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Agency Assistant Jobs (NOW HIRING)

Aaron Ameduri Agency

Agency Assistant

Fort Worth, TX · On-site

$30K - $50K/yr

Ensure policies are issued correctly * Assist clients with account setup and agency resources * Follow up on outstanding items Client Service * Answer client questions * Assist with policy changes ...

Sarasota Housing Authority

Agency Assistant

Sarasota, FL · On-site

$18 - $19.50/hr

The Agency Assistant provides administrative and operational support across multiple departments of the Sarasota Housing Authority, with primary responsibility for assisting the Director of ...

Levity Talent

Executive Assistant

Los Angeles, CA · On-site

$70K - $75K/yr

Requirements 3+ years of Executive Assistant, Talent Assistant, Agency Assistant, or Entertainment Administration experience. Exceptional organization, multitasking and time management skills.

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Agency Assistant information

What are the key skills and qualifications needed to thrive as an Agency Assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an Agency Assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What are Agency Assistants?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

More about Agency Assistant jobs
What cities are hiring for Agency Assistant jobs? Cities with the most Agency Assistant job openings:
What are the most commonly searched types of Agency jobs? The most popular types of Agency jobs are:
What states have the most Agency Assistant jobs? States with the most job openings for Agency Assistant jobs include:
Agency Assistant jobs near you

Agency Assistant

Aaron Ameduri Agency

Fort Worth, TX • On-site

$30K - $50K/yr

Full-time

Posted 10 days ago

Job description

No insurance experience required. We can teach insurance. We can't teach attitude, ownership, and work ethic.

About The Role

We are not looking for a traditional insurance CSR. We are looking for someone who can help a growing agency provide an exceptional client experience while helping create opportunities for growth.

This role is a combination of client service, onboarding, relationship building, organization, and appointment setting. The right person will help make sure clients are taken care of, tasks are completed on time, opportunities are not missed, and the agency runs smoothly.

Most importantly, this role helps free the agency owner to focus on helping more clients and growing the business. WE ARE IN THIS TOGETHER.

The best person for this role is usually someone who:


  • Genuinely enjoys helping people
  • Is organized and detail-oriented
  • Takes ownership of their work
  • Enjoys building relationships
  • Naturally asks follow-up questions
  • Notices opportunities others miss
  • Is dependable and reliable
  • Communicates well by phone, text, and email
  • Learns quickly
  • Doesn't require constant supervision



People Who Often Excel In This Position


Many successful team members come from backgrounds such as:


Restaurant server

Bartender

Bank teller

Apartment leasing agent

Dental office coordinator

Real estate assistant

Property management assistant

Customer service representative

Hospitality professional

Retail management


If you've spent your career helping people, staying organized, solving problems, and building relationships, we'd love to meet you.


What This Is NOT


This is NOT a sit-at-a-desk-and-answer-the-phone position. This is NOT a role where you simply process paperwork all day. We are looking for someone who wants to become an important part of a growing business and make a direct impact on the client experience and agency growth.



What Success Looks Like within your first 90 days:


  • New clients feel welcomed and taken care of
  • Follow-ups and onboarding items are completed on time
  • The agency owner's calendar stays organized
  • Opportunities for additional coverage are identified
  • Tasks stay current and organized
  • Clients receive exceptional service
  • The agency runs smoother because you're here



Compensation

Base Pay


$2,000 per month


Bonus Opportunities


$250 Monthly Bonus

  • No overdue assigned tasks


$10 Per Qualified Appointment Set

  • Appointment completes and is held with the agency owner


$20 Per Cross-Sold Policy

  • Additional policy written for an existing customer


$75 Per Life Insurance Policy Issued & Paid

  • Resulting from an appointment you scheduled



Why Join Our Agency?


This is an opportunity to work directly alongside the agency owner and play a key role in building a growing business. You'll have the ability to learn insurance, client relationship management, sales processes, marketing, and small business operations while helping clients protect what matters most. We're looking for someone who wants more than just a jobwe're looking for someone who wants to grow with us.


Benefits

Annual Base Salary + Bonus Opportunities

Flexible Schedule

Hands on Training

Mon-Fri Schedule

Career Growth Opportunities


Responsibilities

What You'll Do

Client Onboarding

  • Welcome new clients to the agency
  • Help collect documents and signatures
  • Ensure policies are issued correctly
  • Assist clients with account setup and agency resources
  • Follow up on outstanding items

Client Service

  • Answer client questions
  • Assist with policy changes and service requests
  • Communicate with insurance carriers when needed
  • Help clients navigate billing and policy concerns
  • Maintain organized client records

Appointment Setting

  • Schedule appointments for the agency owner
  • Follow up with referral opportunities
  • Re-engage past clients and prospects
  • Help keep the calendar organized

Account Reviews & Cross-Selling

  • Identify opportunities to round out accounts
  • Help uncover missing coverages
  • Schedule review appointments
  • Assist with monoline and win-back campaigns

Agency Support

  • Keep tasks organized and completed
  • Help manage follow-up activities
  • Assist with marketing and referral relationship follow-up
  • Support daily agency operations

Requirements

Must either be currently licensed in P&C or willing to get licensed within 90 days