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Assistant Notary Public Jobs (NOW HIRING)

Ascendo

Notary Public

Chattanooga, TN · On-site

$56K - $66K/yr

Track documentation and ensure timely processing * Assist with backlog reduction and document ... Active Notary Public certification * Strong knowledge of HIPAA regulations and healthcare privacy ...

Mt. Diablo Trust

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Legal Document Assistant - Notary

Roseville, CA · On-site

$25 - $30/hr

Legal Document Asst - Living Trusts / Property Transfers / Business Filings (Roseville ... Notary Public. Qualifications: * Proofread and help clients prepare documents for recording.

TriSource Staffing Solutions

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Field Agent Assistant (Notary required)

Brevard, FL · On-site

$18 - $20/hr

Field Agent Assistant (Right of Way) Temporary Contract - 8 weeks anticipated Full-Time | Local ... State Notary Public certification (or ability to obtain within 6 months) * Spanish bilingual ...

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How much do assistant notary public jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for assistant notary public in the United States is $24.62, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What is an assistant notary public?

Assistant Notary Publics are individuals who support the functions of a Notary Public, often helping with administrative tasks, document preparation, and client coordination. While they do not have the authority to perform notarial acts themselves, they play a crucial role in ensuring that the notary process runs smoothly and efficiently. Their responsibilities may include verifying identification, managing appointments, and maintaining records. Typically, an Assistant Notary Public works under the supervision of a commissioned Notary Public and must adhere to strict ethical and legal standards.

What are the key skills and qualifications needed to thrive as an assistant notary public?

To thrive as an Assistant Notary Public, you need a strong understanding of legal documentation, attention to detail, and familiarity with state notary regulations, often supported by a notary commission or relevant certification. Proficiency with document management systems and electronic notarization platforms is commonly required. Excellent organizational skills, discretion, and strong interpersonal communication help in building trust with clients and managing sensitive information. These abilities are crucial to ensure the accuracy, legality, and integrity of notarized documents.

What are some common challenges faced by an assistant notary public, and how can they be managed effectively?

Assistant Notary Publics often encounter challenges such as ensuring all documentation complies with legal requirements and managing a high volume of requests under tight deadlines. Attention to detail is crucial, as even minor errors can invalidate documents or cause delays. To manage these challenges effectively, it is important to stay organized, keep up-to-date with notary laws and procedures, and communicate clearly with both clients and supervising notaries. Many assistant notaries also benefit from ongoing training and using checklists to minimize mistakes.

What is the difference between Assistant Notary Public vs Notary Public?

AspectAssistant Notary PublicNotary Public
CredentialsMay require specific state certification or trainingMust be commissioned by the state, passing exams and background checks
Work EnvironmentSupports Notary Public, often in offices or legal settingsPerforms notarizations independently in various locations
Employer & IndustryLegal, real estate, financial sectorsLegal, real estate, banking, government
Search & ComparisonOften searched together due to similar dutiesPrimary notarization authority

While Assistant Notary Publics assist notarizations under supervision, Notary Publics hold the authority to perform notarizations independently. Both roles are essential in legal and financial transactions, but the Notary Public has the official commission and broader responsibilities.

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Assistant Notary Public jobs near you
Infographic showing various Assistant Notary Public job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $51,220 per year, or $24.6 per hour.

Notary Public

Chattanooga, TN • On-site

Ascendo
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Ascendoexternal

$56K - $66K/yr

Other

Posted 15 days ago

Job description

We are seeking a Medical Records & Documentation Specialist to manage healthcare documentation, process records requests, and support compliance-related administrative functions. This position is fully remote; however, candidates must reside in the Chattanooga, Tennessee area due to occasional in-person responsibilities based on business needs.
The ideal candidate has hands-on medical records experience, strong knowledge of HIPAA requirements, proficiency with Electronic Medical Record (EMR) systems, and an active notary certification.
Key Responsibilities

  • Prepare, print, and organize forms, records, and supporting documentation
  • Process certifications, records requests, and related paperwork
  • Sign and notarize required documents
  • Maintain accurate and organized medical records documentation
  • Track documentation and ensure timely processing
  • Assist with backlog reduction and document-processing projects
  • Coordinate and monitor necessary office supplies and materials
  • Safeguard confidential information and maintain HIPAA compliance
  • Follow established privacy, documentation, and administrative procedures
Required Qualifications
  • 2+ years of medical records experience
  • Active Notary Public certification
  • Strong knowledge of HIPAA regulations and healthcare privacy requirements
  • Experience working with Electronic Medical Record (EMR) systems
  • Strong organizational skills and attention to detail
  • Ability to independently manage a high volume of records and administrative tasks
  • Must reside in the Chattanooga, TN area
  • Ability to accommodate occasional in-person responsibilities as needed

Location: Remote - Must Reside in Chattanooga, TN Area
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Daniela Gomez
Ascendo Resources logo

About Ascendo Resources

Sourced by ZipRecruiter

Ascendo Resources is a highly recognized and specialized staffing and consulting firm based in Fort Lauderdale, FL, US. Operating within the industry of professional services, the firm specializes in placing accounting, finance, compliance, HR, banking, IT & administrative professionals in the best workplaces. Ascendo Resources was established in the year 2006 and has since expanded its reach across multiple states, showcasing its exceptional commitment to connecting job seekers with job opportunities.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Coral Gables, FL, US

Year founded

2008

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