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Assistant Hoa Management Jobs (NOW HIRING)

Castle Group

Administrative Assistant - HOA

Fort Myers, FL

$16.75 - $22.75/hr

The Administrative Assistant plays a vital role in supporting the Property Manager and delivering ... software, HOA/condo administration, or resident services Ideal Candidate Traits • Warm ...

Valley Bank

HOA Concierge

Winter Park, FL · On-site

$14.50 - $18.75/hr

... Management as necessary. Assist clients with routine needs such as system functionality questions ... Tracks reported issues for consolidation and potential process or system change. * Assist HOA ...

Castle Group

Administrative Assistant - HOA

Miami, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Irving, TX · On-site

$16.50 - $22.25/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Delray Beach, FL · On-site

$17.50 - $23.75/hr

Assists the manager with updating the website as needed. * Maintains homeowner roster, database, mail instructions, and homeowner files. * Assists in reviewing leases, if applicable, and processing ...

Castle Group

Administrative Assistant - HOA

Irving, TX

$16.50 - $22.25/hr

Assists the manager with updating the website as needed. * Maintains homeowner roster, database, mail instructions, and homeowner files. * Assists in reviewing leases, if applicable, and processing ...

Castle Group

Administrative Assistant - HOA

Miami, FL

$17.25 - $23.25/hr

Assists the manager with updating the website as needed. * Maintains homeowner roster, database, mail instructions, and homeowner files. * Assists in reviewing leases, if applicable, and processing ...

Castle Group

Administrative Assistant - HOA

Naples, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

Castle Group

Administrative Assistant - HOA

Delray Beach, FL · On-site

$17.50 - $23.75/hr

The Administrative Assistant provides exemplary service in a manner consistent with the Castle ... Assists the manager with updating the website as needed. * Maintains homeowner roster, database ...

PMG Services

Be Seen First

Community Association Manager (HOA Manager)

Mesa, AZ · On-site

$52K - $62K/yr

Coordinate maintenance, vendor contracts, and community projects. * Assist boards with budgeting ... We are seeking individuals with HOA management experience to join our growing team. If you are ...

New

Castle Group

Administrative Assistant - HOA

Naples, FL

$17.25 - $23.25/hr

Assists the manager with updating the website as needed. * Maintains homeowner roster, database, mail instructions, and homeowner files. * Assists in reviewing leases, if applicable, and processing ...

Better Talent

HOA Operations Coordinator

Destin, FL

$19 - $20/hr

... management team. This role serves as a primary point of contact for homeowners, residents, and ... Monitor and route requests to the appropriate departments while ensuring timely resolution * Assist ...

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Assistant Hoa Management information

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$29K

$48.4K

$69.5K

How much do assistant hoa management jobs pay per year?

As of Jul 20, 2026, the average yearly pay for assistant hoa management in the United States is $48,396.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,000.00 and $48,500.00 per year, depending on experience, location, and employer.

What are some common challenges faced by an Assistant HOA Manager and how can they be addressed?

Assistant HOA Managers often encounter challenges such as balancing the needs of homeowners with the policies set by the board, managing multiple projects simultaneously, and ensuring timely communication among residents, vendors, and board members. Staying organized and prioritizing tasks are key to addressing these challenges. Building strong relationships with both homeowners and the board, as well as leveraging property management software, can greatly improve workflow and help resolve issues efficiently.

What are Assistant HOA Managers?

Assistant HOA Managers are professionals who support the management and administration of Homeowners Associations (HOAs). They work closely with HOA managers to handle day-to-day operations, such as coordinating maintenance, communicating with residents, preparing documents, and assisting with financial management. Their role is crucial in ensuring that the HOA runs smoothly and that residents' needs are addressed promptly. Assistant HOA Managers may also help organize meetings, enforce community rules, and manage vendor relationships.

How do HOA property managers make money?

HOA property managers typically earn income through management fees charged to the homeowners' association, which can be a flat rate or a percentage of the community's budget. They may also receive additional fees for specific services such as vendor coordination, inspections, or special projects, and often work under contracts that specify their compensation structure.

Who usually hires the community association manager?

Community association managers are typically hired by homeowners' associations, condo boards, or property management companies responsible for overseeing residential communities. They are often selected through a hiring process that evaluates experience, certifications, and knowledge of property management tools. Employers may require knowledge of local regulations and strong communication skills.

What is the difference between Assistant Hoa Management vs Property Manager?

AspectAssistant Hoa ManagementProperty Manager
CredentialsMay require certification in HOA management or related fieldsOften requires real estate license or property management certification
Work EnvironmentPrimarily works within HOA offices, community associations, or administrative settingsWorks across multiple properties, including residential, commercial, or industrial sites
Employer & IndustryHOA boards, community associations, residential complexesProperty management firms, real estate companies, commercial landlords

Assistant Hoa Management roles focus on supporting HOA operations, handling administrative tasks, and assisting with community issues. Property Managers oversee entire properties, coordinate maintenance, lease agreements, and tenant relations. While both roles require knowledge of property regulations, Assistant Hoa Management positions are more community-focused, whereas Property Managers handle broader property oversight.

What jobs can I get with a management assistant?

A management assistant can qualify for roles such as administrative assistant, office manager, executive assistant, or project coordinator. These positions typically require strong organizational, communication, and computer skills, and may involve tasks like scheduling, correspondence, and supporting management teams.

What are top 3 skills for an assistant property manager?

The top three skills for an assistant property manager are strong communication skills to interact effectively with tenants and vendors, organizational abilities to manage multiple tasks and maintain records, and problem-solving skills to address maintenance issues and tenant concerns efficiently. Familiarity with property management software and basic financial knowledge are also valuable in this role.

What are the key skills and qualifications needed to thrive as an Assistant HOA Manager, and why are they important?

To thrive as an Assistant HOA Manager, you need strong organizational skills, knowledge of property management practices, and familiarity with HOA regulations, often supported by a relevant associate's or bachelor's degree. Competence with property management software, budgeting tools, and communication platforms is typically required. Exceptional customer service, problem-solving abilities, and interpersonal communication help build trust with residents and support the management team. These skills ensure efficient operations, compliance with regulations, and positive community relations within the homeowners association.
What cities are hiring for Assistant Hoa Management jobs? Cities with the most Assistant Hoa Management job openings:
What are the most commonly searched types of Hoa Management jobs? The most popular types of Hoa Management jobs are:
What states have the most Assistant Hoa Management jobs? States with the most job openings for Assistant Hoa Management jobs include:
Assistant Hoa Management jobs near you

Community Association Manager (CAM)

HOA Talent

Chicago, IL • On-site

$70K - $80K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 7 days ago

Job description

HOATalent is hiring on behalf of Hales Property Management


Role: Community Association Manager
Salary: $70,000 - $80,000/year, plus bonuses
Location: Chicago, IL (in-person for 6 months; hybrid schedule after training period)

Position Overview

The Community Association Manager (CAM) is responsible for managing the day-to-day operations of a portfolio of condominium and homeowner associations (HOAs). This role works closely with HOA Boards, homeowners, vendors, and internal teams to ensure properties are professionally maintained, financially healthy, and operating efficiently.

This is an excellent opportunity for someone with experience in:

  • HOA management
  • Condominium management
  • Community association management
  • Residential portfolio property management
  • Property operations and project management
Key ResponsibilitiesHOA & Condo Portfolio Management
  • Manage a portfolio of condominium and townhome associations
  • Serve as the primary point of contact for HOA Boards and homeowners
  • Attend Board meetings and support Board decision-making
  • Prepare and deliver management reports and communications
  • Enforce association governing documents, rules, and regulations
Property Operations & Maintenance
  • Coordinate building maintenance, repairs, and vendor services
  • Conduct regular property inspections and quality control reviews
  • Manage capital improvement and construction projects
  • Solicit vendor bids, review proposals, and oversee contractors
  • Coordinate emergency response and after-hours property issues when needed
Financial & Administrative Management
  • Assist with annual budgets and reserve planning
  • Review financial statements, invoices, and operating expenses
  • Monitor contracts, vendor agreements, and association expenditures
  • Support long-term financial planning for associations
Leadership & Customer Service
  • Build strong relationships with residents, Boards, vendors, and internal teams
  • Resolve homeowner concerns and property-related issues professionally
  • Maintain accurate association records and documentation
  • Contribute ideas that improve operational workflows and efficiency

Requirements

Required Experience
  • 3+ years of property management, HOA management, condominium management, or residential portfolio management experience
  • Experience working directly with homeowners, residents, or HOA Boards
  • Experience managing vendors, maintenance projects, and property operations
  • Strong organizational skills with the ability to manage multiple priorities
Preferred Qualifications
  • Illinois CAM License or CMCA certification
  • Experience managing condominium or HOA portfolios
  • Construction, maintenance, or capital project management experience
  • Financial reporting, budgeting, and contract management experience
  • Familiarity with HOA governing documents and Board meeting processes
Skills & Competencies
  • Excellent communication and customer service skills
  • Strong problem-solving and conflict resolution abilities
  • Ability to work independently in a fast-paced environment
  • Strong attention to detail and time management
  • Proficiency with Microsoft Office (Outlook, Excel, Word)
  • Experience with property management software is a plus

Benefits

Schedule:
  • First 6 months (training period): In-office 5 days per week
  • After 6 months: Eligible for up to 4 work-from-home days per week
What we offer:
  • Industry-Leading Healthcare: Medical, Dental, Life, HSA
  • Retirement savings Plan
  • Competitive Compensation Packages (based on experience)
  • Bonus Opportunities (based on performance)
  • Work from Home & Flex Schedules
  • Generous PTO Package
  • Corporate Sponsored Wellness Program
  • Quarterly Company Outings/Events