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Contract Notary Jobs (NOW HIRING)

Essel

Bid & Contracts Coordinator

Concord, CA · On-site

Position Objective The Bid & Contract Coordinator will lead bid preparation, manage estimating ... Prepare, notarize, and submit bid documents (both electronically and in-person). * Coordinate bid ...

Essel

Bid & Contracts Coordinator

Concord, CA · On-site

Position Objective The Bid & Contract Coordinator will lead bid preparation, manage estimating ... Prepare, notarize, and submit bid documents (both electronically and in-person). * Coordinate bid ...

Filevine

If you are a notary and are interested in joining our network, please check here to find your state ... This 1099 contract position is ideal for someone seeking flexibility while building a relationship ...

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Contract Notary information

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$30.5K

$64.8K

$77K

How much do contract notary jobs pay per year?

As of Jun 15, 2026, the average yearly pay for contract notary in the United States is $64,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,000.00 and $72,500.00 per year, depending on experience, location, and employer.

What is a Contract Notary job?

A Contract Notary is a commissioned notary public who verifies signatures, administers oaths, and ensures the authenticity of legal documents. They often work independently or on a contract basis with businesses, law firms, or real estate agencies. Their primary responsibility is to prevent fraud by confirming the identities of signers and ensuring they are signing willingly. Many Contract Notaries also handle loan signings, affidavits, and other official documents.

Can notary be a side hustle?

Yes, being a contract notary can be a side hustle, as it often involves flexible hours and the ability to work independently. Notaries typically need to obtain certification and may perform services outside regular employment hours, making it suitable for part-time or supplemental income.

What type of notaries make the most money?

Commissioned notaries who also have specialized skills, such as loan signing agents or mobile notaries, tend to earn higher fees. Those with additional certifications, experience, and the ability to handle complex or urgent notarizations often command higher pay. Income can also increase with a flexible schedule and a strong client base.

What are the key skills and qualifications needed to thrive in the Contract Notary position, and why are they important?

To thrive as a Contract Notary, you need comprehensive knowledge of notary laws and procedures, attention to detail, and a valid state notary commission. Familiarity with notary journals, electronic notarization platforms, and identity verification tools is often required. Excellent communication, professionalism, and the ability to maintain confidentiality set top performers apart. These skills are critical to ensure the legality and integrity of notarized documents while building trust with clients and minimizing errors.

How do notaries find clients?

Contract notaries find clients through networking, referrals, and advertising their services locally or online. Building a professional reputation and obtaining certification can also help attract clients, especially for mobile or independent notaries who often work on a freelance basis.

How to get freelance work as a notary?

To get freelance work as a notary, obtain the necessary state certification and commission, then create a professional profile on freelance platforms or advertise services locally. Building a network and offering mobile or specialized notary services can also help attract clients.

What does a typical workday look like for a Contract Notary?

A Contract Notary's day typically involves traveling to client locations or working remotely to witness and notarize signatures on legal documents, such as contracts, affidavits, and real estate forms. You will verify identities, ensure documents are complete, and keep accurate records in your notary journal. Work can vary from scheduled appointments to urgent, same-day requests, offering flexibility but requiring a high level of reliability. Collaboration is often independent, but you may interact with law offices, title companies, or individual clients depending on assignments. This variety makes the role dynamic and engaging for those who value autonomy and direct client interaction.

More about Contract Notary jobs
What cities are hiring for Contract Notary jobs? Cities with the most Contract Notary job openings:
What are the most commonly searched types of Notary jobs? The most popular types of Notary jobs are:
What states have the most Contract Notary jobs? States with the most job openings for Contract Notary jobs include:
What job categories do people searching Contract Notary jobs look for? The top searched job categories for Contract Notary jobs are:
Contract Notary jobs near you
Infographic showing various Contract Notary job openings in the United States as of June 2026, with employment types broken down into 86% Full Time, and 14% Part Time. Highlights an 86% In-person, and 14% Remote job distribution, with an average salary of $64,777 per year, or $31.1 per hour.

Bid & Contracts Coordinator

Essel

Concord, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

A respected and established commercial general contractor known for delivering high-quality projects with excellence, safety, and integrity is seeking a Bid & Contract Coordinator. This key role supports bid management and contract administration efforts, ensuring projects launch smoothly and meet all compliance standards. The position is fully onsite and essential for driving the preparation, submission, and documentation of bids while overseeing contract execution from subcontractors to owners.

Position Objective

The Bid & Contract Coordinator will lead bid preparation, manage estimating documentation, coordinate subcontractor and owner contracts, and oversee critical compliance materials. This role is pivotal in ensuring deadlines are met, documentation is accurate, and project start-up is efficient — protecting the company’s reputation for excellence from project pursuit through contract closeout.

Key Responsibilities

Bid Management and Support

  • Actively monitor public bidding portals and networks for new opportunities.
  • Maintain an RFQ tracking system and manage estimating folders.
  • Download, organize, and maintain bid documents using platforms such as SmartBid, BuildingConnected, and PlanetBids.
  • Prepare, notarize, and submit bid documents (both electronically and in-person).
  • Coordinate bid bonds, builder’s risk insurance, and bid security as required.
  • Organize and distribute subcontractor proposals, Invitations to Bid (ITBs), and addenda.
  • Update and maintain subcontractor/vendor databases with current trade-specific information.
  • Attend internal bid review meetings and maintain meeting records.
  • Track and manage bid calendars to ensure all submission deadlines are met.

Subcontract and Owner Contract Administration

  • Draft, issue, and manage subcontract agreements, including necessary exhibits and attachments.
  • Track negotiations, scope changes, and subcontractor amendments.
  • Collect and verify compliance materials (insurance certificates, licenses, bonds, safety plans).
  • Receive Notice to Award (NTA) and initiate owner contract administration processes.
  • Prepare owner contracts for executive review and signature.
  • Coordinate issuance of performance/payment bonds, builder’s risk insurance, and certificates.
  • Prepare and manage AIA documents for private sector projects.
  • Maintain detailed contract files and logs to ensure audit readiness and project efficiency.

Compliance and Documentation

  • Manage Good Faith Effort outreach documentation.
  • Ensure timely completion of owner contract requirements (DVBE documents, safety plans, escrow agreements, etc.).
  • Maintain accurate and organized electronic and physical records for all bids and contracts.

Requirements

Qualifications
  • 3–5 years of experience in the construction industry, particularly in bid management and contract administration.
  • Familiarity with bidding platforms like SmartBid, BuildingConnected, and PlanetBids.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and DocuSign.
  • High attention to detail and a strong sense of urgency.
  • Ability to manage multiple deadlines and shifting priorities professionally.
  • Knowledge of American Institute of Architects (AIA) forms is a plus.
Skills and Preferred Background
  • Associate’s or Bachelor’s degree in Construction Management, Business Administration, or a related field (preferred but not required).
  • Experience with public works projects, bidding processes, and platforms is preferred.
  • Notary Public certification (or willingness to obtain).

Benefits

Medical, Dental, Vision, PTO, 401K and more.