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Assistant Department Administrator Jobs (NOW HIRING)

University at Buffalo

Department Administrator

Buffalo, NY · On-site

$57K - $60K/yr

Posting Details Position Information Fiscal Year 2026-2027 Position Title Department Administrator Classification Title Senior Staff Assistant Department Student Life Posting Number P260164 Posting ...

University at Buffalo

Department Administrator

Buffalo, NY · On-site

$57K - $60K/yr

Posting Details Position Information Fiscal Year 2026-2027 Position Title Department Administrator Classification Title Senior Staff Assistant Department Student Life Posting Number P260164 Posting ...

American Museum

Department Administrator

Manhattan, NY · On-site

$45K - $49K/yr

Department Administrator The American Museum of Natural History is one of the world's preeminent ... Additionally, they coordinate visitors and telephone traffic and assist with departmental events.

New York University

Department Administrator

New York, NY · On-site

$72K - $80K/yr

Assist the Director with managing the business and administrative operations for a large academic department: plan budgets and administer, ensuring expenditures and allocations are appropriate; act ...

New York University

Department Administrator

New York, NY · On-site

$72K - $80K/yr

Position Summary Assist the Director with managing the business and administrative operations for a large academic department: plan budgets and administer, ensuring expenditures and allocations are ...

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Department Administrator

Bedford, MA · On-site

Supervises part time office assistant when office workload increases. * Other company /corporate ... To be determined based on department needs Skills & Capabilities: * Strong communication skills and ...

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Department Administrator

Bedford, MA · On-site

Supervises part time office assistant when office workload increases. * Other company /corporate ... To be determined based on department needs Skills & Capabilities: * Strong communication skills and ...

Werfen

Department Administrator

Bedford, MA · On-site

Supervises part time office assistant when office workload increases. * Other company /corporate ... To be determined based on department needs Skills & Capabilities: * Strong communication skills and ...

Werfen

Department Administrator

Bedford, MA

Supervises part time office assistant when office workload increases. * Other company /corporate ... To be determined based on department needs Skills & Capabilities: * Strong communication skills and ...

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Department Administrator

Bedford, MA · On-site

Supervises part time office assistant when office workload increases. * Other company /corporate ... To be determined based on department needs Skills & Capabilities: * Strong communication skills and ...

AK Steel

Department Administrator

Monessen, PA

Monessen The Department Administrative Assistant is responsible for administrative functions and analysis of data for safe and effective operation.This position also supports the Plant Staff and ...

Nucor Steel Auburn

Department Administrator

Tacoma, WA · On-site

$22 - $29/hr

Responsibilities: [[cust_safetyState]] * Assist with accounts receivable activities, including monitoring aging reports, tracking outstanding balances, and supporting collections efforts in a ...

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Department Administrator

Bedford, MA · On-site

Supervises part time office assistant when office workload increases. * Other company /corporate ... To be determined based on department needs Skills & Capabilities: * Strong communication skills and ...

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Assistant Department Administrator information

See salary details

$26K

$68.2K

$136.5K

How much do assistant department administrator jobs pay per year?

As of Aug 5, 2026, the average yearly pay for assistant department administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an assistant department administrator?

To excel as an Assistant Department Administrator, you need strong organizational, administrative, and problem-solving skills, often backed by a bachelor's degree in business administration or a related field. Familiarity with office management software, scheduling tools, and sometimes enterprise resource planning (ERP) systems is typically required. Excellent communication, attention to detail, and the ability to multitask help you stand out in this role. These skills and qualities are crucial for ensuring smooth departmental operations, effective coordination, and high productivity.

What does an assistant department administrator do?

An assistant department administrator supports the department's operations by managing schedules, coordinating communication, handling administrative tasks, and assisting with budget and resource management. They often use office software and may oversee staff or projects to ensure smooth functioning of the department.

What is an assistant department administrator?

Assistant Department Administrators are professionals who support the daily operations and management tasks within a specific department of an organization. They assist department heads with administrative duties such as scheduling, budgeting, record-keeping, and coordinating communications among staff. Their role helps ensure that the department runs smoothly and efficiently, often serving as a key point of contact for both internal and external stakeholders. The specific responsibilities can vary depending on the industry and size of the organization.

What is the difference between Assistant Department Administrator vs Department Administrator?

AspectAssistant Department AdministratorDepartment Administrator
ResponsibilitiesSupports department operations, assists with administrative tasks, and reports to the department head.Oversees all department functions, manages staff, and makes strategic decisions.
Required CredentialsTypically requires a bachelor's degree; experience in administration is common.Usually requires a bachelor's or master's degree; extensive experience in management is preferred.
Work EnvironmentOffice setting within organizations like healthcare, education, or government.Office or administrative setting with higher-level decision-making responsibilities.

The Assistant Department Administrator supports the department's daily operations and reports to the Department Administrator, who holds broader managerial responsibilities. The main difference lies in scope: the assistant focuses on support tasks, while the administrator manages overall department functions and strategy.

What are some common challenges faced by assistant department administrators, and how can they be managed effectively?

Assistant Department Administrators often juggle multiple responsibilities such as scheduling, budget tracking, and supporting departmental projects, which can make prioritizing tasks challenging. Effective time management, clear communication with team members, and familiarity with organizational procedures are key to managing these demands. Building strong relationships with both colleagues and department leadership also helps in anticipating needs and streamlining workflow. Proactively seeking feedback and being adaptable to changing priorities can further enhance success in this role.
What cities are hiring for Assistant Department Administrator jobs? Cities with the most Assistant Department Administrator job openings:
What states have the most Assistant Department Administrator jobs? States with the most job openings for Assistant Department Administrator jobs include:
Assistant Department Administrator jobs near you

Department Administrator

University at Buffalo

Buffalo, NY • On-site

$57K - $60K/yr

Other

Posted 6 days ago

University at Buffalo rating

7.2

Company rating: 7.2 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

383rd of 614 rated colleges and universities

Job description

Posting Details
Position Information
Fiscal Year
2026-2027
Position Title
Department Administrator
Classification Title
Senior Staff Assistant
Department
Student Life
Posting Number
P260164
Posting Link
https://www.ubjobs.buffalo.edu/postings/63610
Employer
State
Bargaining Unit
08
Position Type
UUP Professional
Professional Appointment Term
Term
Salary Grade
SL3
Posting Detail Information
Position Summary
The Division of Student Life is seeking a Department Administrator, a highly visible staff member who will serve as the primary business administrator for assigned Student Life departments and provide strategic financial, human resources, compliance, and administrative support to department directors and senior leaders.
As Department Administrator, your responsibilities include:
  • Serve as the first line of support for departmental business operations
  • Work proactively to identify, resolve, and prevent issues related to financial administration, procurement, contracts, human resources, and business compliance.
  • Function as the primary liaison between departmental leadership, Student Life Finance, Student Life Human Resources, Procurement, and other institutional administrative offices
  • Provide guidance regarding budget administration, financial compliance, workforce planning, recruitment activities, contracts, procurement, and administrative processes while ensuring consistency with university policies, procedures, and best practices.
Our team recognizes the advantages diverse perspectives and backgrounds bring to the workplace. We are particularly interested in candidates who share this value and will work to achieve the university's goals of inclusive excellence.
About Student LifeStudent Life is dedicated to creating a student-centered environment that fosters engagement, well-being, and success. Guided by four strategic priorities-student engagement, health and wellness, personalized support, and advancing diversity, equity, inclusion, and justice-we provide transformative experiences that empower students to grow, lead, and thrive. As a member of Student Life, you'll join a team of passionate professionals united by shared values and a commitment to student success. We think big, act boldly, and pursue excellence with purpose. Together, we build inclusive communities, champion discovery, and celebrate the achievements that shape the UB experience.
Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
  • Bachelor's degree from an accredited institution with a minimum of 2 years of experience; or Master's degree or professional certification
  • A minimum of two years of progressively responsible experience in business administration, finance, human resources, higher education administration, or a related field.
  • Experience with budget administration, financial management, procurement, contracts, or human resources processes.
  • Demonstrated analytical, organizational, and problem-solving skills.
  • Proficiency with Microsoft 365 applications, including Excel.
Preferred Qualifications
  • Experience working in higher education.
  • Experience supporting multiple departments or organizational units.
  • Experience with SUNY, State, DIFR, IFR, Research Foundation, and University at Buffalo Foundation funding environments.
  • Experience with budget planning, financial reporting, procurement, and workforce planning.
  • Experience interpreting policies, procedures, and compliance requirements.
  • Experience coordinating projects and administrative initiatives.

Our University Community
Prodig+
No
Executive Position
No
Physical Demands
Driving Requirements
This position will never drive a university owned vehicle.
Salary Range
$57,151 - $60,000
Additional Salary Information
The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Job Type
Full-Time
Campus
As Assigned
Posting Alerts
Special Instructions Summary
Additional Information
Is a background check required for this posting?
Yes
Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name
Jillian Battaglia
Contact's Pronouns
Contact's Title
Assistant Director of Human Resources
Contact's Email
jb348@buffalo.edu
Contact's Phone
(716) 645-3048
Posting Dates
Posted
07/29/2026
Deadline for Internal Applicants
08/12/2026
Deadline for External Applicants
Open Until Filled
Date to be filled
10/22/2026
References
Number of References Required
3
Reference Cutoff Date
Instructions to Applicant

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