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Assistant Hoa Management Jobs (NOW HIRING)

Castle Group

Administrative Assistant - HOA

Boca Raton, FL · On-site

$17 - $22.75/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Boca Raton, FL

$17 - $22.75/hr

Assists the manager with updating the website as needed. * Maintains homeowner roster, database, mail instructions, and homeowner files. * Assists in reviewing leases, if applicable, and processing ...

Castle Group

Administrative Assistant - HOA

Miami, FL

$17.25 - $23.25/hr

Administrative Assistant The Administrative Assistant provides a wide variety of administrative ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Estero, FL

$16.50 - $22.25/hr

The Administrative Assistant provides a wide variety of administrative support services for the ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Miami, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Winter Garden, FL · On-site

$16 - $21.50/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Estero, FL · On-site

$16.50 - $22.25/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Boca Raton, FL

$17 - $23/hr

Administrative Assistant The Administrative Assistant provides a wide variety of administrative ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

RS Fincher

HOA Manager

Apex, NC

$57K - $60K/yr

... board Assist Board with understanding Articles of Inc., Covenants, and By-Laws and recommend ... per the management contract. Insurance Solicits, procure and maintain insurance coverage as ...

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Assistant Hoa Management information

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$29K

$48.4K

$69.5K

How much do assistant hoa management jobs pay per year?

As of Jun 10, 2026, the average yearly pay for assistant hoa management in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by an Assistant HOA Manager and how can they be addressed?

Assistant HOA Managers often encounter challenges such as balancing the needs of homeowners with the policies set by the board, managing multiple projects simultaneously, and ensuring timely communication among residents, vendors, and board members. Staying organized and prioritizing tasks are key to addressing these challenges. Building strong relationships with both homeowners and the board, as well as leveraging property management software, can greatly improve workflow and help resolve issues efficiently.

What are Assistant HOA Managers?

Assistant HOA Managers are professionals who support the management and administration of Homeowners Associations (HOAs). They work closely with HOA managers to handle day-to-day operations, such as coordinating maintenance, communicating with residents, preparing documents, and assisting with financial management. Their role is crucial in ensuring that the HOA runs smoothly and that residents' needs are addressed promptly. Assistant HOA Managers may also help organize meetings, enforce community rules, and manage vendor relationships.

What is the difference between Assistant Hoa Management vs Property Manager?

AspectAssistant Hoa ManagementProperty Manager
CredentialsMay require certification in HOA management or related fieldsOften requires real estate license or property management certification
Work EnvironmentPrimarily works within HOA offices, community associations, or administrative settingsWorks across multiple properties, including residential, commercial, or industrial sites
Employer & IndustryHOA boards, community associations, residential complexesProperty management firms, real estate companies, commercial landlords

Assistant Hoa Management roles focus on supporting HOA operations, handling administrative tasks, and assisting with community issues. Property Managers oversee entire properties, coordinate maintenance, lease agreements, and tenant relations. While both roles require knowledge of property regulations, Assistant Hoa Management positions are more community-focused, whereas Property Managers handle broader property oversight.

What are the key skills and qualifications needed to thrive as an Assistant HOA Manager, and why are they important?

To thrive as an Assistant HOA Manager, you need strong organizational skills, knowledge of property management practices, and familiarity with HOA regulations, often supported by a relevant associate's or bachelor's degree. Competence with property management software, budgeting tools, and communication platforms is typically required. Exceptional customer service, problem-solving abilities, and interpersonal communication help build trust with residents and support the management team. These skills ensure efficient operations, compliance with regulations, and positive community relations within the homeowners association.
More about Assistant Hoa Management jobs
What cities are hiring for Assistant Hoa Management jobs? Cities with the most Assistant Hoa Management job openings:
What are the most commonly searched types of Hoa Management jobs? The most popular types of Hoa Management jobs are:
What states have the most Assistant Hoa Management jobs? States with the most job openings for Assistant Hoa Management jobs include:
What job categories do people searching Assistant Hoa Management jobs look for? The top searched job categories for Assistant Hoa Management jobs are:
Assistant Hoa Management jobs near you
Infographic showing various Assistant Hoa Management job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 89% Full Time, 9% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,396 per year, or $23.3 per hour.
Administrative Assistant - HOA

Administrative Assistant - HOA

Castle Group

Port Saint Lucie, FL • On-site

$15.75 - $21/hr

Full-time

Posted 8 days ago

Job description

Overview
The Administrative Assistant provides a wide variety of administrative support services for the Homeowners' association, including support and assistance to the management office.
The Administrative Assistant provides exemplary service in a manner consistent with the Castle Group's values and mission. They perform all responsibilities while demonstrating outstanding customer service skills as a representative of Castle Royal Service.
Responsibilities
Essential Duties and Responsibilities
  • Answers telephones promptly and assists residents with questions and concerns.
  • Tracks resident issues to enable the Property Manager to identify major problems or trends.
  • Maintains Association files, mail, binders, and office supply inventory.
  • Attends Board Meetings as requested.
  • Creates/posts newsletters and notices. Assists the manager with updating the website as needed.
  • Maintains homeowner roster, database, mail instructions, and homeowner files.
  • Assists in reviewing leases, if applicable, and processing new owner approval and interview packages.
  • Review receivable reports and assist the property manager in forwarding collection packages to counsel.
  • Inputs/Processes/Closes work orders as required for landscape, maintenance, housekeeping, etc.
  • May be responsible for the processing of Association expense checks.
  • Records miscellaneous income in assigned software.
  • Assists residents with account balance inquiries. Researches discrepancies, processes overpayment refunds, and processes owner credits and charges as instructed by the Property Manager.
  • Process ARCs and assist residents in booking amenity reservations.
  • Assists residents with access control requests (new fob, gate remotes, transponders, etc).
  • In the absence of a Covenants Coordinator, conduct the following:
  • Inspect the community on a recurring schedule as determined by the Association. Update all inspection data into the assigned compliance system, including issuing and closing out with consistent enforcement, ensuring completion
  • Upload violations to the Production folder for mail-outs daily.
  • Respond to resident inquiries with the information necessary to correct the violation in a timely manner.
  • Performs property inspections and follows up on work orders as needed as directed by the Property Manager
  • Ensures all safety precautions and procedures are followed while performing duties.
  • Other duties and responsibilities as assigned by the Property Manager.

Qualifications
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and Experience
  • High school diploma or equivalency required.
  • A minimum of One (1) year of administrative support or related work experience is required. Must possess a strong administrative background.
  • Intermediate command of computer hardware/software, specifically Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
  • The position may require a valid Driver's License.

Skills and Abilities
  • Strong customer service, communication, and interpersonal skills.
  • Strong conflict resolution skills with the ability to handle and diffuse conflict situations required.
  • Able to work under tight deadlines and use time effectively based on key priorities.
  • Excellent verbal and written communication skills through the ability to communicate, receive, and exchange ideas and information using spoken and written language.
  • Excellent interpersonal and office management skills.
  • Excellent organizational skills and a high attention to detail.
  • Ability to prioritize tasks in a fast-paced environment.
  • Multiple language fluency is desirable and may be required depending on the community's needs.
  • Ability to learn new technology.
  • Ability to act with integrity, professionalism, and confidentiality.

Physical requirements
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
  • Able to work under pressure, maintain composure, and utilize good judgment during emergency/difficult and stressful situations.
  • Ability to lift 30lbs. following appropriate safety procedures.
  • Ability to:
  • Work in a seating position for long periods
  • Handle, grasp, and feel objects and equipment.
  • Reach with hands and arms.
  • Extensive use of fingers for typing and visual use of the computer monitor.
  • Ability to quickly and easily navigate property/buildings are required to meet the job functions.
  • Repeat various motions with wrists, hands, and fingers.
  • Ability to detect auditory and visual emergency alarms.
  • Ability to hear, understand, and respond appropriately to verbal requests made in person and over the telephone.
  • Visual ability correctable to 20/20.
  • Ability to respond verbally in an understandable, professional manner in person and over the telephone.
  • May be required to travel for training sessions off-site on an infrequent, ad-hoc basis.
  • May be required to cover administrative staff at other communities within reasonable distance when needed.

EQUAL EMPLOYMENT OPPORTUNITY
Castle is an equal-opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on qualifications, merit, and business needs without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or any other protected status under federal, state, or local laws.
DISCLAIMER
This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and activities may change or be supplemented at any time based on organizational needs. In addition, management has the right to change any portion of this job description at any time and for any reason.

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