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Department Administrator Jobs (NOW HIRING)

University at Buffalo

Department Administrator

Buffalo, NY · On-site

$57 - $151/hr

The Department Administrator should be a self-directed professional who serves as a strategic partner to the chair performing tasks and responsibilities aimed at maximizing the effectiveness of the ...

UMass Amherst

Department Administrator

Amherst, MA · On-site

Department Administrator Executive Area: Academic Affairs College/School/MBU: College of Education Department: Student Development Work Location: Amherst Schedule: Full time Work Arrangement: Hybrid ...

New York University

Department Administrator

Brooklyn, NY · On-site

$70K - $85K/yr

Department Administrator Posting Number 2026-15794 Location : Location US-NY-Brooklyn Hybrid Remote Work Classification Hybrid: 60% to 80% Onsite Department Chemical & Biomolecular Engineering School ...

University at Buffalo

Department Administrator

Buffalo, NY · On-site

$57K - $60K/yr

As Department Administrator, your responsibilities include: * Serve as the first line of support for departmental business operations * Work proactively to identify, resolve, and prevent issues ...

University at Buffalo

Department Administrator

Buffalo, NY · On-site

$57K - $60K/yr

As Department Administrator, your responsibilities include: * Serve as the first line of support for departmental business operations * Work proactively to identify, resolve, and prevent issues ...

American Museum

Department Administrator

Manhattan, NY · On-site

$45K - $49K/yr

Department Administrator The American Museum of Natural History is one of the world's preeminent scientific and cultural institutions, and has as its mission to discover, interpret, and disseminate ...

New York University

Department Administrator

Brooklyn, NY · On-site

$70K - $85K/yr

The Department Administrator provides high-level administrative, operational and strategic support to the Chair. This role supports effective functioning of the department and requires discretion ...

New York University

Department Administrator

Brooklyn, NY · On-site

$70K - $85K/yr

Position Summary The Department Administrator provides high-level administrative, operational and strategic support to the Chair. This role supports effective functioning of the department and ...

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How much do department administrator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for department administrator in the United States is $30.33, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $40.62 per hour, depending on experience, location, and employer.

What is a department administrator?

Department administrators are professionals responsible for managing the daily operations and administrative tasks within a specific department of an organization, such as a university, hospital, or corporate office. Their duties often include budgeting, scheduling, supervising staff, maintaining records, and ensuring compliance with organizational policies. They act as a liaison between department heads and other administrative offices, helping to coordinate resources and facilitate smooth workflow. Department administrators play a key role in supporting faculty, staff, or team members to achieve the department’s goals efficiently.

What are the key skills and qualifications needed to thrive as a department administrator, and why are they important?

To thrive as a Department Administrator, you need strong organizational, budgeting, and project management skills, often supported by a degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), database management systems, and potentially ERP tools is typically required. Excellent communication, leadership, and problem-solving abilities help you coordinate teams and interact effectively with stakeholders. These skills and qualities are crucial for ensuring smooth departmental operations, efficient resource allocation, and effective team collaboration.

What are some common challenges faced by department administrators, and how can they be managed effectively?

Department Administrators often juggle competing priorities, such as coordinating schedules, managing budgets, and supporting staff needs. One common challenge is balancing administrative duties with unexpected requests or urgent situations. Effective time management, clear communication, and strong organizational skills are crucial for handling these demands. Building positive relationships with team members and staying adaptable also help Department Administrators navigate shifting priorities and maintain department efficiency.

What is the difference between Department Administrator vs Office Manager?

AspectDepartment AdministratorOffice Manager
CredentialsTypically requires a bachelor's degree in business, administration, or related fieldOften requires a high school diploma or associate's degree; some roles prefer business or administrative training
Work EnvironmentWorks within specific departments like healthcare, education, or corporate sectorsWorks across various office settings, managing overall office operations
Employer & Industry UsageCommon in healthcare, education, government, and corporate sectorsWidely used in small to large businesses across industries
Primary ResponsibilitiesSupports department functions, manages departmental schedules, and coordinates projectsOversees daily office operations, manages staff, and handles administrative tasks

While both roles involve administrative support, a Department Administrator focuses on specific departmental functions within an organization, whereas an Office Manager oversees the broader office operations. The choice depends on the scope of responsibilities and industry context.

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Department Administrator jobs near you
Infographic showing various Department Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $63,091 per year, or $30.3 per hour.

Department Administrator

Milwaukee, WI • On-site

Medical College of WI
See more jobs at Medical College of WIexternal

Full-time

Re-posted 14 days ago

Job description

Company Description
The mission of the Medical College of Wisconsin is to be a national leader in the education and development of the next generation of physicians and scientists; to discover and translate new knowledge in the biomedical sciences; to provide cutting-edge, interdisciplinary and compassionate clinical care of the highest quality; to improve the health of the communities we serve. Founded in 1893 as the Wisconsin College of Physicians and Surgeons. Formerly associated with Marquette University.
Job Description
Department Administrator
Qualifications
Department Administrator
Additional Information
All your information will be kept confidential according to EEO guidelines.

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