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Conference Planner Jobs in Virginia (NOW HIRING)

KSA Integration

Strategic Writer

Arlington, VA · On-site

Provide conference planning and meeting support, including pre-event planning, on-site coordination, and post-event activities. * Conduct reviews and propose updates to applicable orders, directives ...

Atrium Hospitality

Conference & Event Manager

Norfolk, VA · On-site

$23.10 - $25.75/hr

Flexible and adaptable - Events don't stick to a 9-5. * Exceptional communicator - You're clear, concise, and can calm a frazzled planner with a single sentence. * Understanding of group and social ...

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Conference Planner information

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How much do conference planner jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for conference planner in Virginia is $30.53, according to ZipRecruiter salary data. Most workers in this role earn between $24.81 and $34.09 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a conference planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What are some of the common challenges a conference planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What is a conference planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

More about Conference Planner jobs
What are popular job titles related to Conference Planner jobs in Virginia? For Conference Planner jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Conference Planner jobs in Virginia look for? The top searched job categories for Conference Planner jobs in Virginia are:
What cities in Virginia are hiring for Conference Planner jobs? Cities in Virginia with the most Conference Planner job openings:
What are popular job titles related to Conference Planner jobs in VA? For Conference Planner jobs in VA, the most frequently searched job titles are:
Conference Planner jobs near you
Infographic showing various Conference Planner job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 17% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $63,502 per year, or $30.5 per hour.

Conference Services Manager | Hotel Burg | Modus by PM Hotel Group

PM Hotel Group

Leesburg, VA • On-site

$65K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

PM Hotel Group rating

7.4

Company rating: 7.4 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

We are seeking a dynamic and detail-driven Conference Services Manager to serve as the primary point of contact for groups, meetings, social events, and private dining experiences for Hotel Burg. This role is central to delivering the seamless, personalized service our guests expect-from the turnover process, through the post-event follow-up. The Conference Services Manager will work collaboratively with both property teams and shared services to ensure every gathering reflects the warmth, sophistication, and authenticity of the Hotel Burg experience.
This individual will reside in the Leesburg, VA area. This position is primarily on-site and may require occasional travel. This position requires a flexible schedule based on event timing and agenda. This is an exempt position that reports to the Regional Director of Sales, with a dotted line to the General Manager. The base salary range for this position is $60,000 - $70,000 based on experience, with additional service charge commission, plus opportunity for incremental incentive for upselling.
Who We Are
  • Recognized as a Top Workplace in The Washington Post and Philadelphia Inquirer.
  • Passionate - about hospitality and fostering an environment where associates will thrive.
  • Culture driven - dedicated to respect, teamwork, an entrepreneurial spirit, and the drive to succeed.
  • Unique - we encourage our associates to express themselves and their individual talents. We celebrate diversity and are committed to equity and inclusion.
  • Innovators - we are a lifestyle hotel management company that is constantly evolving. We are open minded individuals who embrace change.
  • A growing team looking to expand with authentic and genuine individuals who recognize the importance of team engagement.
  • A company that has a culture of promoting from within.

What You Will Be Doing
  • Serve as the primary contact for group, meeting, and event clients, managing all phases from contract turnover through post-event follow-up and final billing.
  • Prepare and distribute BEOs, floor plans, and group resumes; coordinate with Food & Beverage, Operations, and Front Office to ensure seamless execution.
  • Lead weekly BEO meetings to align departments on event details, timelines, and client expectations.
  • Oversee all on-site event logistics, including room setups, AV, catering, rooftop access, and group rooming lists.
  • Conduct site tours and guide clients through a personalized, consultative planning process.
  • Partner with The Hunton team to support private dining experiences for hotel groups.
  • Manage group room blocks, including attrition, cutoffs, rooming lists, and billing coordination.
  • Maintain accurate records in STS, including event details, client accounts, and activity tracking.
  • Support revenue goals through collaboration with sales leadership, including upselling and forecasting.
  • Foster a collaborative, inclusive team environment while championing company values and culture.

Impact on Service Excellence and Revenue Performance
  • Create a seamless planning and execution process by centralizing coordination with Food & Beverage, hotel operations, and external vendors.
  • Provide a dedicated on-site leader to manage events and serve as the primary contact for all guests and group needs.
  • Enable the Conference Services Manager to support The Manor 1858, driving revenue, experiences, and promotional initiatives.
  • Allow the Director of Sales to prioritize sales efforts by reducing administrative and operational responsibilities.
  • Improve response times and communication efficiency for both Group Sales and Event Sales inquiries.
  • Establish the long-term sales structure for ramp up to new entities - pool deck, fall and spring and summer events, and potentially the market st. project.
  • Support the Sales and F/B teams with a focus on upselling packages when appropriate. Driving incremental revenue to the teams.

What You Bring to the Table
  • Minimum 2+ years of experience in conference services, event management, or catering sales within hospitality.
  • Proven ability to manage multiple events simultaneously while delivering exceptional client experiences.
  • Strong communication, organizational, and interpersonal skills with a natural ability to build relationships.
  • Experience creating BEOs, group resumes, and event proposals with strong attention to detail.
  • Ability to collaborate cross-functionally with Food & Beverage, Operations, and Sales teams.
  • Proficiency in hospitality systems, including STS (CRM), StayNTouch (PMS), and Microsoft Office.
  • Demonstrated passion for hospitality with a guest-focused, collaborative mindset.
  • Solid financial acumen, including budget management, revenue optimization, and upselling.
  • Entrepreneurial mindset with the ability to thrive in a fast-paced, boutique environment.
  • Flexible schedule, including evenings and weekends as required.
  • Hands-on, results-driven approach with a strong team-first mentality.

What's In It for You
  • Competitive compensation package, including quarterly incentive plan.
  • Generous health, dental and vision insurance, plus 401K.
  • Comprehensive onboarding and training plan to set you up for success.
  • Coaching, feedback, and mentorship to develop yourself and your team.
  • Personalized development plan to fit your individual role and career goals.
  • Leadership courses to improve your personal and interpersonal effectiveness.
  • Monthly fitness and transportation credits.
  • Unlimited PTO and 9 paid holidays.
  • Opportunities to volunteer and give back to our local communities.
  • Paid Parental Leave.
  • Tuition reimbursement opportunities - when you grow, we grow!

Non-Negotiables (Our Core Values)
  • SERVE OTHERS.
  • LIVE 360.
  • BUILD A POSITIVE TEAM.
  • COMMUNICATE.
  • BE WILDLY PASSIONATE.
  • TAKE OWNERSHIP.
  • LEARN + INNOVATE.
  • EMBRACE CHANGE.

As part of an organizational culture that embraces change and progress, this job description does not seek to limit the tasks and responsibilities of the position. Rather, it acts as a springboard for future career and personal development within the property team and entire PM Hotel Group community.
We are an equal opportunity employer. We actively respect the right of any qualified individual who performs to our standards to work. Discrimination based on gender, age, race, religion, national origin, marital status, sexual orientation, disability, or any other characteristic not related to performance, ability or attitude protected by state or federal law, is disrespectful, bad business and won't be tolerated. It's also illegal.
PM Hotel Group will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
This description is subject to change, at the sole discretion of the Company, and in no way creates an employment contract, implied or otherwise; each associate remains, at all times, an "at will" associate.
While this is a salaried position, be prepared to accommodate varying schedules including nights, weekends, and holidays, as required. This position will require moving self in different positions to accomplish tasks in various environments. The position may require moving greater than 50% of the time.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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