Asset Management Paralegal Jobs (NOW HIRING)

Responsibilities & Tasks:

• Draft, revise, and manage commercial leases, lease amendments, purchase and sale agreements, easements, listing agreements, management agreements, guaranties, and other complex legal and transactional documents.

• Review and revise legal documents to accurately reflect negotiated business terms while ensuring consistency, clarity, and risk mitigation.

• Coordinate commercial real estate acquisitions, dispositions, leasing transactions, financings, and related due diligence activities.

• Identify contractual ambiguities, inconsistencies, unintended legal consequences, and business risks prior to document execution.

• Coordinate due diligence reviews including title commitments, surveys, environmental reports, property condition reports, estoppels, SNDAs, and corporate authority documentation.

• Assist executive leadership, brokerage, leasing, property management, and asset management teams with contract interpretation and transaction support.

• Prepare and maintain corporate governance documents including resolutions, consents, annual filings, and entity organizational records.

• Track critical contract dates, lease obligations, notice periods, renewal options, and transaction milestones.

• Develop, maintain, and update standard contract templates, legal forms, checklists, and transaction procedures.

• Serve as a primary liaison between internal departments and outside legal counsel.

• Organize and maintain electronic document management systems, transaction files, legal binders, and record retention programs.

• Coordinate document execution, closing deliverables, and post-closing requirements.

• Support Oklahoma Real Estate Commission (OREC) compliance, brokerage records management, and audit preparation.

• Evaluate insurance requirements, indemnification provisions, guaranties, default provisions, remedies, assignment clauses, and contractual liability exposure.

• Assist in reducing outside legal expenses through effective contract preparation, document management, and transaction coordination.

Specific Duties Continued:

The Senior Real Estate Paralegal & Contracts Manager will support all aspects of the Company's commercial real estate operations, including acquisitions, dispositions, leasing, brokerage, asset management, property management, risk management, and corporate governance. This position is responsible for ensuring transactions are properly documented, risks are identified before execution, and legal and operational records remain organized and accessible.

Requirements:

Education:

Associate's degree, Bachelor's degree, Paralegal Certificate, or equivalent professional experience is preferred but not required. Relevant experience in commercial real estate transactions, contract administration, legal operations, title services, corporate governance, or related fields will be considered in lieu of formal education.

Software:

Proficiency in Microsoft Office Suite (Word, Outlook, Excel, Teams) required.

Experience with:

• Adobe Acrobat Pro

• SharePoint

• Electronic document management systems

• Contract management platforms

• Transaction tracking software

• Commercial real estate management systems

- Experience utilizing AI-assisted document review and contract management tools is a plus.

Critical Knowledge & Skills:

- Contract Drafting & Legal Analysis

• Exceptional contract drafting, editing, and redlining abilities.

• Strong understanding of contract interpretation and construction.

• Ability to identify ambiguities, inconsistencies, and unintended legal consequences.

• Ability to customize template agreements based upon transaction-specific requirements.

• Strong analytical, organizational, and problem-solving skills.

- Risk Management & Transaction Review

• Ability to identify business and contractual risks prior to execution.

• Understanding of indemnification, insurance, default, remedy, assignment, guaranty, and termination provisions.

• Ability to evaluate the operational impact of contract language on business operations.

• Ability to recognize issues requiring involvement of outside counsel.

- Oklahoma Real Estate & Corporate Knowledge

• Knowledge of Oklahoma commercial real estate practices.

• Familiarity with OREC regulations and compliance requirements.

• Understanding of Oklahoma contract law and commercial landlord-tenant principles.

• Experience with entity management, annual filings, resolutions, and corporate governance documentation.

- Due Diligence & Transaction Coordination

• Experience coordinating title, survey, environmental, and due diligence reviews.

• Ability to manage numerous simultaneous transactions and deadlines.

• Strong attention to detail throughout the transaction lifecycle.

- Document & Records Management

• Experience developing and maintaining document templates and standard forms.

• Strong electronic file management and document retention experience.

• Ability to quickly retrieve historical contracts, leases, and legal documentation.

Preferred Experience (Can Be Learned With Time):

• Commercial real estate leasing transactions.

• Commercial acquisitions and dispositions.

• Estoppel certificates and SNDAs.

• CAM reconciliations and operating expense clauses.

• Base year calculations.

• Tenant improvement allowances.

• Exclusive use and co-tenancy provisions.

• Renewal, expansion, ROFR, and ROFO rights.

• Brokerage transactions and commission agreements.

• Asset management support.

• Commercial financing and lender documentation.

• Transaction management from LOI through closing and onboarding.

Other:

• Highly organized with exceptional attention to detail.

• Ability to work independently and exercise sound judgment.

• Strong written and verbal communication skills.

• Ability to manage confidential and sensitive business information.

• Strong stakeholder management and relationship-building abilities.

• Must possess a professional, service-oriented mindset and the ability to support multiple departments simultaneously.

• Ability to adapt quickly to changing priorities in a fast-paced commercial real estate environment.

About Wiggin Properties, LLC:

Our Wiggin Properties team delivers a broad range of commercial real estate services across office, retail, industrial, mixed-use, and residential assets throughout Oklahoma. We are committed to protecting and enhancing asset value through operational excellence, strategic growth, and long-term ownership stewardship.

Our People. Integrity. Innovation.

Our Wiggin Property LLC team delivers an array of management services across a spectrum of properties including industrial, retail, residential and mixed-use. We strive to optimize each asset's potential.

(Our) People. Integrity. Innovation.