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Assistant Ii Jobs (NOW HIRING)

Hawk Group

Administrative Assistant 2

Spring, TX · On-site

$34/hr

Administrative Assistant - II Our Vision: RigUp is where the best workers power the world's most successful projects. We are united by a common mission: to deliver services and technology that ...

StateJobsNY

Administrative Assistant 2

Latham, NY · On-site

$59K/yr

Duties Description The Administrative Assistant 2 provides staff assistance to the Executive Officer of the New York Naval Militia in the administration of a 2,500-member force. Incumbents are ...

UCLA Health

Administrative Assistant 2

Los Angeles, CA · On-site

$26.42 - $37.49/hr

... Assistant 2 to support our busy, patient-centered practice. The successful candidate will serve as a key liaison between patients, providers, and clinical staff, managing appointment scheduling ...

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Assistant Ii information

What is the difference between Assistant II vs Administrative Assistant?

AspectAssistant IIAdministrative Assistant
Required CredentialsHigh school diploma; some roles may require certificationsHigh school diploma; often no formal certifications needed
Work EnvironmentOffice settings, healthcare, education, or corporateOffice environments across various industries
Employer & Industry UsageCommon in healthcare, government, and corporate sectorsWidely used across industries for clerical support
Common Search & ComparisonOften compared for entry-level administrative rolesStandard administrative support position

Assistant II roles typically involve more specialized tasks or technical support compared to Administrative Assistants, who focus on general clerical duties. The Assistant II may require additional certifications or experience, especially in specific industries like healthcare or government. Both roles are vital in office settings, but Assistant II positions often have a higher level of responsibility or technical skill requirements.

How does an Assistant II typically manage multiple priorities and deadlines in a fast-paced office environment?

As an Assistant II, managing multiple priorities is a key aspect of the role. You’ll often support several team members or departments simultaneously, requiring strong organizational and time management skills. Effective Assistants II use tools like shared calendars, task lists, and project management software to track tasks and deadlines, and they regularly communicate with supervisors to clarify priorities. Proactive planning and adaptability are crucial, as shifting demands and urgent requests are common in this position.

What are the key skills and qualifications needed to thrive as an Assistant II, and why are they important?

To thrive as an Assistant II, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent experience. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic bookkeeping tools is often required. Excellent communication, time management, and problem-solving skills help an Assistant II support teams and handle multiple tasks efficiently. These capabilities ensure smooth office operations and allow the assistant to effectively contribute to organizational productivity.

What are Assistant II positions?

Assistant II positions are typically administrative or clerical support roles found in a variety of organizations, such as schools, government agencies, or private companies. They usually involve more responsibility and experience than entry-level assistant roles, including tasks like scheduling, data entry, record keeping, and providing support to senior staff. Depending on the organization, an Assistant II may also handle customer inquiries, prepare documents, and help coordinate projects. These positions require strong organizational skills, attention to detail, and proficiency with office software. The role can be a stepping stone to higher-level administrative or specialist positions.
What cities are hiring for Assistant Ii jobs? Cities with the most Assistant Ii job openings:
What are the most commonly searched types of Ii jobs? The most popular types of Ii jobs are:
What states have the most Assistant Ii jobs? States with the most job openings for Assistant Ii jobs include:
Assistant Ii jobs near you

Administrative Assistant 2

Hawk Group

Spring, TX • On-site

$34/hr

Full-time

Re-posted 8 days ago

Job description

Job Title: Administrative Assistant - II
Our Vision: RigUp is where the best workers power the world's most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.
Job Description
The Administrative Assistant II provides advanced administrative and clerical support to departments or individuals. This role handles a wide range of administrative tasks, supports daily operations, and assists with special projects requiring information gathering, reporting, and analysis. The position requires strong organizational and communication skills, the ability to multitask, and the capability to handle confidential and sensitive information. This role may also support or mentor other administrative staff and assist with coordinating administrative projects.
Responsibilities
  • Provide comprehensive administrative support, including typing, filing, record keeping, and document preparation.
  • Manage calendars, schedule meetings, and coordinate conferences and appointments.
  • Answer and direct phone calls and respond to routine inquiries.
  • Coordinate meetings, prepare agendas, take notes, and distribute materials as needed.
  • Maintain and organize electronic and physical records.
  • Order office supplies and manage inventory as required.
  • Sort, distribute, and manage incoming and outgoing mail.
  • Support special administrative projects involving data collection, compilation, reporting, and basic analysis.
  • Handle confidential and sensitive information with discretion.
  • Assist with training, mentoring, and supporting other administrative staff as needed.
  • Identify administrative issues or inefficiencies and escalate or assist with resolution.
  • Provide customer service support to internal and external stakeholders.

Skills and Qualifications
  • Oil and gas experience required
  • Associates Degree required
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Experience using email and scheduling systems.
  • Strong organizational, coordination, and time management skills.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Strong attention to detail and problem-solving abilities.
  • Customer service experience.
  • Ability to work independently with moderate supervision.
  • Experience handling confidential and sensitive information.
  • Prior administrative or office support experience preferred.

Job Details:
Pay: Up to $34/per hour
Schedule: Monday-Friday, 9am-3pm, Hybrid Schedule
Location: Spring, TX,
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