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Conference Planner Jobs in Virginia (NOW HIRING)

KSA Integration

Strategic Writer

Arlington, VA · On-site

Provide conference planning and meeting support, including pre-event planning, on-site coordination, and post-event activities. * Conduct reviews and propose updates to applicable orders, directives ...

Atrium Hospitality

Conference & Event Manager

Norfolk, VA · On-site

$23.10 - $25.75/hr

Flexible and adaptable - Events don't stick to a 9-5. * Exceptional communicator - You're clear, concise, and can calm a frazzled planner with a single sentence. * Understanding of group and social ...

LMI

Event Planner - Clearance Required

Arlington, VA

$65K - $85K/yr

A successful Event Planner will demonstrate competency in project execution, leadership critical ... Knowledge of options within the Pentagon for catering, photography and conference space

LMI

Event Planner - Clearance Required

Arlington, VA · On-site

$65K - $85K/yr

LMI is seeking a skilled Event Planner at a client location in the National Capital Region. A ... Knowledge of options within the Pentagon for catering, photography and conference space

Atrium Hospitality

Conference & Event Manager

Norfolk, VA · On-site

$23.10 - $25.75/hr

Flexible and adaptable - Events don't stick to a 9-5. * Exceptional communicator - You're clear, concise, and can calm a frazzled planner with a single sentence. * Understanding of group and social ...

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Conference Planner information

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How much do conference planner jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for conference planner in Virginia is $30.53, according to ZipRecruiter salary data. Most workers in this role earn between $24.81 and $34.09 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Conference Planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What type of event planners make the most money?

Corporate event planners and conference planners tend to earn higher salaries due to the complexity and scale of their events, often working with large organizations and requiring specialized skills. Those with certifications, experience, and proficiency in event management software typically have higher earning potential.

Is there a demand for event planners?

The demand for conference planners and event coordinators remains strong due to ongoing needs for corporate events, conferences, and large gatherings. Employment in this field is expected to grow as organizations continue to prioritize in-person and hybrid events, requiring skills in logistics, vendor management, and event technology.

What are some of the common challenges a Conference Planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What Is a Conference Planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

How to become a conference organizer?

To become a conference organizer, gain experience in event planning, project management, or hospitality, and develop strong organizational and communication skills. Earning certifications such as the Certified Meeting Professional (CMP) can enhance credibility, and familiarity with event management software is beneficial. Typically, entry-level roles require a relevant degree or background in hospitality, marketing, or business.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including selecting venues, managing budgets, coordinating logistics, and working with vendors and speakers to ensure the event runs smoothly. Strong organizational skills and familiarity with event management tools are essential for this role.
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Conference Planner jobs near you
Event Planner TS/SCI with CI poly

Event Planner TS/SCI with CI poly

TENICA and Associates LLC

Chantilly, VA • On-site

Other

Re-posted 18 days ago

Job description

TENICA is looking to hire an Event Planner. Must have TS/SCI CI Poly

Responsibilities:

  • Coordinate all logistics for conferences.
  • Coordinate with graphics on design theme for bio books, mementos, posters, signs, name badges, etc.
  • Coordinate the scheduling of high-level government officials to speak at the conference.
  • Coordinate with security and other facility personnel for number of attendees. clearance level of speakers and meeting, and any special requirements.
  • Arrange accommodations at hotels for senior staff traveling to the meeting, negotiate low rates. and arrange for business dinners.
  • Support special programs working between industry and Government in the Research and Development areas.
  • Coordinate closely with the government sponsor on meeting requirements (facility, speakers, and logistics).
  • Coordinate the planning for on-line registration website(s) for conferences.
  • Coordinate, manage; and organize speakers, exhibits, and catering.

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