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Vibrant LLC

Administrative Assistant 2

Des Moines, IA · On-site

$18 - $20/hr

Description Administrative Assistant 2: Are you organized, detail-oriented, and passionate about helping others? Join our team as an Administrative Assistant and play a vital role in supporting ...

Foot and Ankle Specialists

Medical Assistant 2

Newark, DE · On-site

$17.25 - $22.25/hr

The Medical Assistant 2 supports physicians with hands-on patient care and provides front desk support such as scheduling, check-in, and patient communication. You'll use both your clinical skills ...

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Assistant Ii information

What is an Assistant II?

Assistant II positions are typically administrative or clerical support roles found in a variety of organizations, such as schools, government agencies, or private companies. They usually involve more responsibility and experience than entry-level assistant roles, including tasks like scheduling, data entry, record keeping, and providing support to senior staff. Depending on the organization, an Assistant II may also handle customer inquiries, prepare documents, and help coordinate projects. These positions require strong organizational skills, attention to detail, and proficiency with office software. The role can be a stepping stone to higher-level administrative or specialist positions.

What are the key skills and qualifications needed to thrive as an Assistant II?

To thrive as an Assistant II, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent experience. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is often required. Excellent communication, time management, and problem-solving skills help an Assistant II support teams and handle multiple tasks efficiently. These capabilities ensure smooth office operations and allow the assistant to effectively contribute to organizational productivity.

How does an Assistant II typically manage multiple priorities and deadlines in a fast-paced office environment?

As an Assistant II, managing multiple priorities is a key aspect of the role. You’ll often support several team members or departments simultaneously, requiring strong organizational and time management skills. Effective Assistants II use tools like shared calendars, task lists, and project management software to track tasks and deadlines, and they regularly communicate with supervisors to clarify priorities. Proactive planning and adaptability are crucial, as shifting demands and urgent requests are common in this position.

What is the difference between Assistant II vs Administrative Assistant?

AspectAssistant IIAdministrative Assistant
Required CredentialsHigh school diploma; some roles may require certificationsHigh school diploma; often no formal certifications needed
Work EnvironmentOffice settings, healthcare, education, or corporateOffice environments across various industries
Employer & Industry UsageCommon in healthcare, government, and corporate sectorsWidely used across industries for clerical support
Common Search & ComparisonOften compared for entry-level administrative rolesStandard administrative support position

Assistant II roles typically involve more specialized tasks or technical support compared to Administrative Assistants, who focus on general clerical duties. The Assistant II may require additional certifications or experience, especially in specific industries like healthcare or government. Both roles are vital in office settings, but Assistant II positions often have a higher level of responsibility or technical skill requirements.

What cities are hiring for Assistant Ii jobs?

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What are the most commonly searched types of Ii jobs?

The most popular types of Ii jobs are:

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Assistant Ii jobs near you

Administrative Assistant 2

GovernmentJobs.com

Douglas, AK • On-site

Other

This job post has expired 3 days ago. Applications are no longer accepted.

Job description

Administrative Assistant 2

The Alaska Department of Fish and Game, Division of Commercial Fisheries is recruiting for an Administrative Assistant 2 located in Douglas, Alaska!

What You Will Be Doing:

The Administrative Assistant 2 is responsible for the day-to-day administrative duties within the Southeast Region in Douglas, supporting throughout Southeast Alaska. It provides administrative support in personnel, payroll, recruitment, procurement, and adapting internal processes to meet the division's needs. There are no average days - you must be able to adapt to shifting priorities quickly, manage constant interruptions, adapt to frequent change in policy and procedures, and collaborate with other administrative staff to ensure necessary tasks are completed.

Our Mission, Values and Culture:

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

Benefits of Joining Our Team:

The Southeast Administrative Section is a highly effective team of professionals who strive to produce quality work, allowing the division to accomplish its important mission. This position offers great learning opportunities, varied and interesting work, and a fun and innovative team.

You can expect a 37.5 hour work week, 13 paid holidays and personal leave accrual. The general office hours are 8:00am to 4:30pm, but there is flexibility in establishing your regular hours around core business hours.

The Working Environment You Can Expect:

This position is located at 802 3rd Street in Douglas, Alaska, in the Douglas Island Building, surrounded by beautiful channel views, nearby walking trails, and Savikko Park. The work environment consists of a bright, open office with large windows and individual cubicles.

Who We Are Looking For:

Please detail your experience in your application packet for the below competencies/knowledge, skills, and abilities:

  • Skill in using computer software programs to maintain staff information such as word processing, spreadsheet creation and maintenance, as well as the ability to learn state and department proprietary computer systems.
  • Ability to comprehend, interpret, apply, and explain policies and procedures, bargaining contracts, rules, and instructions.
  • Able to establish and maintain cooperative working relationships with staff and communicate effectively verbally and in writing.
  • Ability to remain organized with projects, email management, and trackers; thorough when performing work and display high level of effort and commitment towards performing work.
  • Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

Minimum Qualifications:

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience.

Special Note: A valid driver's license is required.

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