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Assistant Notary Public Jobs (NOW HIRING)

Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

$62K - $93K/yr

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

$62K - $93K/yr

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

Efting & Godfrey LLP

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Legal Assistant

Sunnyvale, CA · On-site

A current California Notary Public commission is required for this role. Responsibilities * Coordinate calendars and assist with scheduling appointments * Notarize documents * Record deeds and real ...

Edge Settlement Associates

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BILINGUAL Notary Closer

Allentown, PA · On-site

$125/hr

Maintain organized electronic and physical transaction files. * Assist with front-office ... Active Notary Public commission or ability to obtain promptly upon hire. * Minimum of 2 years of ...

Edge Settlement Associates

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Permanent Notary Closer

Wyomissing, PA · On-site

$50K - $80K/yr

Maintain organized electronic and physical transaction files. * Assist with front-office ... Active Notary Public commission or ability to obtain promptly upon hire. * Minimum of 2 years of ...

PenFed Credit Union

Overview PenFed is hiring an Assistant Financial Center Manager to work onsite at our St. Thomas ... If Notary Public, will be responsible for providing members Notary Services while adhering to all ...

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Assistant Notary Public information

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How much do assistant notary public jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for assistant notary public in the United States is $24.62, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $26.20 per hour, depending on experience, location, and employer.

What are Assistant Notary Publics?

Assistant Notary Publics are individuals who support the functions of a Notary Public, often helping with administrative tasks, document preparation, and client coordination. While they do not have the authority to perform notarial acts themselves, they play a crucial role in ensuring that the notary process runs smoothly and efficiently. Their responsibilities may include verifying identification, managing appointments, and maintaining records. Typically, an Assistant Notary Public works under the supervision of a commissioned Notary Public and must adhere to strict ethical and legal standards.

What are some common challenges faced by an Assistant Notary Public, and how can they be managed effectively?

Assistant Notary Publics often encounter challenges such as ensuring all documentation complies with legal requirements and managing a high volume of requests under tight deadlines. Attention to detail is crucial, as even minor errors can invalidate documents or cause delays. To manage these challenges effectively, it is important to stay organized, keep up-to-date with notary laws and procedures, and communicate clearly with both clients and supervising notaries. Many assistant notaries also benefit from ongoing training and using checklists to minimize mistakes.

What are the key skills and qualifications needed to thrive as an Assistant Notary Public, and why are they important?

To thrive as an Assistant Notary Public, you need a strong understanding of legal documentation, attention to detail, and familiarity with state notary regulations, often supported by a notary commission or relevant certification. Proficiency with document management systems and electronic notarization platforms is commonly required. Excellent organizational skills, discretion, and strong interpersonal communication help in building trust with clients and managing sensitive information. These abilities are crucial to ensure the accuracy, legality, and integrity of notarized documents.

What is the difference between Assistant Notary Public vs Notary Public?

AspectAssistant Notary PublicNotary Public
CredentialsMay require specific state certification or trainingMust be commissioned by the state, passing exams and background checks
Work EnvironmentSupports Notary Public, often in offices or legal settingsPerforms notarizations independently in various locations
Employer & IndustryLegal, real estate, financial sectorsLegal, real estate, banking, government
Search & ComparisonOften searched together due to similar dutiesPrimary notarization authority

While Assistant Notary Publics assist notarizations under supervision, Notary Publics hold the authority to perform notarizations independently. Both roles are essential in legal and financial transactions, but the Notary Public has the official commission and broader responsibilities.

More about Assistant Notary Public jobs
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What states have the most Assistant Notary Public jobs? States with the most job openings for Assistant Notary Public jobs include:
What job categories do people searching Assistant Notary Public jobs look for? The top searched job categories for Assistant Notary Public jobs are:
Assistant Notary Public jobs near you
Legal Office Assistant

Legal Office Assistant

Stillman Law Office

Wethersfield, CT • On-site

$17 - $20/hr

Full-time

Medical, Dental, PTO

Posted 18 days ago

Job description

Position: Legal Office Assistant (Preferred Notary Public)
Location: Connecticut Office
Job Type: Full-Time or Part-Time
About Us:
Stillman Law Office, a multi-state law firm focused on collections and legal support services, is seeking a reliable and detail-oriented Legal Office Assistant to join our Connecticut team. In this role, you will provide administrative support to attorneys and legal professionals, draft, proofread, and format legal documents and correspondence, and file and organize case files, court documents, and confidential records. You will also answer incoming calls, schedule appointments, manage calendars, communicate professionally with courts, clients, and third-party vendors, coordinate courier services, maintain office supplies, and notarize documents as needed if certified. If you are organized, professional, and interested in the legal field, we encourage you to apply.
The ideal candidate is dependable, proactive, and maintains a strong sense of confidentiality while demonstrating excellent organizational and time management skills. You should be able to manage multiple priorities in a fast-paced legal environment. A high school diploma or equivalent is required, with an associate degree or paralegal certificate considered a plus. Candidates with 1-2 years of experience in a legal or professional office setting, familiarity with legal terminology and document formats, and proficiency in Microsoft Office or legal case management software are preferred. A Notary Public commission in Connecticut is strongly preferred. We offer health and dental insurance for eligible employees, along with paid time off and holidays.
What You'll Do:
  • Provide administrative support to attorneys and legal professionals
  • Draft, proofread, and format legal documents and correspondence
  • File and organize case files, court documents, and confidential records
  • Answer incoming calls, schedule appointments, and manage calendars
  • Communicate professionally with courts, clients, and third-party vendors
  • Coordinate courier services and maintain office supplies
  • Notarize documents as needed (if certified)

Who You Are:
  • Dependable and proactive with a strong sense of confidentiality
  • Detail-oriented with excellent organizational and time management skills
  • Able to handle multiple priorities in a fast-paced legal environment

Key Qualifications:
  • High school diploma or equivalent required; associate degree or paralegal certificate is a plus
  • 1-2 years of experience in a legal or professional office setting preferred
  • Familiarity with legal terminology and document formats is a plus
  • Proficient in Microsoft Office and/or legal case management software
  • Notary Public commission in Connecticut strongly preferred

What We Offer:
  • Health and dental insurance (for eligible employees)
  • Paid time off and holidays

Apply