Contracts Supervisor Jobs (NOW HIRING)

Description The Behavioral Wellness Department of the County of Santa Barbara is accepting applications to fill in one Contracts Supervisor in Santa Barbara, CA. The County classification title is Procurement & Contracts Management Professional Senior. Step into a leadership role where contracts drive impact.

The Contract Supervisor leads daily operations of the contract team, overseeing development and negotiations to ensure full compliance with Department of Health Care Services (DHCS) Integrated Agreement, CalAIM, Behavioral Health Services Act (BHSA), and other state and federal requirements. This position supervises contract analysts, strengthens cross-functional collaboration, manages a portfolio of contracts, and ensures every agreement supports Behavioral Wellness's vision and values. This is a hybrid position with three in-office days in Santa Barbara.

Ideal Candidate will possess: Six or more years of experience in government contracting and procurement Superior writing, editing, research, spelling, and grammar skills Experience supervising in-person, remote and hybrid staff directly Experience hiring and onboarding contract staff, including developing training materials, providing hands-on training, conducting performance evaluations, and delivering ongoing coaching Excellent leadership and team-building skills Experience with negotiations and conflict resolution Expert-level proficiency in Microsoft Office, as well as experience with Contract Management Systems, Smartsheet, and other related software Strong experience collaborating with multiple stakeholders and successfully guiding projects and contract execution through completion Knowledge of state and federal policies related to Specialty Mental Health and Alcohol and Drug Programs Graduate degree or higher in a related field preferred DISTINGUISHING CHARACTERISTICS: This is the supervisory management role and will be assigned management, professional, technical, and administrative staff. This class is distinguished from the greater level of responsibility assumed, direct supervision and evaluation of staff, complexity of duties assigned, and by the nature, impact, and scope of overall responsibilities. Incumbents in this job class perform higher levels of difficulty and responsible types of duties assigned to classes within this series.

Incumbents at this level are required to be fully trained and knowledgeable of policies, procedures, and operations related to assigned areas of responsibility. Examples of Duties These examples are not intended to reflect all duties performed within the job and not all duties listed are necessarily performed by each individual. Assists and supports the Contracts branch in creating process improvement operational strategies, identifying , and resolving operations issues, improving efficiencies, and monitoring corrective actions.

Directs, assigns, and manages the work of Contract Analysts, Administrative Office Professionals and extra help in drafting contracts, board letters, and purchase orders; manages workflow, establishes expectations, deadlines, and priorities, and monitors outcomes. Directs and manages the work of Contract Analysts, Administrative Office Professionals and extra help in preparing requests for proposals, leading bidder and evaluation committee meetings, reviews bids; manages workflow, establishes expectations and priorities and monitors outcomes. Will provide direct supervision over professional, technical, and clerical staff including assigning, directing, training, and evaluating subordinates.

Maintains a portfolio of complex contract assignments (contracts, purchase orders, requests for proposals, memorandum of understanding), drafts supporting and required materials, negotiates contracts, and meets expectations and outcomes. Oversees, coordinates, and participates in special projects and programs and serves as the contract subject matter expert; provides leadership and direction to interdepartmental team members; prepares reports, correspondence, and memoranda, and makes presentations that include recommended action to various levels of leadership in the organization. Builds and maintains positive working relationships with co-workers within the contracts branch and department-wide, with other County department employees, and external contractors using principles of good customer service.

Maintains and updates expertise in designated specialty areas; monitors current events and changes to laws, standards, rules, and regulations; updates existing and prepares new templates, analyses, and recommendations. Prepares and presents responses to questions, issues or concerns related to contracts, requests for proposals, assigned projects, and programs. Represents the County to contractors and to other agencies in a positive, professional, and productive manner.

Oversees, coordinates, and participates in research and analysis on a variety of topics related to designated areas of responsibility; performs extensive review of related issues through interviews, correspondence, readings and other research methods; prepares highly detailed, comprehensive reports relating findings to the specific needs of contracts; may provide recommendations to department executives. Performs other related duties as required. Employment Standards Education and Experience The knowledge, skills, and abilities listed below may be acquired through various types of training, education, and experience.

A typical way to acquire the required knowledge and abilities would be: Equivalent of a bachelor's degree from an accredited four-year college or university in Business Law, Business or Public Administration, Political Science, Communication, Economics or a related field; and, Four (4) years of progressively responsible experience involving planning, research, analysis, writing, and evaluation in contract management and administration. Licenses and Certificates For specific positions, possession and maintenance of a valid California driver's license and the ability to meet automobile insurability requirements of the County or the ability to provide suitable transportation needs as a condition of continued employment. Knowledge of: Principles and practices of leadership, motivation, team building and conflict resolution.

Standard and accepted methods of writing requests for proposals, and negotiating contracts. Principles and practices of public administration and principles of organization, management, and staffing. Pertinent local, state, and federal laws, guidelines, regulations, and statutes.

Principles and practices of public finance, budgeting, and fiscal control. Principles and practices of public human resources. Principles and techniques to plan, develop and coordinate comprehensive local government public relations, communications, and media relations programs.

Standard research techniques, including the use of surveys and questionnaires. Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification and systems and procedure analysis. Principles and practices of local government, including county administration, organization, programs, and functions.

Modern office procedures, methods, and computer equipment. Computer software, including word processing, spreadsheet, presentation, and database applications. English usage, spelling, punctuation, and grammar.

Ability to: Read, analyze, evaluate, and summarize written materials and statistical data including reports, financial reports, and budgets. Compose, coordinate, and edit a variety of educational, informational, and promotional materials for dissemination and use by the County, other agencies, news media, and the general public. Apply the principles and practices of motivation, team building and conflict resolution.

Obtain information through interview process; successfully accomplish multiple assignments; deal firmly and courteously with the public. Determine effective method of research; compile data and present it in a form most likely to enhance understanding. Prepare reports, statistical data, forms, questionnaires, and surveys.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. Interpret and apply pertinent local, state, and federal laws and regulations. Analyze situations quickly and objectively, apply appropriate elements of decision making and determine the proper course of action.

Effectively deal with high levels of ambiguity and possess the ability to navigate through the ambiguity. Exercise initiative, sound independent judgment, tact, sensitivity, and discretion and maintain confidentiality within established guidelines. Collaborate with various community groups in a tactful and effective manner.

Communicate clearly and concisely, both orally and in writing. Make effective presentations to the community and the media. Understand, interpret, explain, and apply complex rules and procedures.

Analyze systems and administrative and management practices and identify opportunities for improvement. Establish and maintain effective working relationships with a diverse range of individuals, including but not limited to coworkers, subordinate staff, supervisors, other managers, professional agencies, and the general public. Supplemental Information APPLICATION & SELECTION PROCESS Review applications and supplemental questionnaire to determine those applicants who meet the employment standards.

Supplemental Questionnaire Ranking. Responses to the required examination supplemental questions will be evaluated and scored. Candidates' final score and rank on the eligibility list will be determined by the responses to these questions.

This process may be eliminated if there are fewer than 11 qualified candidates. Candidates must receive a percentage score of at least 70 on the supplemental questionnaire ranking to be placed on an employment list. An adjustment may be made to raw scores based on factors listed in Civil Service Rule VI.

Those candidates who are successful in the selection process will have their names placed on the employment list for a minimum of three months. At the time the employment list is established, all candidates will receive an email notice of their score on the exam(s), rank on the employment list, and exact duration of the employment list. CONDITIONAL JOB OFFER: Live Scan and Background Check: Once a conditional offer of employment has been made, the selected candidate's appointment is contingent upon successful completion of a Live Scan and background check which includes a conviction history check, and satisfactory reference checks.

A Live Scan is electronic fingerprint scanning that is certified by the State Department of Justice. Further instructions about when and how to complete the Live Scan will be included in the offer letter. The appointee must satisfactorily complete a one-year probationary period.

Appointee will be subject to a post-offer medical evaluation or examination. Recruiters will correspond with applicants by e-mail during each step in the recruitment process. Applicants are reminded to check spam filters continuously during the Recruitment & Selection Process steps listed above to ensure they do not miss required deadlines.

REASONABLE ACCOMODATIONS: The County of Santa Barbara is committed to providing reasonable accommodation to applicants. Qualified individuals with disabilities who need reasonable accommodation during the application or selection process should contact the recruiter listed on the job posting. We require verification of accommodation needed from a professional source, such as a Medical Provider or a learning institution.

Disaster Service Workers: Pursuant to Governmental code section 3100, all employees with the County of Santa Barbara are declared to be disaster service workers subject to such disaster service. Activities as may be assigned to them by their superiors or by law. Equal Employment Opportunity (EEO) Statement The County of Santa Barbara provides equal employment opportunities to all employees and applicants and prohibits discrimination, harassment, and retaliation of any type with regard to any characteristic or status protected by any federal law, state law, or Santa Barbara County ordinance.

The County continues to be committed to a merit-based selection process and to eliminating barriers to attracting and retaining top qualified candidates. The County has a long-standing practice of providing a work environment that respects the dignity of individual employees and values their contributions to our organization. APPLICATION AND SUPPLEMENTAL QUESTIONNAIRE DEADLINE: Monday, June 22, 2026, by 4:59pm PST.

Applications and job bulletins can be obtained 24 hours a day at www.sbcountyjobs.com. Leza Patatanian -Lpatatanian@countyofsb.org