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Assistant To Chairman Jobs (NOW HIRING)

GVW Group, LLC

Associate To The Chairman

Miami, FL

Associate to the Chairman -- GVW Group (On‑Site, Miami, FL) GVW Group is a privately held ... This is not an assistant's role. It's not a typical strategy role. It's a force‑multiplier role ...

GVW Group, LLC

Associate To The Chairman

Miami, FL

Description Associate to the Chairman -- GVW Group (On‑Site, Miami, FL) GVW Group is a privately ... This is not an assistant's role. It's not a typical strategy role. It's a force‑multiplier role ...

GVW Group, LLC

Associate To The Chairman

Miami, FL

Associate to the Chairman -- GVW Group (On‑Site, Miami, FL) GVW Group is a privately held ... This is not an assistant's role. It's not a typical strategy role. It's a force‑multiplier role ...

GVW Group, LLC

Associate To The Chairman

Miami, FL · On-site

This is not an assistant's role. It's not a typical strategy role. It's a force-multiplier role for ... logistics, or B2B exposure is a plus. * MBA preferred. Core Traits * Loyal - the Chairman ...

GVW Group, LLC

Associate To The Chairman

Miami, FL · On-site

Associate to the Chairman - GVW Group (OnSite, Miami, FL) GVW Group is a privately held industrial ... This is not an assistant's role. It's not a typical strategy role. It's a forcemultiplier role for ...

Moapa Band of Paiutes

Council Assistant

Moapa, NV

Performs complex duties as a confidential assistant to the Tribal Chairperson. * Compose correspondence independently on a variety of matters, compile and type various letters, reports, and other ...

Moapa Band of Paiutes

Council Assistant

NV · On-site

Performs complex duties as a confidential assistant to the Tribal Chairperson. * Compose correspondence independently on a variety of matters, compile and type various letters, reports, and other ...

Moapa Band of Paiutes

Council Assistant

Moapa, NV · On-site

Performs complex duties as a confidential assistant to the Tribal Chairperson. * Compose correspondence independently on a variety of matters, compile and type various letters, reports, and other ...

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Assistant To Chairman information

What does an assistant to chairman do?

An Assistant to Chairman provides high-level administrative and organizational support to the chairman of a company or organization. Their responsibilities often include managing schedules, coordinating meetings, handling correspondence, preparing reports and presentations, and sometimes representing the chairman in meetings or communications. They act as a key point of contact between the chairman and other executives, staff, or external stakeholders. This role requires discretion, excellent communication skills, and the ability to handle sensitive information efficiently.

What are the key skills and qualifications needed to thrive as an assistant to chairman, and why are they important?

To thrive as an Assistant to Chairman, you need strong organizational abilities, discretion, and experience in executive support, often complemented by a relevant degree or administrative certifications. Proficiency in office software (such as Microsoft Office Suite), calendar management tools, and sometimes CRM systems is typically required. Exceptional communication, problem-solving, and interpersonal skills help a candidate stand out in this highly visible role. These competencies are crucial for ensuring smooth operations, effective time management, and maintaining the chairman’s productivity and professional relationships.

What are some of the main challenges faced by an assistant to chairman, and how can they be managed effectively?

One of the main challenges in the Assistant to Chairman role is balancing a diverse range of high-priority tasks while maintaining confidentiality and professionalism. This position often requires managing complex schedules, preparing sensitive documents, and acting as a gatekeeper for the Chairman, all under tight deadlines. Strong organizational skills, adaptability, and clear communication are essential to effectively handle sudden changes or urgent requests. Building trust and understanding the Chairman's preferences will also help you anticipate needs and proactively resolve issues.

What is the difference between Assistant To Chairman vs Executive Assistant?

AspectAssistant To ChairmanExecutive Assistant
Primary RoleSupports the Chairman with strategic and high-level administrative tasksSupports executives or senior managers with administrative duties
Work EnvironmentCorporate boardrooms, executive officesOffice settings across various industries
Required CredentialsTypically a bachelor's degree; experience in corporate administrationOften a high school diploma or associate degree; administrative experience
Industry UsageCommon in large corporations, boards, and high-level organizationsWidespread across industries supporting various executives

The main difference between an Assistant To Chairman and an Executive Assistant lies in their focus and scope. An Assistant To Chairman primarily supports the Chairman with strategic and high-level tasks, often in corporate or board settings. An Executive Assistant generally provides administrative support to a broader range of executives or managers. Both roles require strong organizational skills, but the Assistant To Chairman role is more specialized towards supporting top-tier leadership in high-level decision-making.

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Assistant To Chairman jobs near you
Infographic showing various Assistant To Chairman job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

EA to Chairman-Growth into CoS-Private Family Office

The Windfall

New York, NY • On-site

$175/hr

Full-time

Retirement

Re-posted 13 days ago

Job description

 The Windfall is partnering with a Private Family Office located in Midtown Manhattan, who is seeking to hire an Executive Assistant to support the Chairman. This boutique office, the Executive & Family require a highly skilled and experienced candidate to manage the office, the day to day of their lives, manage the homes and help with The Board and clients. This is a great opportunity for an experienced Executive Assistant to find their next home supporting an UHNWI and family with COS track in mind! The ideal candidate is someone who is keen to learn from the current COS, take in the true understanding of the responsibilities over time and execute flawlessly. The successful candidate will be highly organized, proficient in managing staff, have extreme attention to detail, capable of learning new technologies, be extremely discreet, confidential and will be excited about joining a small family office! This is working in the office Monday-Fridays, daily hours are 9:00am-5:30pm and with the availability to be accessible outside of normal business hours.
RESPONSIBILITIES:
Personal Support & Scheduling
Manage calendars, appointments, and personal schedules across multiple residences
Coordinate appointments, service providers, and personal errands as needed
Draft and manage personal correspondence (email, invitations thank you notes, etc.)
Travel & Logistics
Plan and coordinate travel for the principal and family (commercial/private aviation as applicable)
Arrange ground transportation, hotel/home readiness, dining reservations, and itinerary details
Maintain traveler profiles, preferences, memberships, and key documents (passport/ID, TSA/Global Entry, etc.)
Manage changes, cancellations, and last minute needs
Multi-Home & Household Coordination
Serve as liaison between the family and property staff/house managers across residences
Support grandparents and their caregivers as needed
Schedule and oversee home maintenance, repair, and seasonal readiness (open/close homes; hurricane/winter prep)
Maintain home inventories (supplies, pantry basics, linens, furnishings) and coordinate replenishment
Support household staffing logistics (coverage planning, onboarding coordination, time-off coverage)
Family Office Administration
Coordinate with advisors (accounting, tax, legal, insurance) and track deadlines
File and track medical insurance claims
Organize and maintain digital/physical files: contracts, insurance policies, property documents, warranties, receipts, etc.
Support bill pay workflow; collect invoices, confirm approvals, submit to finance/bookkeeper or execute payment
Projects, Events & Special Requests
Coordinate family events, celebrations, guests, and holiday logistics
Support philanthropic commitments and related logistics (RSVPs, tickets, acknowledgements)
Manage special projects (moves, renovations, staffing transitions, new vendor onboarding, system setup)
Create simple systems and checklists to keep operations consistent across homes
Communication & Confidentiality
Handle sensitive and private information with the highest discretion
Communicate clearly and respectfully with family members, staff members and friends
Escalate issues appropriately and propose solutions
REQUIREMENTS:
Bachelor's degree from an accredited institution
10+ years experience supporting a private individual/family, senior Executive, or family office in a high-touch environment
Excellent oral and written communication skills
Extremely strong organizational skills
Proficiency in PC & MS Suite
Experience coordinating multiple residences and vendors (house managers, maintenance teams, service providers)
Strong work ethic and high integrity
Flexibility for evenings/weekends assistance
Ability to manage both big picture planning and day today details
Impeccable attention to detail
Proactive, Reliable, Resourceful
Ability to prioritize multiple tasks
PACKAGE:
$175-200K Base Salary
Discretionary Bonus
100% covered benefits
401k match

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