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Conference Planner Jobs in Virginia (NOW HIRING)

Compass Group

CONFERENCE SERVICES ATTENDANT

Richmond, VA · On-site

$18/hr

* We are hiring immediately for a full time CONFERENCE SERVICES ATTENDANT position. * Location ... Provides recommendations to planning managers regarding appropriate room setups. Collaborates to ...

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Conference Planner information

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$18

$30

$46

How much do conference planner jobs pay per hour?

As of Jul 15, 2026, the average hourly pay for conference planner in Virginia is $30.53, according to ZipRecruiter salary data. Most workers in this role earn between $24.81 and $34.09 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Conference Planner, and why are they important?

To thrive as a Conference Planner, you need strong organizational skills, attention to detail, budgeting abilities, and typically a background in event management or hospitality. Familiarity with event management software, registration platforms, and logistics coordination tools is commonly required. Excellent communication, problem-solving, and interpersonal skills help you manage vendors, clients, and unexpected challenges effectively. These competencies are essential for delivering seamless, successful events that meet client objectives and participant expectations.

What type of event planners make the most money?

Corporate event planners and conference planners tend to earn higher salaries due to the complexity and scale of their events, often working with large organizations and requiring specialized skills. Those with certifications, experience, and proficiency in event management software typically have higher earning potential.

Is there a demand for event planners?

The demand for conference planners and event coordinators remains strong due to ongoing needs for corporate events, conferences, and large gatherings. Employment in this field is expected to grow as organizations continue to prioritize in-person and hybrid events, requiring skills in logistics, vendor management, and event technology.

What are some of the common challenges a Conference Planner might face when organizing large-scale events?

As a Conference Planner, one of the most common challenges is managing multiple vendors and stakeholders while ensuring that all logistics align seamlessly. Balancing attendee expectations, coordinating schedules, and handling last-minute changes—such as speaker cancellations or technology issues—require strong problem-solving skills and adaptability. Additionally, planners often need to work under tight deadlines and budgets, making effective communication and organization essential for success.

What Is a Conference Planner?

A conference planner is responsible for planning all aspects of a conference. As a conference planner, your job duties include hiring and training event coordinators, securing a keynote speaker for the event, dealing with vendors and other support staff, scheduling all programs, overseeing room assignments for each session, and managing attendance documents. Qualifications for this career include several years of experience working in events or conference coordination or party-planning as well as exceptional communication, multitasking, and organizational skills.

What is the difference between Conference Planner vs Event Coordinator?

AspectConference PlannerEvent Coordinator
CredentialsTypically requires a degree in hospitality, event management, or related fields; certifications like CMP are commonOften requires similar education; certifications are optional but beneficial
Work EnvironmentFocuses on planning and managing conferences, seminars, and large meetingsHandles a variety of events including corporate events, social gatherings, and smaller functions
Employer & IndustryEmployed by corporations, associations, or event planning companies in the hospitality industryWorks across industries, including corporate, nonprofit, and entertainment sectors

While both roles involve event planning, Conference Planners specialize in large-scale conferences and meetings, focusing on detailed logistics and attendee experience. Event Coordinators handle a broader range of events, often with a more hands-on role in execution. Understanding these differences helps in choosing the right career path or job search focus.

How to become a conference organizer?

To become a conference organizer, gain experience in event planning, project management, or hospitality, and develop strong organizational and communication skills. Earning certifications such as the Certified Meeting Professional (CMP) can enhance credibility, and familiarity with event management software is beneficial. Typically, entry-level roles require a relevant degree or background in hospitality, marketing, or business.

What does a conference planner do?

A conference planner organizes and coordinates events such as meetings, conventions, and conferences. They handle tasks including selecting venues, managing budgets, coordinating logistics, and working with vendors and speakers to ensure the event runs smoothly. Strong organizational skills and familiarity with event management tools are essential for this role.
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Conference Planner jobs near you
Conference Setup Supervisor

Conference Setup Supervisor

The Inn at Virginia Tech and Skelton Conference Center

Blacksburg, VA • On-site

$20 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 7 days ago

Job description

The Inn at Virginia Tech and Skelton Conference Center, Southwest Virginia's premier hotel and meeting destination, is seeking a Conference Setup Supervisor to join our team.
The ideal candidate will possess strong leadership skills, exceptional attention to detail, and a passion for providing outstanding guest service. This position is responsible for overseeing the setup and breakdown of furniture, equipment, and materials for conference, banquet, and special events. The Conference Setup Supervisor leads and supports the conference setup team to ensure all event spaces are arranged accurately, efficiently, and according to event specifications.
We offer a comprehensive benefits package for full-time team members, including:
  • Medical, Dental, and Vision Insurance
  • 401(k) with Company Match
  • Paid Time Off
  • Pet Insurance
  • Team Member Travel Discounts
  • Employee Recognition Programs and Events

Starting Pay: $20.00 - $22.00 per hour, based on experience.
Must be available for flexible scheduling to include early mornings, nights, weekends, holidays, and HOKIE Game Days!
If you are a motivated leader who enjoys creating exceptional guest experiences and working with a dynamic team, we invite you to apply today.
Overview:
The Conference Setup Supervisor supports management in directing and coordinating activities of the room set up by performing the following duties.
Key Duties & Responsibilities:
  • Completes all job duties in a warm, hospitable, and welcoming manner.
  • Responsible for set up and breakdown of all Sales & Catering functions. Delegates and holds staff accountable for work assignments.
  • Responsible for the cleanliness of the entire banquet/conference center area.
  • Follows up with staff to ensure the completion of assigned tasks.
  • Assists co-workers whenever needed. Performs all duties of the Set-up Houseman.
  • Posts Set up Houseman's daily set-up and cleaning schedule.
  • Performs daily inspections of the tables, chairs and meeting rooms for repairs. Advises manager of needed repairs.
  • Remains up to date with hotel events and guests, as they affect the areas of responsibility.
  • Supervises and trains the Set-Up staff in the proper method of Conference Houseman's service. Proper methods are those within hotel and Crestline standards.
  • Provides linen set up in accordance with specific BEO requirements.
  • Assists with monthly and quarterly inventory counting procedures.
  • Responsible for knowing and abiding by all department, Crestline and hotel policies and procedures.
  • Responsible for the overall direction, coordination, and evaluation of this unit.
  • Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
  • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Education and Experience:
  • High school diploma or GED preferred.
  • Must have at least two years of experience in conference center/banquet set up.
  • Previous supervisory experience preferred.
  • Must be able to follow directions and get along well with others.

Crestline Hotels & Resorts is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, sexual orientation, gender, identity, or disability status.

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