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Conference Coordinator Jobs in Indiana (NOW HIRING)

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How much do conference coordinator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for conference coordinator in Indiana is $22.68, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $24.95 per hour, depending on experience, location, and employer.

What is a conference coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What are some common challenges a conference coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.

What are the key skills and qualifications needed to thrive as a conference coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

More about Conference Coordinator jobs

What are the most commonly searched types of Conference jobs in Indiana?

The most popular types of Conference jobs in Indiana are:

What are popular job titles related to Conference Coordinator jobs in Indiana?

For Conference Coordinator jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Conference Coordinator jobs in Indiana look for?

The top searched job categories for Conference Coordinator jobs in Indiana are:

What cities in Indiana are hiring for Conference Coordinator jobs?

Cities in Indiana with the most Conference Coordinator job openings:

Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 2% Hybrid, and 15% Remote job distribution, with an average salary of $47,172 per year, or $22.7 per hour.

Administrative Coordinator | Political Science

University of Notre Dame

Notre Dame, IN • On-site

$23/hr

Full-time

Posted 9 days ago

Key responsibilities

  • Serve as the primary receptionist and first point of contact for students, faculty, staff, and visitors.

  • Support office operations, faculty needs, academic programs, and departmental events to ensure smooth functioning.

  • Assist with event planning, coordination, and logistical support for departmental events and programs.

University Of Notre Dame rating

7.4

Company rating: 7.4 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

338th of 629 rated colleges and universities

Job description

Company Description
The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University's mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!
Job Description
The Department of Political Science is seeking a highly organized, collaborative, and detail-oriented Administrative Coordinator to support the daily operations of a vibrant academic unit. This role serves as a welcoming first point of contact for students, faculty, staff, and visitors and helps foster a responsive, service-oriented department.
Working closely with the Department Administrator, faculty leadership, and undergraduate and graduate program teams, the Administrative Coordinator supports office operations, faculty needs, academic programs, and departmental events, helping ensure the department runs smoothly and effectively.
Essential Duties & Responsibilities
Office & Department Operations
  • Serve as the primary receptionist and first point of contact, providing friendly, professional assistance in person, by phone, and via email
  • Manage correspondence, mail, shipping/receiving, records, and departmental files in accordance with University policies
  • Oversee office supply ordering, inventory, and distribution, including department materials and graduation items
  • Provide basic technology and AV support for meetings and classrooms (Zoom, PowerPoint, conference room setup)
  • Support department meetings with on-site assistance, sign-ins, and vote tallying
  • Maintain office key records and submit facilities and maintenance requests
  • Assist with special projects and departmental initiatives as needed

Event & Program Coordination
  • Plan and support departmental events such as receptions, tailgates, lectures, and student engagement activities
  • Coordinate the annual commencement ceremony in collaboration with undergraduate leadership, including logistics, communications, materials, and on-site support
  • Assist with undergraduate programming such as guest speakers, information sessions, and special events
  • Order awards, plaques, gifts, and materials for recognition and senior events
  • Support committee meetings, classroom visits, and program lectures

Faculty & Academic Support
  • Assist with faculty, visiting faculty, and postdoctoral paperwork, including immigration-related documentation
  • Support faculty searches by scheduling interviews and assisting with onboarding
  • Prepare and process expense reports, reimbursements, honoraria, and travel arrangements

Website & Communications
  • Maintain and update the department website with news, events, faculty profiles, and announcements
  • Serve as the primary contact for website inquiries and recommend content improvements
  • Draft and distribute departmental communications as needed

Undergraduate Program Support
  • Provide administrative support to undergraduate leadership and coordinators
  • Assist with internships, certificates, events, newsletters, and student communications
    Support budget tracking and payment processing for undergraduate programs

General Administrative Support
  • Provide flexible administrative assistance to department leadership, program directors, and coordinators across undergraduate and graduate programs

This is a 10-month position that works August through May, with June and July off.
Qualifications
  • 1-2 years of administrative experience
  • Excellent organizational and communication skills, with the ability to respond to multiple tasks and questions with frequent interruptions.
  • Self-motivated with the ability to take initiative, reprioritize tasks, and learn quickly.
  • Ability to maintain the confidentiality of student files and personnel issues.
  • Strong knowledge of grammar, punctuation, and spelling.
  • Ability to learn and negotiate new platforms quickly, in addition to experience with Word, Excel, and various web browsers.
  • Proactive, service-oriented attitude with the ability to work collaboratively with diverse groups of people.

Additional Information
Application Deadline Date: September 13, 2026
Hiring Pay Range: Up to $23/hour
Required Application Materials: A resume and cover letter are required to be considered for this position.
Schedule: This is a 10-month position that works August through May, with June and July off.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.

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