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Conference Planner Jobs in Virginia (NOW HIRING)

Coloplast

Conferences Coordinator

Arlington, VA · On-site

Tradeshow Planning and Execution: Collaborate with stakeholders to plan and execute the company ... conference registration * Support external educational events and trade shows * Plan and manage ...

Ocean Bay LLC

Investigative Analyst (5889)

Arlington, VA · On-site

$60K - $66K/yr

Provide logistical support for conference planning and outreach. Performs other duties as assigned. * Utilize, maintain and update various work-related databases. * Track correspondence, documents ...

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Conference Planner information

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How much do conference planner jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for conference planner in Virginia is $30.53, according to ZipRecruiter salary data. Most workers in this role earn between $24.81 and $34.09 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

More about Conference Planner jobs
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What job categories do people searching Conference Planner jobs in Virginia look for? The top searched job categories for Conference Planner jobs in Virginia are:
What cities in Virginia are hiring for Conference Planner jobs? Cities in Virginia with the most Conference Planner job openings:
What are popular job titles related to Conference Planner jobs in VA? For Conference Planner jobs in VA, the most frequently searched job titles are:
Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $63,502 per year, or $30.5 per hour.

Senior- or Associate-Level Planner / Stakeholder Engagement Specialist

Wood Plc

Chantilly, VA • On-site

Full-time

Re-posted 27 days ago

Job description

Overview / Responsibilities

Wood Environment & Infrastructure Solutions is seeking a Senior- or Associate-Level Planner / Stakeholder Engagement Specialist in a lead role for FEMA Risk MAP under the Production and Technical Services (PTS) contract.  This is a remote work position with moderate travel required for in-person meetings during non-pandemic situations.

 

 Key Responsibilities:

  • Guide and empower interdisciplinary FEMA project teams on a wide range of stakeholder engagement activities throughout the full study lifecycle and in accordance with FEMA's Guidance for Stakeholder Engagement document series.
  • Interface with FEMA RMD, CERC, other PTS providers, and internal team members to assist the development and dissemination of best practices and value-added stakeholder engagement and outreach materials:
    • Synthesize the best content from existing templates and customized meeting materials, with further refinement where applicable.
    • Assemble and maintain a communications library/playbook for various project touchpoints beyond formalized FEMA deliveries (such as 'Off the shelf' emails that can be repurposed to deliver clear and comprehensive messaging that is applicable to the project stage).
    • Provide guidance and review/audit for compiled correspondence archive.
  • Facilitate and host community meetings (both in-person and virtual formats) in collaboration with FEMA, state partners, and project team members:
    • Perform advance coordination to determine schedule and logistics.
    • Identify and invite community participants (primary and secondary).
    • Develop / refine meeting materials.
    • Ensure compliance with ADA and Section 508.
    • Conduct follow-up activities including distribution of materials, capture of Outreach Event details/files in FEMA's Mapping Information Platform (MIP), and tracking of pending/completed actions items.
    • Advise/support community representatives with their own related outreach activities.
  • Support trainings and conferences, where we will curate and develop experiences that incorporate interactive and practical application of technical topics -- optimized for learning retention, partner engagement, and relationship development. Trainings and conference experiences will be tailored for both delivery method (in person, virtual, or hybrid) and regional preference.
  • Perform a leading role within a larger internal group of planners and stakeholder engagement specialists to fulfill the missions of the PTS-CERC Program and Regional Production Teams.
    • Build/refine cost modeling associated with outreach activities.
    • Perform both earned value tracking and workload forecasting.
    • Build, supervise, and mentor a team of junior- and mid-level staff.
Skills / Qualifications

Required:

  • Four-year degree or higher in Planning, Engineering, GIS, Public Policy, Emergency Management, or related discipline. 
  • +10 years of related professional experience. 
  • Professional certification - American Institute of Certified Planners (AICP), Certified Floodplain Manager (CFM), or similar.
  • Fluency with FEMA Risk MAP and National Flood Insurance Program (NFIP). 
  • Experience in hazard resiliency, climate change and floodplain management. 
  • Knowledge of hazard mitigation actions that reduce flood risk in communities.
  • Experience building and sustaining partnerships.
  • Experience with meeting planning and public presentation.
  • Exceptional written and verbal communication skills.
  • Resourceful and self-motivated.

Preferred:

  • Experience with ESRI ArcGIS software.
  • Experience with municipal government structures and processes.
  • Familiarity with FEMA's organizational and contractual structures.
  • Familiarity with Risk Rating 2.0
  • Experience with FEMA's Community Rating System (CRS) and/or Hazard Mitigation Assistance (HMA) program.
Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Employment Type: OTHER

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