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Archives Assistant Jobs (NOW HIRING)

WSU -

Archives Assistant (Revised)

Dayton, OH · On-site

$4/hr

The Archives Assistant supports Special Collections and Archives' public services, archival processing, digitization, and outreach initiatives. This position contributes directly to access ...

Moapa Band of Paiutes

Archivist Assistant

Moapa, NV · On-site

The Archives Assistant will be responsible for assisting the Tribal Archivist with filing and storing all tribal documents that pass through the Tribal Council and front Administration to protect and ...

Moapa Band of Paiutes

Archivist Assistant

NV · On-site

$18/hr

The Archives Assistant will be responsible for assisting the Tribal Archivist with filing and storing all tribal documents that pass through the Tribal Council and front Administration to protect and ...

Moapa Band of Paiutes

Archivist Assistant

Moapa, NV · On-site

The Archives Assistant will be responsible for assisting the Tribal Archivist with filing and storing all tribal documents that pass through the Tribal Council and front Administration to protect and ...

Liberty

Archives Student Worker Assistant - JFL

Lynchburg, VA · On-site

$14.75 - $18.75/hr

Archives Assistant: helps the Archivist with a variety of customer service, preservation, and organizational tasks. This position reports to the Archivist and the Archives Specialists. Enters and ...

State of Arkansas

ARCHIVAL ASSISTANT

Powhatan, AR · On-site

$16/hr

DAH - Arkansas State Archives -AH07 County: Pulaski; Lawrence Anticipated Starting Salary: $16.00 ... Duties are basically those of the full-time Archival Assistant : • Processes newly acquired and ...

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How much do archives assistant jobs pay per hour?

As of May 30, 2026, the average hourly pay for archives assistant in the United States is $20.75, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $27.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Archives Assistant, and why are they important?

To thrive as an Archives Assistant, you need a solid understanding of archival principles, strong organizational skills, and often a degree or coursework in library science, history, or a related field. Familiarity with digital cataloging systems, archival management software (such as Archivists' Toolkit or ArchivesSpace), and basic digitization tools is typically required. Attention to detail, reliability, and effective communication are standout soft skills for this role. These skills ensure accurate preservation, accessible records, and efficient support for researchers and institutional goals.

What are some typical challenges Archives Assistants face when organizing and cataloging materials?

Archives Assistants often encounter challenges such as managing large volumes of unprocessed materials, handling delicate or deteriorating documents, and ensuring that proper cataloging standards are met. Balancing the need for efficiency with the attention to detail required for accurate records can be demanding, especially when dealing with diverse formats like photographs, manuscripts, and digital files. Collaborating closely with archivists and researchers is also essential to ensure materials are accessible and well-preserved for future use.

What are Archives Assistants?

Archives Assistants are professionals who support the management, organization, and preservation of historical documents and records within archives. They help with cataloging, retrieving, and maintaining archival materials, ensuring they are accessible and well-preserved for research and reference. Their duties often include data entry, assisting researchers, and helping with digitization projects. Archives Assistants play a crucial role in safeguarding important records for future generations.

What is the difference between Archives Assistant vs Library Assistant?

AspectArchives AssistantLibrary Assistant
Required CredentialsHigh school diploma; some roles prefer library or archival certificationsHigh school diploma; library science certification often preferred
Work EnvironmentArchives, museums, historical societiesPublic and academic libraries
Job ResponsibilitiesOrganizing, cataloging, preserving archival materialsAssisting patrons, shelving books, managing checkouts
Industry UsagePrimarily in archives and historical institutionsIn libraries across various sectors

While both roles involve managing collections, Archives Assistants focus on preserving and cataloging archival materials in specialized settings, whereas Library Assistants primarily support library operations and assist patrons in public and academic libraries.

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Archives Assistant jobs near you

Archives Assistant (Revised)

WSU -

Dayton, OH • On-site

$4/hr

Other

Posted 2 days ago

Job description

Position Information (Default Section)
EEO Statement
Wright State University is an equal opportunity employer.
Faculty Rank or Job Title Archives Assistant (Revised) Job Category: Administrative (exempt/non-exempt) Department Library Collection Services EEO number: 26H236 Position FTE
100%
Minimum Hourly Rate $19.82 Salary Band: UC HR4 Job Summary/Basic Function:
The Archives Assistant supports Special Collections and Archives' public services, archival processing, digitization, and outreach initiatives. This position contributes directly to access, preservation, and use of archival collections by performing reading room operations, carrying out archival processing and digitization activities, responding to basic research inquiries, and assisting archivists with outreach, instruction, and engagement efforts.
Minimum Qualifications
Bachelor's degree and one to two years of relevant experience in archives, special collections, libraries, or a related cultural heritage environment; or an equivalent combination of education and experience.
Knowledge of archival principles, practices, and standards.
Experience providing public services or reference support in an archives or special collections setting.
Experience with or knowledge of archival processing and digitization workflows.
Excellent written and verbal communication skills.
Strong attention to detail and ability to handle rare, unique, and sensitive materials appropriately.
Ability to learn and use archival, digitization, and content management systems and related software.
Preferred Qualifications
Coursework or degree in archives, library science, public history, or a related field.
Experience with digitization standards and best practices.
Essential Functions and percent of time:
30% Public Services & Research Support
  • Provide assistance to Special Collections and Archives public services by coordinating weekly reading room desk schedules, assigning coverage, scheduling research appointments, registering patrons, explaining and enforcing reading room policies, entering use statistics, and responding to general research inquiries.
  • Assist researchers in locating, requesting, and using archival and manuscript materials, referring complex research questions to professional archivists as appropriate.
  • Monitor reading room activity to ensure proper handling, security, and care of collections.

30% Digitization & Digital Access
  • Perform digitization activities, including preparing materials for scanning, creating digital surrogates for online access and patron requests, and performing quality control on digital files.
  • Assist with the creation or updating of descriptive metadata for digitized materials, following established workflows and guidelines.
  • Perform accessibility tasks that improve access to digital content according to ADA Title II Standards.

Essential Functions and percent of time (cont'd):
20% Reading Room Operations
  • Perform day-to-day reading room operations, including opening and closing procedures in the reading room, preparing materials for appointments, re-shelving materials, ensuring equipment is operational, and maintaining a clean, organized, and welcoming research environment.
  • Support researchers in the use of scanners, photocopiers, and microfilm equipment, troubleshooting basic issues as needed.

10% Archival Processing & Collection Maintenance
  • Perform assigned basic archival processing activities for manuscript and archival collections, including rehousing, labeling, sorting, and data entry according to established procedures.
  • Conduct routine archival collection maintenance and ensure proper handling and care of materials at all times.

10% Outreach, Instruction & Engagement
  • Assist archivists with outreach, instruction, and engagement activities for Special Collections and Archives, including exhibitions, class visits, events, and collaborative programming with library colleagues.
  • Support the preparation and delivery of instructional sessions and outreach materials by assisting with logistics, materials selection, and setup under the direction of archivists.
  • Contribute to efforts that promote awareness, discovery, and use of Special Collections and Archives collections among campus and community audiences, in collaboration with archival staff.
Non-Essential Functions and percent of time: Working Conditions
Monday - Friday workweek with occasional evenings and weekends
To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.
Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.
Special Instructions to Applicants Posting Date 04/28/2026 First Consideration Date: 05/07/2026 Closing Date Open Until Filled Yes

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