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Digital Archives Specialist
Job No: 541297
Work Type: Full-time
Location: PHOENIX
Categories: Administrative Support/Customer Service, Misc/Other/Not Applicable
SECRETARY OF STATE (DEPT OF STATE)
SECRETARY OF STATE (DEPT OF STATE)
The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:
Preserve our history
Promote engagement; and
Protect the future
The office strives to achieve this mission by being trusted, accessible, innovative, and secure
Records Management Specialist
Job Location:
Address: 1901 W. Madison St. | Phoenix, AZ 85009
Posting Details:
Salary: $22.00hr
Grade: 17
Job Summary:
The Archives and Records Management Branch (ARM) preserve and provides access to unique historical and contemporary resources including the official archives of Arizona's permanent government records. ARM also assists agencies, local governments, and political subdivisions with the management of their public records pursuant to A.R.S. 41-151.12 through 41-151.18 and provides records storage, retrieval, disposal and preservation services to public bodies statewide.
The digital Archives Specialist will work under the supervision of the Electronic Records Archivist to plan, document, and implement procedures for accessioning, describing, and providing access to electronic records held by the State Archives. Key Responsibilities will include day to day processing and organizing of digital files according to established project guidelines, including creating standardized entries and appending associated metadata in a digital asset management system. This position will also be integral in the creation of new policies and workflows for the archives while it transitions to a new content management and digital storage system.
Job Duties:
Process digital archival collections under the supervision of the Electronic Records Archivist and according to best practices; enter information into the digital content management system and access aids.
Participate in the ongoing maintenance and preservation of existing and newly created digital collection through quality control, intellectual control, and security.
Assist the electronic records archivist with special projects and other essential duties pertaining to electronic records holdings not otherwise specified.
Assist in the development of digitization plans and policies, efficient workflows, and collection and recording of metadata.
Assist with the ongoing maintenance of equipment essential for digital preservation, including specialized software and hardware as well as legacy computers and equipment.
Other duties as assigned as related to the position (typically 5% - 10%
Knowledge, Skills & Abilities (KSAs):
Knowledge:
Personal computers and standard office equipment
Microsoft Outlook, Word, Excel, Access and G-Suite
Digital preservation principles, practices, and techniques
Basic archival practices and procedures
Familiarity with basic records management principles and concerns
Skills:
Skill in proper handling of archival materials
Skill in conducting research
Excellent organizational skills
Excellent written and verbal communication skills
Ability:
Ability to lift boxes weighing 20-30 pounds
Ability to access archival collections in PODS using OSHA-approved ladders
Ability to carry out directives with minimal supervision
Selective Preference(s):
Bachelor's degree in history, computer science or closely related field.
Experience with or ability to learn archival content management systems and related tools, standards for archival description, digital preservation principles, and digital forensics techniques.
Pre-Employment Requirements:
Valid AZ Driver's Licenses
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page
Retirement:
To help you build a financially secure future, the State makes monthly contributions to finance your retirement benefit. The State will contribute to the ASRS in an amount equal to your contribution. In other words, you and the State will each pay 50% of the total cost of the benefit. New State employees have a 27-week wait period for contributions to begin.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.
Advertised: 01 Jun 2026 US Mountain Standard Time
Applications close:
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