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Clinical Operations Assistant Jobs in Wisconsin (NOW HIRING)

Wisconsin

Clinical Operations Coordinator

Madison, WI · On-site

$60K/yr

... Clinical Operations Coordinator (COC). At the BerbeeWalsh Emergency Departments, we pride ourselves ... This position will assist faculty and department leadership in the successful performance of ...

Ascension

Office Operations Assistant

Franklin, WI · On-site

Streamline clinical operations through proactive scheduling and administrative support, allowing the medical team to remain focused on patient outcomes. What minimum qualifications you'll need ...

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Clinical Operations Assistant information

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How much do clinical operations assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for clinical operations assistant in Wisconsin is $20.42, according to ZipRecruiter salary data. Most workers in this role earn between $16.73 and $23.56 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a clinical operations assistant, and why are they important?

To thrive as a Clinical Operations Assistant, you need strong organizational skills, attention to detail, and familiarity with healthcare protocols, typically supported by a relevant associate’s or bachelor’s degree. Proficiency with clinical trial management systems (CTMS), electronic medical records (EMR), and Microsoft Office Suite is commonly required. Effective communication, multitasking, and problem-solving abilities help you excel when coordinating between clinical staff and patients. These skills ensure efficient clinical workflows, regulatory compliance, and smooth operations in a healthcare or research setting.

What is the difference between Clinical Operations Assistant vs Clinical Research Coordinator?

AspectClinical Operations AssistantClinical Research Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certificationBachelor's degree in health sciences or related field; often certified
Work EnvironmentSupportive clinical or administrative settings within healthcare or research institutionsDirect involvement in clinical trials, patient interactions, and data collection
Employer & IndustryHospitals, clinics, research organizationsPharmaceutical companies, research institutions, hospitals
Common Search & ComparisonOften compared for entry-level roles supporting clinical researchMore involved in trial management and patient coordination

The Clinical Operations Assistant typically provides administrative and logistical support within clinical settings, requiring less specialized education. In contrast, the Clinical Research Coordinator actively manages clinical trials and interacts directly with patients, often requiring a degree and certification. Both roles are essential in clinical research but differ in responsibilities and qualifications.

What are some common challenges faced by clinical operations assistants, and how can they be addressed?

Clinical Operations Assistants often navigate challenges such as managing multiple tasks simultaneously, ensuring accurate documentation, and maintaining effective communication with clinical staff. Staying organized and prioritizing tasks can help manage high workloads, while attention to detail is crucial for accuracy in patient records and scheduling. Building strong relationships with team members and being proactive in seeking clarification can also minimize miscommunication and improve workflow efficiency.

What is a clinical operations assistant?

Clinical Operations Assistants are healthcare professionals who provide administrative and operational support in clinical settings such as hospitals, clinics, or research organizations. Their duties often include scheduling appointments, managing patient records, assisting with workflow coordination, and ensuring compliance with healthcare regulations. They work closely with clinical staff to facilitate efficient operations and improve patient care. This role is essential for maintaining organization and supporting the clinical team in delivering quality healthcare services.

What are the most commonly searched types of Clinical Operations jobs in Wisconsin?

The most popular types of Clinical Operations jobs in Wisconsin are:

What are popular job titles related to Clinical Operations Assistant jobs in Wisconsin?

For Clinical Operations Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Clinical Operations Assistant jobs in Wisconsin look for?

The top searched job categories for Clinical Operations Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Clinical Operations Assistant jobs?

Cities in Wisconsin with the most Clinical Operations Assistant job openings:

Clinical Operations Assistant jobs near you
Infographic showing various Clinical Operations Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,473 per year, or $20.4 per hour.

Clinical Operations Manager

NORTHSHORE HEALTH CENTERS

Portage, IN

Full-time

Posted 17 days ago

Job description

Job Code /
Job Title

1822 
Clinical Operations Manager

Position Overview

FLSA Status

Salaried / Exempt  

Department

Clinical Operations 

Reports to

Director of Clinical Operations 

Management Position

Yes

OSHA Classification

Category 2

Last Reviewed and Updated

Position Details

Summary/Objective

The Clinical Operations Manager will manage the clinical support team members in their assigned region and collaborate with others in the leadership team to ensure full integration of clinical functions into the operations of the health center. They will oversee clinical performance, including development and implementation of protocols and standardization of workflow.  

Essential Functions

  • Foster a positive and supportive work environment 
  • Sets performance objective and goals for assigned clinical staff 
  • Conducts and reviews monthly chart audits with staff, and initiates corrections as needed 
  • Assists with staff training and development, in collaboration with the Clinical Education Team 
  • Ensuring clinical staff’s tasks are completed in a timely manner 
  • Initiating all corrective action and performance improvement plans for assigned clinical staff 
  • Reviewing staff competencies are completed timely 
  • Monitoring clinical staff processes and workflow issues 
  • Review and maintain clinical supply ordering and reviewing inventory and PAR levels 
  • Managing internal and external communication with clinical staff 
  • Enforcing chain of command with assigned staff 
  • Hiring staff and monitoring staffing needs/coverage 
  • Collaborating with the Quality team on performance metrics and gaps in care 
  • Management of all VFC ordering and data logger downloads for assigned health centers, in addition to VFC temperature excursions, returns, decrementing, and reconciliation 
  • Provides coverage for other regions, as needed for absences, included by not limited to providing clinical staff coverage 
  • Develop protocol and procedures to improve staff productivity and morale in collaboration with Risk Management team 
  • Train and review huddle processes with Practice Managers/new staff 
  • Monitor and manage assigned clinical staff schedules in Teams, including all time/attendance concerns 
  • Completes Quest billing trailers and failed lab reports to resolve patient lab billing issues 
  • Perform other necessary duties, as required by NorthShore, to maintain PCMH/HRSA compliance 

*These essential functions are a summary of the primary duties and responsibilities of the position and are not intended to be a comprehensive listing of all duties and responsibilities.  The position will include other duties as assigned and duties are subject to change at the management's discretion.

Competencies

  • Planning and strategic foresight
  • Responsible Decision Making and Problem Solving
  • Integrity and accountability
  • Innovation and creativity
  • Adaptive and flexible
  • Leadership, teamwork, and conflict resolution
  • Professionalism and work ethic
  • Empathy

Work Environment

Work is performed in an office environment. Involves frequent personal and telephone contact with patients, physicians, and other healthcare personnel. Work may be stressful at times. Interaction with others is constant and interruptive.

Travel

Travel outside of Northshore locations will be rare for this position

Required Role Qualifications

  • Minimum required education per state of Indiana/HRSA
  • Certified/Registered Medical Assistant, Licensed Practical Nurse, Advanced Practical Nurse or Registered

Nurse licensing

  • Minimum of 3 years of experience working within healthcare or a healthcare related setting
  • Valid certification in a healthcare related field, in lieu of an Associate's and/or Bachelor's degree

Preferred Role Qualifications

  • Three years of supervisory experience in an outpatient healthcare clinic.
  • Associate's Degree and/or Bachelor's Degree in Healthcare Administration or related field

Required Skills

  • Ability to analyze situations and solve problems at strategic and tactical levels
  • Excellent interpersonal and customer service skills
  • Ability to comprehend, interpret, and apply the appropriate sections of applicable laws, guidelines, regulations, ordinances, and policies
  • Ability to acquire a thorough understanding of the organization's hierarchy, jobs, qualifications, compensation practices, and the administrative practices related to those factors
  • Practiced at organization and planning
  • Employ Critical thinking and problem solving
  • Maintains composure and operates with emotional intelligence
  • Ethical reasoning and decision-making
  • Strong attention to detail
  • Receptive and responsive to feedback
  • Excellent verbal and written communication skills
  • Time management, prioritization, and sense of urgency
  • Proficient with Microsoft Office Suite or related software

Physical, Visual, and Audible Requirements

Physical Requirements

Activity

Occasionally (1 -33%)

Frequently (34-66%)

Continuously (67-100%)

  1. Sitting

x

  1. Walking

x

  1. Standing

x

  1. Bending

x

  1. Squatting/Crouching

x

  1. Climbing

x

  1. Kneeling

x

  1. Twisting/Turning

x

  1. Hand dexterity/Fine Motor Manipulation

x

  1. Lifting 0 - 50lbs

x

  1. Lifting 50+lbs

x

  1. Carrying 0 - 50lbs

x

  1. Carrying 50+lbs

x

  1. Pushing 0 - 300lbs

x

Visual & Audible Requirements - Employee mark an "x" for "YES" or "NO"

Activity

Yes

No

Can see without corrective eyewear

Can differentiate colors/see color differences clearly

Can hear without hearing assistance

  1. I acknowledge that I may be exposed to infectious and contagious diseases.
  2. I acknowledge that I may be in contact with patients under a wide variety of circumstances.
  3. I acknowledge that I can handle and respond to emergency or crisis situations per NorthShore Health Centers facility plans, protocols, and procedures.
  4. I acknowledge that I may occasionally be subject to irregular working hours.
  5. I acknowledge that I may be required to wear personal protective equipment (PPE) as necessary.

*Reasonable accommodationscan be made to enable people with disabilities to perform the essential functions of the job described.

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