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Bid Assistant Jobs (NOW HIRING)

City of Newton

Bid Coordinator

Newton, MA · On-site

The Bid Coordinator is responsible for all aspects of initiating an IFB/RFP/RFQ and seeing it ... When needed, answer departmental telephones and assist internal and external customers with ...

Posted today

National Food Group

Bid Coordinator

Novi, MI · Hybrid

$19.75 - $26.50/hr

Prepare and submit formal bid responses, ensuring compliance with all specifications and regulations. * Assist Purchasing and Sales teams with product recommendations based on bid requirements.

Innovative Air

Bid Coordinator

Eagle, ID

Provide bid lists and follow-up lists to Sales Manager weekly ... Update and maintain the target projects list * Assist the Sales Manager with tracking key ...

Verrex Corporation

Bid Estimator

Mountainside, NJ · On-site

$70 - $90/hr

Review consultant designs and identify opportunities for value engineering. * Assist with product substitutions and alternate solutions when required. Bid Management * Serve as the primary point of ...

Brady Services

Bid Coordinator

Greensboro, NC · On-site

$18.25 - $25/hr

Track bid deadlines and assist in ensuring project opportunities are addressed within required timeframes. * Support sales teams by providing project information, updates, and documentation ...

Brady Services

Bid Coordinator

Greensboro, NC

Track bid deadlines and assist in ensuring project opportunities are addressed within required timeframes. * Support sales teams by providing project information, updates, and documentation ...

Greenscape

Client Relations Manager

Durham, NC

Ensures that vendor invoice pricing is accurate and as bid * Assist in the development, implementation, and achievements of the company's annual budget * Assists in the development and implementation ...

McKee Utility

Bid Coordinator

Prague, OK · On-site

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

McKee Utility

Bid Coordinator

Dallas, TX

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

CEI Services

Bid Coordinator

Dallas, TX

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

McKee Utility

Bid Coordinator

Dallas, TX · On-site

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

CEI Services

Bid Coordinator

Prague, OK · On-site

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

McKee Utility

Bid Coordinator

Prague, OK · On-site

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

McKee Utility

Bid Coordinator

Prague, OK · On-site

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

McKee Utility

Bid Coordinator

Prague, OK

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

McKee Utility

Bid Coordinator

Prague, OK

Maintain accurate vendor, supplier, and subcontractor contact information. * Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation. * Help ensure bid packages are ...

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Bid Assistant information

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$6

$19

$33

How much do bid assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for bid assistant in the United States is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.39 per hour, depending on experience, location, and employer.

What is a bid assistant?

Bid Assistants are professionals who support the bidding process in organizations, especially in industries that rely on tenders or contracts, such as construction, engineering, or government procurement. Their main responsibilities include preparing and organizing bid documents, coordinating with stakeholders, ensuring compliance with requirements, and managing deadlines. Bid Assistants help streamline the bid submission process, making it more efficient and effective for companies aiming to win new business.

What are the key skills and qualifications needed to thrive as a bid assistant?

To thrive as a Bid Assistant, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with bid management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and teamwork abilities help distinguish top performers in this role. These skills ensure that bid submissions are accurate, compliant, and delivered on time, which is critical for securing new business opportunities.

What are some typical challenges a bid assistant faces when coordinating documentation for multiple proposals simultaneously?

Bid Assistants often manage tight deadlines and multiple proposals at once, which requires strong organizational and time-management skills. A common challenge is ensuring all documentation is accurate, complete, and submitted on time, especially when collaborating with various departments such as sales, legal, and finance. Clear communication and attention to detail are essential, as even minor errors or delays can impact the success of a bid. Building effective systems for tracking progress and maintaining checklists can help manage workload and minimize the risk of oversight.

What cities are hiring for Bid Assistant jobs?

Cities with the most Bid Assistant job openings:

What are the most commonly searched types of Bid jobs?

The most popular types of Bid jobs are:

What states have the most Bid Assistant jobs?

States with the most job openings for Bid Assistant jobs include:

Bid Assistant jobs near you
Infographic showing various Bid Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,672 per year, or $19.6 per hour.

Bid Coordinator

Innovative Air

Meridian, ID

Full-time

Re-posted 5 days ago

Job description

Innovative Air delivers HVAC solutions backed by technical expertise and strong manufacturer partnerships. With eight offices across Idaho, we help clients design and implement the best systems for their space—backed by hands-on support and industry know-how.

At Innovative Air, people come first. We invest in our team's growth and success, creating a place where your work matters and your career can take off. If you're ready to be part of something dynamic and meaningful, we're excited you're here.

The Bid Coordinator evaluates potential opportunities and distributes to applicable salespeople for further evaluation and coordination. The Bid Coordinator manages all aspects of the project bidding process in coordination with the Sales Manager and Sales Team.

Job responsibilities include (but are not limited to) the following:

  • Review bid invites and opportunities in online plan centers daily
  • Identify likely projects to bid on based on company strengths and criteria
  • Publish and coordinate a bid list with our contractor customers weekly
  • Download, organize, and compile necessary plans and specifications
  • Manage the project bid list and disseminate information to the appropriate account manager
  • Add opportunities to database and download documents as requested
  • Provide bid lists and follow-up lists to Sales Manager weekly
  • Update and maintain the target projects list
  • Assist the Sales Manager with tracking key Innovative Air metrics around achieving the basis of design and minimizing product substitution requests with consulting engineer account
  • Own the substitution request process to ensure Innovative Air product approvals
  • Respond to customer bid queries (confirm whether Innovative Air is bidding or not)
  • Assist with scope development and product take-offs as requested by the Sales Team
  • Assist the sales team with bid-day communication of scopes, proposals, and pricing
  • Communicates with customers and their representatives, including building owners, mechanical contractors and field support staff

Education & Experience Requirements:

  • Associate's Degree with a minimum of two (2) years of related experience, or an equivalent combination of education and experience.
  • Proficiency in Microsoft Office and Adobe Acrobat required.
  • Familiarity with HVAC systems and temperature control equipment preferred; experience with review and understanding of construction drawings preferred.
  • Past experience as a construction project estimator for a mechanical or sheet metal contractor is desired.
  • Must have exceptional written and verbal communications skills.
  • Must demonstrate the ability and willingness to communicate in a clear, concise, and diplomatic manner.
  • Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical in a culture valuing honesty, integrity, dedication, resourcefulness, independence, and taking ownership.
  • Must have ability to develop and maintain customer and stakeholder relationships based on trust

Employment practices will not be influenced or affected by an applicant's or employee's race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status.  Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate's qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

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