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Archives Assistant Jobs (NOW HIRING)

NorthEastern

Archives Reference Assistant

Boston, MA · On-site

$21/hr

About the Opportunity The Northeastern University Archives and Special Collections is seeking a reference assistant who will support reference services and public-facing archival work. This work may ...

Avidia Bank

Accounting Assistant

Hudson, MA

$24 - $25/hr

Perform a variety of daily processing activities, e.g. gathering interoffice mail for department, scanning documents and indexing archives * Assist in monthly Sales & Use Tax * Assist in processing ...

Avidia Bank

Accounting Assistant

Hudson, MA · On-site

$24 - $25/hr

Perform a variety of daily processing activities, e.g. gathering interoffice mail for department, scanning documents and indexing archives * Assist in monthly Sales & Use Tax * Assist in processing ...

Zimmerman Associates

Records Analyst

Washington, DC

Coordinate transfer of records to the National Archives * Assist with records schedule development * Conduct records reviews and inventories * Develop vital records schedules * Evaluate existing ...

GREAT BASIN INSTITUTE

$25/hr

The Archives Technician will assist the NPS Archivist in processing records from Blue Ridge Parkway collective backlog totals an estimated 575 linear feet (LF) of archives and creating new finding ...

Shepherd University

Archives intern

Shepherdstown, WV · On-site

... assist the Byrd Center Archivist and the Shepherd University Archivist in processing and cataloging archival materials of various materials, including papers, photographs, artifacts, and digital.

Winthrop University

Archives Intern-Pettus

Rock Hill, SC · On-site

$10.50/hr

... will assist in arrangement, description, and preservation of the Archives collections, assist Archives Staff with answering reference questions and with researchers, work on digitization projects ...

Shepherd University

Archives intern

Shepherdstown, WV · On-site

$11/hr

... assist the Byrd Center Archivist and the Shepherd University Archivist in processing and cataloging archival materials of various materials, including papers, photographs, artifacts, and digital.

Associa

Client Support Coordinator

Schaumburg, IL · On-site

$22 - $24/hr

Resale Orders/Community Archives * Assist with obtaining account payoff totals from attorney for upcoming resales * Assist with questions on delinquent accounts for upcoming resales * Assist with ...

Mercer University

Archives Student Assistant

Macon, GA · On-site

$10.50/hr

Archives Student Assistant These students work in the Archives department of Tarver Library and must be able to work selected hours between 8:00am and 5:00pm, Monday through Friday. Evenings and ...

Mercer University

Archives Student Assistant

Macon, GA · On-site

$10.50/hr

Archives Student Assistant These students work in the Archives department of Tarver Library and must be able to work selected hours between 8:00am and 5:00pm, Monday through Friday. Evenings and ...

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How much do archives assistant jobs pay per hour?

As of May 30, 2026, the average hourly pay for archives assistant in the United States is $20.75, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $27.64 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Archives Assistant, and why are they important?

To thrive as an Archives Assistant, you need a solid understanding of archival principles, strong organizational skills, and often a degree or coursework in library science, history, or a related field. Familiarity with digital cataloging systems, archival management software (such as Archivists' Toolkit or ArchivesSpace), and basic digitization tools is typically required. Attention to detail, reliability, and effective communication are standout soft skills for this role. These skills ensure accurate preservation, accessible records, and efficient support for researchers and institutional goals.

What are some typical challenges Archives Assistants face when organizing and cataloging materials?

Archives Assistants often encounter challenges such as managing large volumes of unprocessed materials, handling delicate or deteriorating documents, and ensuring that proper cataloging standards are met. Balancing the need for efficiency with the attention to detail required for accurate records can be demanding, especially when dealing with diverse formats like photographs, manuscripts, and digital files. Collaborating closely with archivists and researchers is also essential to ensure materials are accessible and well-preserved for future use.

What are Archives Assistants?

Archives Assistants are professionals who support the management, organization, and preservation of historical documents and records within archives. They help with cataloging, retrieving, and maintaining archival materials, ensuring they are accessible and well-preserved for research and reference. Their duties often include data entry, assisting researchers, and helping with digitization projects. Archives Assistants play a crucial role in safeguarding important records for future generations.

What is the difference between Archives Assistant vs Library Assistant?

AspectArchives AssistantLibrary Assistant
Required CredentialsHigh school diploma; some roles prefer library or archival certificationsHigh school diploma; library science certification often preferred
Work EnvironmentArchives, museums, historical societiesPublic and academic libraries
Job ResponsibilitiesOrganizing, cataloging, preserving archival materialsAssisting patrons, shelving books, managing checkouts
Industry UsagePrimarily in archives and historical institutionsIn libraries across various sectors

While both roles involve managing collections, Archives Assistants focus on preserving and cataloging archival materials in specialized settings, whereas Library Assistants primarily support library operations and assist patrons in public and academic libraries.

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Archives Assistant jobs near you

PART-TIME LIBRARIAN/ARCHIVIST ASSISTANT

American Baptist Theological Seminary

Nashville, TN • On-site

$18/hr

Part-time

Posted 28 days ago

Job description


Position Title: Part-Time Librarian/Archivist Assistant
Reports To: Director of Library Services
FLSA Status: Non-Exempt
Hours: 20 hours per week (flexible scheduling within business hours)
Location: Susie McClure Library (American Baptist College), Nashville, TN

Position Summary

The Part-Time Archivist and Library Reference Assistant supports the library’s mission by managing archival collections and providing reference services to students, faculty, staff, and the public. This dual-role position is ideal for a detail-oriented, service-driven professional passionate about preserving historical records and promoting information access.

Key Responsibilities

Archival Services

  • Process, arrange, describe, and preserve archival materials according to professional standards.
  • Maintain finding aids and metadata for digital and physical collections.
  • Assist with digital repository management.
  • Respond to research inquiries related to archival collections.
  • Collaborate on exhibits, outreach, and programming that promote the archives.

Reference and Instruction Services

  • Provide in-person and virtual reference assistance to users.
  • Assist patrons with locating, accessing, and using print and electronic resources.
  • Support students and faculty in developing research strategies and navigating library databases.
  • Provide basic instruction in information literacy as needed.
  • Assist with circulation, shelving, and other daily library operations.

Required Qualifications

  • Bachelor’s degree in history, Archives, Library Science, or related field. (degree must be fulfilled by December 2026).
  • Experience working with archival collections and reference services.
  • Strong organizational and communication skills.
  • Familiarity with archival standards such as DACS and metadata schemas like Dublin Core.
  • Competency in Microsoft Office and basic library systems; knowledge of Omeka S, or similar platforms, is a plus.

Preferred Qualifications

  • Knowledge of or experience with historically Black colleges and universities (HBCUs), religious archives, or community-based collections.
  • Experience with digitization tools and digital preservation practices.
  • Ability to work collaboratively and independently.
  • Master’s degree in history, Archives, Library Science, or related field.

Compensation

This is a part-time position at $18.00 per hour, not eligible for benefits.





American Baptist College (ABC) in Nashville views its employees as valued assets, fostering a supportive working environment where staff, faculty, and volunteers are recognized as key contributors to the institution's success.