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Agency Assistant Jobs (NOW HIRING)

ADEC

HR Administrative Assistant

Bristol, IN

$19.25 - $25.50/hr

If you are seeking to work for a well respected agency that makes a difference in people's lives and community, then consider joining ADEC. ADEC is currently seeking an HR Administrative Assistant to ...

ADEC INC.

HR Administrative Assistant

Bristol, IN · On-site

$19.25 - $25.50/hr

If you are seeking to work for a well respected agency that makes a difference in people's lives and community, then consider joining ADEC. ADEC is currently seeking an HR Administrative Assistant to ...

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Agency Assistant information

What are the key skills and qualifications needed to thrive as an Agency Assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an Agency Assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What are Agency Assistants?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

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Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 88% Full Time, 8% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.
Assistant Property Manager- Montage

Assistant Property Manager- Montage

Kittle Property Group

San Antonio, TX

$19.38/hr

Other

Posted 20 days ago

Job description

Salary: $19.38/hour

JOB TITLE: Assistant Manager - Apartments

DEPARTMENT: Property Management

REPORTS TO: Property Manager

SUPERVISES: None

FLSA STATUS: Non-Exempt

EXPECTATION FOR ALL EMPLOYEES

Supports the organization's mission and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to our community, and accountability and ownership.

POSITION SUMMARY:

Responsible and accountable for assisting in on-site operations at an apartment community.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Process new applications, re-certifications and provide required information to compliance department.
  • Show apartments to perspective residents.
  • Handle lease negotiations and renewals.
  • Assist property manager in overseeing leasing and maintenance staff.
  • Assist with marketing and leasing activities as requested.
  • Maintain compliance policies and procedures.
  • Assist manager with rent collection, rent ledger, bank deposits and petty cash records, delinquent rents, evictions, maintaining curb appeal, etc.
  • Assist manager in providing account information to the regional supervisor and credit agency.
  • Assist manager with resident relations and enforce all community rules and regulations.
  • Other duties as assigned.

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

  • High school diploma or general education degree (GED)
  • 1 year of experience
  • Language Skills - Ability to read, write, speak and interpret basic instructions, simple correspondence and present information one-on-one or in small groups.
  • Math Skills - Ability to add, subtract, multiply, divide using whole numbers, fractions and decimals. Ability to compare rate, ratio and percentages and interpret basic graphs.
  • Reasoning Skills - Ability to carry out detailed, but uninvolved written or oral instructions with common sense understanding. Ability to deal with problems that involve few variables in standardized situations.
  • Computer Skills Beginner experience with MS Office.

TRAINING REQUIREMENTS:

  • Annually attend fair housing, section 42 and leasing classes.
  • Ongoing professional development.

PHYSICAL DEMANDS:

  • Rarely must stoop, kneel, crouch, crawl, bend or lift up to 25 pounds.
  • Occasionally must stand, walk, reach with hand and arms.
  • Regularly must sit, use hands to finger/handle/feel, talk and hear.
  • Close and distance vision is required.

WORK ENVIRONMENT:

  • Normally works in an environment with moderate noise.

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