Archives Assistant Jobs (NOW HIRING)

Job Details
Working under the direction of the Robert M. Stein, MD '68, FACC, FAHA Archivist and the Digital Archivist, the Archives Technician assists in the processing of archival materials for the Siegman Archives and in assisting researchers with access to the archives collections. Activities include accessioning new materials (print, electronic, and artifacts); scanning, digitizing, and describing materials for the Jefferson Digital Commons (the University's institutional repository); assisting with research inquiries and monitoring the Reading Room; and assisting the archivists with outreach and instruction activities.
Job Description
Provides public services to library patrons at Scott Memorial Library, Center City campus. Assists Manager of Access Services, Access Services Coordinator, and the staff of Learning Resources, Information Services, Collection Management, and University Archives in performing routine library operations and special projects.
Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Assist the Stein Archivist and Digital Archivist with digitization projects of historical materials for ingest in the Jefferson Digital Commons (JDC) digital archives
• Perform archival processing activities for University records, manuscript collections, and artifacts, including re-housing, labeling, sorting, and data entry
• Monitor Reading Room activity to ensure proper handling, security, and care of collections
• Conduct the retrieval and reshelving of materials and routine collection maintenance of archival materials, special collections, and artifacts
• Assist with web-archiving activities to schedule and scope crawls, perform quality assurance, and create metadata for archived websites
• Digitize, describe, and edit digital collections, ensuring quality control of images, video files, and metadata
• Participate in outreach and instruction activities for the Siegman Archives and the Jefferson Digital Commons, including class visits, exhibitions, and events
• Provide reference assistance for remote and in-person researchers of the Siegman Archives

Competencies (Knowledge, Skills, and Abilities Required):

• General computer knowledge and experience using Microsoft Office (Outlook, Word, Excel, etc.) is required.
• The ability to pay close attention to detail and to work independently while maintaining a high level of accuracy is required.
• Strong organization and communication skills are required.

Minimum Education and Experience Requirements:
Education:

• Required: BA/BS
• Preferred: Coursework or graduate degree in archives, library science, history, or a related field

Experience:

• Required: 1-2 years' experience in archives, special collections, libraries, or a related cultural heritage environment
• Preferred: Basic knowledge of archival principles, practices, and relevant metadata standards for archival collections
• Preferred: Knowledge of and/or experience with Archivists' Toolkit, Archives Space, and Archive-It.
• Preferred: Experience scanning historical documents, including photographs, bound volumes, and multi-page items
• Preferred: Experience using Digital Commons (bepress/Elsevier)

Additional Qualifications

• Familiarity with library systems and discovery tools is preferred

Physical Demands
Lift and carry 25 lbs. frequent sitting/standing, frequent keyboard use, *patient care providers may be required to perform activities specific to their role including kneeling, bending, squatting and performing CPR.
Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.
Work Shift
Workday Day (United States of America)
Worker Sub Type
Regular
Employee Entity
Thomas Jefferson University
Primary Location Address
1020 Walnut Street, Philadelphia, Pennsylvania, United States of America
Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.
Benefits
Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.
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