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Agency Assistant Jobs in Alabama (NOW HIRING)

W3Global Inc.

Civil Professional Engineer

Fairhope, AL · On-site

$75K - $110K/yr

Coordinate with project managers, contractors, and regulatory agencies. * Assist with project planning, feasibility studies, and cost estimates. * Ensure designs comply with local, state, and federal ...

Bryant Dental - Huntsville

Dental Assistant

Huntsville, AL · On-site

$17.75 - $23.25/hr

Dental Assistant Reports to: Dentist / Operations Leader FLSA Status: Non - Exempt (Hourly ... License / training as required by their state/county/local licensing agency * X-ray certification ...

Monument Dental

Dental Assistant

Millbrook, AL · On-site

$21/hr

Dental Assistant Reports to: Dentist / Operations Leader FLSA Status: Non - Exempt (Hourly ... License / training as required by their state/county/local licensing agency * X-ray certification ...

Bryant Dental - Madison

Dental Assistant

Madison, AL · On-site

$16.25 - $21/hr

Dental Assistant Reports to: Dentist / Operations Leader FLSA Status: Non - Exempt (Hourly ... License / training as required by their state/county/local licensing agency * X-ray certification ...

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All JobsAgency JobsAgency Assistant JobsAgency Assistant Jobs in Alabama

Agency Assistant information

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in Alabama?

The most popular types of Agency jobs in Alabama are:

Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in Alabama as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant (Part-Time)

Schneider Insurance Agency Inc

Mobile, AL • On-site

$16.25 - $22/hr

Part-time

Re-posted 28 days ago

Job description

About Us


At Schneider Insurance Agency, we pride ourselves on being a trusted local team that helps protect what matters most to families and businesses across the Gulf Coast. We combine professionalism with a friendly, down-to-earth culture that values growth, collaboration, and customer care.


Position Overview:


We're seeking organized, personable Administrative Assistants to support our service team with day-to-day client operations. This role is ideal for someone looking to gain professional office experience in a growing business environment. You'll work closely with licensed insurance professionals, learning the fundamentals of agency operations and customer service.


Benefits

Flexible Schedule


Responsibilities

Key Responsibilities:


  • Answer and route incoming phone calls with a friendly, professional attitude
  • Assist clients with billing questions and payment processing
  • Prepare and process Certificates of Insurance (COIs)
  • Set up renewal shells and organize policy audits within our management system
  • Support team members with data entry, document scanning, and filing
  • Maintain organized records and assist with special administrative projects as assigned

Requirements

What Were Looking For


  • Strong communication and interpersonal skills
  • Attention to detail and accuracy in data entry and documentation
  • Proficiency with Microsoft Office (Word, Excel, Outlook)
  • Willingness to learn industry systems and procedures
  • Dependable, professional, and comfortable working in a team environment


Growth Opportunities:

This position offers a pathway to long-term roles within the agency for those interested in pursuing a career in insurance, customer service, or office administration. As you learn our systems and processes, there are opportunities for advancement into full-time positions and potential licensing and training support.


Why Join Schneider Insurance Agency?


  • Supportive and collaborative work environment
  • Hands-on exposure to real-world business operations
  • Opportunities for professional growth and development
  • Competitive hourly pay with flexible scheduling