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Assistant Department Administrator Jobs (NOW HIRING)

University at Buffalo

Department Administrator

Buffalo, NY · On-site

$57K - $60K/yr

Posting Details Position Information Fiscal Year 2026-2027 Position Title Department Administrator Classification Title Senior Staff Assistant Department Student Life Posting Number P260164 Posting ...

University at Buffalo

Department Administrator

Buffalo, NY · On-site

$57K - $60K/yr

Posting Details Position Information Fiscal Year 2026-2027 Position Title Department Administrator Classification Title Senior Staff Assistant Department Student Life Posting Number P260164 Posting ...

UMass Amherst

Department Administrator

Amherst, MA · On-site

... the Assistant Dean of Administration & Operations, the Department Administrator works ... collaboratively with the college administrative team (Department Administrators, Assistant Dean of ...

American Museum

Department Administrator

Manhattan, NY · On-site

$45K - $49K/yr

Department Administrator The American Museum of Natural History is one of the world's preeminent ... Additionally, they coordinate visitors and telephone traffic and assist with departmental events.

New York University

Department Administrator

New York, NY · On-site

$72K - $80K/yr

Assist the Director with managing the business and administrative operations for a large academic department: plan budgets and administer, ensuring expenditures and allocations are appropriate; act ...

Werfen

Department Administrator

Bedford, MA · On-site

Supervises part time office assistant when office workload increases. * Other company /corporate ... To be determined based on department needs Skills & Capabilities: * Strong communication skills and ...

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Assistant Department Administrator information

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$26K

$68.2K

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How much do assistant department administrator jobs pay per year?

As of Aug 26, 2026, the average yearly pay for assistant department administrator in the United States is $68,215.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an assistant department administrator?

Assistant Department Administrators are professionals who support the daily operations and management tasks within a specific department of an organization. They assist department heads with administrative duties such as scheduling, budgeting, record-keeping, and coordinating communications among staff. Their role helps ensure that the department runs smoothly and efficiently, often serving as a key point of contact for both internal and external stakeholders. The specific responsibilities can vary depending on the industry and size of the organization.

What are the key skills and qualifications needed to thrive as an assistant department administrator?

To excel as an Assistant Department Administrator, you need strong organizational, administrative, and problem-solving skills, often backed by a bachelor's degree in business administration or a related field. Familiarity with office management software, scheduling tools, and sometimes enterprise resource planning (ERP) systems is typically required. Excellent communication, attention to detail, and the ability to multitask help you stand out in this role. These skills and qualities are crucial for ensuring smooth departmental operations, effective coordination, and high productivity.

What are some common challenges faced by assistant department administrators, and how can they be managed effectively?

Assistant Department Administrators often juggle multiple responsibilities such as scheduling, budget tracking, and supporting departmental projects, which can make prioritizing tasks challenging. Effective time management, clear communication with team members, and familiarity with organizational procedures are key to managing these demands. Building strong relationships with both colleagues and department leadership also helps in anticipating needs and streamlining workflow. Proactively seeking feedback and being adaptable to changing priorities can further enhance success in this role.

What is the difference between Assistant Department Administrator vs Department Administrator?

AspectAssistant Department AdministratorDepartment Administrator
ResponsibilitiesSupports department operations, assists with administrative tasks, and reports to the department head.Oversees all department functions, manages staff, and makes strategic decisions.
Required CredentialsTypically requires a bachelor's degree; experience in administration is common.Usually requires a bachelor's or master's degree; extensive experience in management is preferred.
Work EnvironmentOffice setting within organizations like healthcare, education, or government.Office or administrative setting with higher-level decision-making responsibilities.

The Assistant Department Administrator supports the department's daily operations and reports to the Department Administrator, who holds broader managerial responsibilities. The main difference lies in scope: the assistant focuses on support tasks, while the administrator manages overall department functions and strategy.

What cities are hiring for Assistant Department Administrator jobs?

Cities with the most Assistant Department Administrator job openings:

What states have the most Assistant Department Administrator jobs?

States with the most job openings for Assistant Department Administrator jobs include:

Assistant Department Administrator jobs near you

Department Administrator

Buffalo, NY • On-site

University at Buffalo
Colleges, Universities, and Professional Schools • 5 - 10K employees

7.2

Company rating: 7.2 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

385th of 623 rated colleges and universities

People enjoy working here

Good employer

Recommended by students

Learn more about University at Buffaloexternal

$57 - $151/hr

Full-time

Posted 27 days ago

Job description

Posting Details
Position Information
Fiscal Year
2026-2027
Position Title
Department Administrator
Classification Title
Senior Staff Assistant
Department
Pharmaceutical Sciences
Posting Number
P260179
Posting Link
https://www.ubjobs.buffalo.edu/postings/63829
Employer
State
Bargaining Unit
08
Position Type
UUP Professional
Professional Appointment Term
Salary Grade
SL3
Posting Detail Information
Position Summary
The Department Administrator will serve as strategic administrative support to the Department of Pharmaceutical Sciences facilitating and executing the various administrative duties of the Department. The Department Administrator should be a self-directed professional who serves as a strategic partner to the chair performing tasks and responsibilities aimed at maximizing the effectiveness of the chair and operations of the department.
The Department Administrator will be engaged in all aspects of the department including recruitment, budgeting and reporting, student services and supervision.
Specific duties include, but are not limited to:
  • Provide direct administrative support to the Department Chair including but not limited to assistance with strategic planning, calendar support and coordination of annual faculty review process.
  • Administrative oversight of department operations includes serving as an advisor and confidant to the chair on matters related to department operations.
  • Manage day-to-day operations of the pharmaceutical sciences graduate programs including onboarding, enrollment, tuition remission, appointment, academic monitoring, and coordinating services. General office management includes coordinating and executing day-to-day operations of the department, providing supervision of department staff, and setting up systems that result in clear reporting, consistent and responsible management, with an overall focus on compliance.
  • The Department Administrator works closely with the SPPS Dean's Office, particularly in matters related to resource planning including financial reporting and projections, budget development, personnel and developing and implementing school and university policies and procedures.
  • Provide supervisory oversight to department staff members, work study students, and student assistants.

Successful candidate must be able to collaborate with and support multiple members of a diverse school and university community, participating wherever necessary to ensure smooth and efficient operations, as well as continuously analyzing the work and identifying areas for improvement. They must be able to multitask across strategic project areas, ensure consistent follow-up and follow-through and have excellent communication skills.
Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
  • Bachelor's Degree Experience with 2 years of progressively responsible experience. Equivalent combination of education and experience would be considered.
  • Must possess excellent verbal, written, and interpersonal skills
  • Strong organization skills, attention to detail and ability to manage multiple projects

Preferred Qualifications
  • Master's degree preferred.

Our University Community
Prodig+
No
Executive Position
No
Physical Demands
Driving Requirements
This position will never drive a university owned vehicle.
Salary Range
$57-151 - $70,402
Additional Salary Information
Job Type
Full-Time
Campus
South Campus
Posting Alerts
Special Instructions Summary
Additional Information
Is a background check required for this posting?
Yes
Background Check Notification
For non-internal applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact Information
Contact's Name
Rachel Poole
Contact's Pronouns
Contact's Title
HR Specialist
Contact's Email
spps-hr@buffalo.edu
Contact's Phone
716-645-6042
Posting Dates
Posted
08/12/2026
Deadline for Internal Applicants
08/26/2026
Deadline for External Applicants
Open Until Filled
Date to be filled
10/01/2026
References
Number of References Required
3
Reference Cutoff Date
Instructions to Applicant

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