • Ability to learn and effectively use HFCA's school and administrative systems.
  • Ability to manage multiple priorities, deadlines, and requests throughout the workday.
  • Ability to maintain confidentiality and appropriately handle sensitive information.
  • Strong customer service and interpersonal skills.
  • Ability to work independently while collaborating effectively with a team.
  • Ability to remain calm, professional, and solution-oriented in a fast-paced school environment.
  • Ability to exercise sound judgment and appropriately escalate concerns.
  • Ability to successfully complete all required background checks and employment requirements.

Preferred Requirements
  • Associate degree or higher in business administration, office management, education, or a related field.
  • Previous office management experience.
  • Previous experience working in a school or educational environment.
  • Experience supporting school administrators or organizational leadership.
  • Experience working directly with children, adolescents, and families.
  • Experience with student information systems, attendance systems, or other school-based administrative platforms.

Physical Requirements
  • Ability to work in an active school and office environment.
  • Ability to sit or stand for extended periods.
  • Ability to move throughout the school building as needed.
  • Ability to operate computers, phones, printers, copiers, and standard office equipment.
  • Ability to organize, maintain, and retrieve physical and electronic records.
  • Ability to work effectively with frequent interruptions and changing priorities.
  • Ability to perform the essential functions of the position, with or without reasonable accommodation.
  • Reasonable accommodations may be provided to qualified individuals with disabilities to perform the essential functions of the position.

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