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Conference Planner Jobs in Virginia (NOW HIRING)

Jefferson Lab

Conference & Tour Intern

Newport News, VA · On-site

$37K - $44K/yr

Jefferson Lab is seeking a conference & tour Intern to support the planning, coordination, and execution of laboratory events, conferences, VIP visits, and tours. This role is ideal for a local ...

Atrium Hospitality

Conference & Event Manager

Norfolk, VA · On-site

$23.10 - $25.75/hr

Flexible and adaptable - Events don't stick to a 9-5. * Exceptional communicator - You're clear, concise, and can calm a frazzled planner with a single sentence. * Understanding of group and social ...

Coloplast

Conferences Coordinator

Arlington, VA · On-site

Tradeshow Planning and Execution: Collaborate with stakeholders to plan and execute the company ... conference registration * Support external educational events and trade shows * Plan and manage ...

Ocean Bay LLC

Investigative Analyst (5889)

Arlington, VA · On-site

$60K - $66K/yr

Provide logistical support for conference planning and outreach. Performs other duties as assigned. * Utilize, maintain and update various work-related databases. * Track correspondence, documents ...

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Conference Planner information

See Virginia salary details

$18

$30

$46

How much do conference planner jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for conference planner in Virginia is $30.53, according to ZipRecruiter salary data. Most workers in this role earn between $24.81 and $34.09 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

More about Conference Planner jobs
What are popular job titles related to Conference Planner jobs in Virginia? For Conference Planner jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Conference Planner jobs in Virginia look for? The top searched job categories for Conference Planner jobs in Virginia are:
What cities in Virginia are hiring for Conference Planner jobs? Cities in Virginia with the most Conference Planner job openings:
What are popular job titles related to Conference Planner jobs in VA? For Conference Planner jobs in VA, the most frequently searched job titles are:
Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $63,502 per year, or $30.5 per hour.

Conference & Event Manager

Atrium Hospitality

Norfolk, VA

$23.10 - $25.75/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

Atrium Hospitality rating

5.4

Company rating: 5.4 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

77th of 108 rated hotels

Job description

Hotel :

Norfolk Sheraton777 Waterside DriveNorfolk, VA 23510Full timeCompensation Range : $23.10 - $25.75

Compensation is determined based on a variety of factors, including experience, skills, qualifications, and the specific location of the role. Actual pay may differ depending on these factors.

What's in it for you?

The Atrium SPIRIT is a belief in the power of Service, Perseverance, Inclusion, Respect, Innovation, and Teamwork to create an environment where everyone thrives. We go above and beyond to deliver exceptional guest experiences, work together to overcome challenges, and are passionate about positively impacting those around us.

  • Career Growth & Learning - 40% of our management hires are internal promotions!
  • Invest in Your Future - 401(k) plan with company match.
  • Comprehensive Health Coverage - Medical, dental, and vision insurance options.
  • Paid Time Off & Vacation - Enjoy exclusive Atrium Traveler and brand discount programs to explore new destinations
  • Perks That Fit Your Life - Enjoy DailyPay, wellness programs, tuition reimbursement, and exclusive discounts on your favorite brands and services.
  • Purpose & Impact - Make a difference through Atrium's community service and volunteer programs.

Job Description

What You Will Do

  • Collaborate directly with clients to craft detailed, unforgettable event experiences.
  • Lead banquet coordination by managing timely BEO creation and distribution.
  • Drive revenue through upselling opportunities and proactive communication with clients.
  • Monitor guestroom blocks and ensure contracts are on track to avoid attrition charges.
  • Manage payments from start to finish, ensuring every invoice is clear and accurate.
  • Show up and shine: lead site tours, join pre- and post-event meetings, and be there for event execution.
  • Support the Sales and Marketing team with sales activities and revenue checks.


What We Are Looking For

  • 2+ years of event services experience - You've seen it all and can handle anything with grace.
  • Strong technology skills - You know your way around BEOs, diagramming tools, and CRM systems-because details matter.
  • Flexible and adaptable - Events don't stick to a 9-5.
  • Exceptional communicator - You're clear, concise, and can calm a frazzled planner with a single sentence.
  • Understanding of group and social event segments - Because every event type deserves personalized care.


What Atrium Leadership Looks Like:

  • Accountable Achiever: You take ownership and deliver results.
  • Agile Thinker: You adapt quickly to changing circumstances.
  • Talent Curator: You attract, develop, and retain top talent.
  • Transparent Leader: You communicate openly and honestly.
  • Leading with SPIRIT: You embody our core values of Service, Perseverance, Inclusion, Respect, Innovation and Teamwork.


Why Atrium?
Hear it from Dionne C, Sales Coordinator, "I love booking repeat clients who keep coming here because our whole team has given them a great experience, and they appreciate us by returning and building relationships with us. Personally, Management is always swift to recognize my contributions freely, both in public or private. Lifting each other up is part of the culture here, and it is inspiring to watch a team or person get recognized for their hard work."

___________________________________________


Atrium is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

Notice of candidate Privacy Rights: https://www.atriumhospitality.com/privacy-policy

What Atrium Hospitality employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Atrium Hospitality logo

About Atrium Hospitality

Sourced by ZipRecruiter

Atrium Hospitality is now one of the largest hotel management companies in the United States and we're still growing. As a result of our growth, we are always looking for great talent to join our organization. As owners and managers, we are responsible for the positive experiences of our guests and associates, and we strive to bring to life a culture that promotes the five simple values that drive our business: Perseverance: We will be better today than we were yesterday. Respect: We treat others the way we would like to be treated. Inclusion: We are committed to the equitable treatment of all associates as well as equal access to opportunities and resources for all, at every level of the organization. Service: We deliver the best guest experience possible. We are a home away from home for our guests, and we are charged with making them feel safe and welcome. Teamwork: Our associates are our family, and we provide them with the resources and support needed to produce the best work environment possible. Innovation: We strive to develop, share and implement new thoughts, ideas, and methods that improve our company, our operations, and the guest and associate experience.

Industry

Hospitals

Company size

1,001 - 5,000 Employees

Headquarters location

Alpharetta, GA, US

Year founded

2015

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