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Law Firm Notary Jobs (NOW HIRING)

Law Firm

Estate Planning Paralegal

Tustin, CA · On-site

$55K - $70K/yr

About the Firm: We are a well-established, small law firm in Tustin, seeking a motivated and ... Notarize estate planning documents * Perform some legal research * Assist with phone answering and ...

Blackburn Law Office, LLC

Be Seen First

Law Office Assistant

Upper Arlington, OH · On-site

$17 - $22/hr

High school diploma or equivalent * Notary Public certification * Proficiency in document ... Law Firm

Law Firm

Estate Planning Paralegal

Tustin, CA · On-site

$55K - $70K/yr

About the Firm: We are a well-established, small law firm in Tustin, seeking a motivated and ... Notarize estate planning documents * Perform some legal research * Assist with phone answering and ...

Markman Law Firm

Legal Assistant

Las Vegas, NV · On-site

$44 - $45/hr

Description Markman Law Firm is a growing law firm located in Las Vegas, NV. We are looking for a ... Bilingual in Spanish, experience with Clio software, and an existing notary license is a plus ...

Cabanas Law Firm

Office Manager

Pembroke Pines, FL

$60K/yr

Maintain required licenses, registrations, and notary certification. * Reinforce company policies and report operational concerns to leadership. Qualifications: * Previous experience in a law firm or ...

PI Law Firm

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Paralegal

Santa Fe, NM · On-site

$48K - $70K/yr

Our well-established and highly respected personal injury law firm in Santa Fe, New Mexico, is ... The ability to obtain a Notary within 90 days of hire. * Bilingual skills in Spanish are preferred ...

PI Law Firm

Be Seen First

Paralegal

Santa Fe, NM · On-site

$48K - $70K/yr

Our well-established and highly respected personal injury law firm in Santa Fe, New Mexico, is ... The ability to obtain a Notary within 90 days of hire. * Bilingual skills in Spanish are preferred ...

Markman Law Firm

Legal Assistant

Las Vegas, NV · Hybrid

Markman Law Firm is a growing law firm located in Las Vegas, NV. We are looking for a Legal ... Bilingual in Spanish, experience with Clio software, and an existing notary license is a plus ...

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All JobsLaw Firm Notary Jobs

Law Firm Notary information

See salary details

$21K

$55.4K

$90K

How much do law firm notary jobs pay per year?

As of Aug 6, 2026, the average yearly pay for law firm notary in the United States is $55,419.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $62,500.00 per year, depending on experience, location, and employer.

What is the difference between Law Firm Notary vs Paralegal?

AspectLaw Firm NotaryParalegal
CredentialsNotary Public certificationLegal education or paralegal certification
Work EnvironmentLaw firms, notarization settingsLaw firms, legal departments, or corporate settings
Employer & Industry UsageLegal offices requiring notarizationsLegal support roles in various legal fields
Primary DutiesNotarizing documents, verifying identitiesLegal research, document preparation, case support

While both roles operate within legal environments, a Law Firm Notary primarily focuses on notarizing documents and verifying identities, requiring notary certification. A Paralegal handles broader legal support tasks, often with formal legal education or certification. Understanding these differences helps in choosing the right career path or job search focus.

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Law Firm Notary jobs near you

Word Processor (Law Firm)

The O'Neil Search Group

Newark, NJ

Full-time

Posted 9 days ago

Job description

Word Processor with a strong technical legal background needed at a top NJ law firm.

Minimum of 5 years law firm secretarial and/or word processing experience;



Essential Functions:


Word Processor with a strong technical legal background, capable of working independently and with all

users seeking word processing assistance and/or document problem resolution.

* Respond to incoming administrative tasks in timely manner;

* Document production and editing utilizing Document production and editing utilizing Microsoft

Office, particularly Windows 10 & Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power

PDF, iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream,

Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign, and similar software;

* Assist with document conversion and clean up; create and revise complex legal documents adhering to Firm styles and guidelines;

* Printing complex documents;

* User support and customer service. Providing technical assistance via e-mail, phone, helpdesk ticketing system and in-person;

* Facilitating the creation/edition of Tables of Authorities and Table of Contents using Best Authority; hyperlinking utilizing Westlaw and Lexis; Bookmarking;


* Data entry using various software applications and/or transcripts of analog/digital dictation;


* Knowledge and competence in E-Filing in both Federal and State Courts in NJ/NY;


* Knowledge and competence for In-Person/Virtual Notarization;

* Perform duties of department secretary when requested or required by department operations;





Competencies:


* Minimum of 5 years law firm secretarial and/or word processing experience;

* Advanced knowledge of multiple legal software: Microsoft Suite (Word, Outlook, Excel,

PowerPoint), Windows 10, Microsoft 365, Word, Outlook, Excel, Teams, Kofax Power PDF,

iManage Document Management System, Best Authority, Intapp Time, Intapp Billstream, Legal Numbering, Litera Compare, Big Hand Dictation, Zoom and DocuSign;

* Ability to multi-task and prioritize assignments; excellent attention to detail:

* Strong Customer Service Skills; flexiblity to stay late/come in early as necessary;

* Strong problem-solving skills;

* Strong organizational and interpersonal skills;

* Strong oral and written communication skills;

* Ability to quickly learn new technology and develop computer skills as required to meet users

questions;

* Ability to work independently and complete a high volume of work in a timely manner


Education:

* High School Diploma required; Bachelor's or Associate degree a plus.



ONeil Search Group logo

About ONeil Search Group

Sourced by ZipRecruiter

Since 1989, The ONeil Search Group has been trusted by the nation’s top tier law firms, financial corporations, mid-sized and specialty boutiques to provide capable, professional employees. With over 50 years of combined experience, our search consultants bring an abundance of connections, intelligence and acumen to their jobs. Furthermore, at The ONeil Search Group, we use a team approach. We share resources and advice so that our clients and our applicants get the best of everything we have to offer. Our dedication and commitment to your satisfaction has earned us an excellent reputation in the recruiting, legal and financial communities. Whether you are an applicant or a client, the ONeil Search team is devoted to fulfilling your unique, specific needs.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

NY, US

Year founded

1989

View All ONeil Search Group Jobs