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Agency Assistant Jobs in California (NOW HIRING)

Levity Talent

Executive Assistant

Los Angeles, CA · On-site

$70K - $75K/yr

Minimum qualifications: 3+ years of Executive Assistant, Talent Assistant, Agency Assistant, or Entertainment Administration experience. Exceptional organization, multitasking and time management ...

Alliance Home Health Group

Be Seen First

Administrative Assistant - Home Health Agency

Woodland Hills, CA · On-site

$20 - $25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

The Administrative Assistant supports the daily operations of a home health agency by providing administrative, clerical, and customer service support. This role serves as a key point of contact for ...

winn

Occupancy Specialist I (Shadow Way)

Oceanside, CA

$17.63 - $21.38/hr

Completing the recertification worksheet so that the annual Tax Credit reports (Tenant Income Certification TIC) may be prepared for the state compliance agency. * Assist the Property Management ...

winn

Occupancy Specialist I (Shasta Court)

Chowchilla, CA · On-site

$17.33 - $21/hr

Completing the recertification worksheet so that the annual Tax Credit reports (Tenant Income Certification TIC) may be prepared for the state compliance agency. * Assist the Property Management ...

winn

Occupancy Specialist I (Shadow Way)

Oceanside, CA

$17.63 - $21.38/hr

Completing the recertification worksheet so that the annual Tax Credit reports (Tenant Income Certification TIC) may be prepared for the state compliance agency. * Assist the Property Management ...

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All JobsAgency JobsAgency Assistant JobsAgency Assistant Jobs in California

Agency Assistant information

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in California?

The most popular types of Agency jobs in California are:

What cities in California are hiring for Agency Assistant jobs?

Cities in California with the most Agency Assistant job openings:

Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Levity Talent

Los Angeles, CA • On-site

$70K - $75K/yr

Full-time

Re-posted 4 days ago

Job description

Description

Executive Assistant 

Levity Talent (the major management/producing arm of Levity Live) is seeking a dedicated, organized, motivated, detail-oriented, proactive, and resilient Executive Assistant to support Senior Talent Manager. This individual will serve as the operational backbone of the office, managing executive scheduling, contract administration, travel logistics, reporting, expense tracking, and day-to-day administrative operations. 


Job Duties Include:

Manage Executive complex calendar, appointments, meetings and scheduling requests. 

Serve as the primary gatekeeper for incoming communications, calls, and correspondence.

Maintain daily schedules, meeting reminders, and calendar updates. 

Coordinate client meetings, studio appointments, pickups, and special events. 

Request, secure, tracks and update contracts and riders. 

Maintain organized contract files and documentation systems. 

Review and maintain internal scheduling grids and reporting trackers. 

Track settlements, finals, commissions, and payment-related expenses 

Coordinate executive and client travel arrangements along with itineraries. 

Conduct research projects and provide operational support for special initiatives.

Maintain accurate records, database, and filing systems. 

Interact professionally with high-profile clients, agents, managers, promoters, and venue partners. 

Identify workflow issues and proactively escalate concerns when necessary. 


Minimum qualifications:

3+ years of Executive Assistant, Talent Assistant, Agency Assistant, or Entertainment Administration experience.

Exceptional organization, multitasking and time management skills.

Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint 

Strong written and verbal communication skills.

Ability to manage confidential information with professionalism and discretion. 

High attention to detail and strong follow through

Ability to thrive in a fast-paced, deadline-driven environment

Passion for comedy, entertainment, and talent management preferred. 


Preferred Experience:

Talent Management, agency, production company, live entertainment, or comedy industry experience.

Experience working with contracts, riders, settlements, and financial reporting

Apply