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Agency Assistant Jobs in Arizona (NOW HIRING)

Pioneer Title Agency

Escrow Assistant - Pine

AZ · On-site

$18 - $23/hr

Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and ... The Escrow Assistant provides clerical and administrative support to the escrow team while ...

Maricopa County

Fiduciary Field Assistant

Phoenix, AZ · On-site

$20.25 - $32.50/hr

... not have another person or agency willing to serve. We are looking for individuals who are ... Physically assist clients in moving to new housing. Move personal property to new housing or ...

Maricopa County, AZ

Fiduciary Field Assistant

Phoenix, AZ · On-site

$20.25 - $32.50/hr

... not have another person or agency willing to serve. We are looking for individuals who are ... Physically assist clients in moving to new housing. Move personal property to new housing or ...

Maricopa

Fiduciary Field Assistant

Phoenix, AZ · On-site

$20.25 - $32.50/hr

... not have another person or agency willing to serve. We are looking for individuals who are ... Physically assist clients in moving to new housing. Move personal property to new housing or ...

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Agency Assistant information

What are the key skills and qualifications needed to thrive as an agency assistant, and why are they important?

To thrive as an Agency Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or relevant administrative coursework. Familiarity with office productivity software such as Microsoft Office Suite and basic knowledge of customer relationship management (CRM) systems are commonly required. Excellent communication, multitasking ability, and a proactive attitude are standout soft skills for this role. These skills are vital for efficiently supporting agency operations, ensuring smooth workflow, and fostering positive interactions with clients and team members.

What are some common challenges an agency assistant may face when supporting multiple team members simultaneously?

As an Agency Assistant, you'll often juggle tasks for various team members, which requires strong organizational and communication skills. Balancing competing priorities and managing time effectively can be challenging, especially during high-volume periods or tight deadlines. Adapting quickly to shifting needs and proactively clarifying expectations with your team can help ensure tasks are completed accurately and on schedule. It's also important to stay organized with digital tools and maintain clear documentation to manage assignments efficiently.

What is an agency assistant?

Agency Assistants are administrative professionals who provide support to agencies, such as advertising, insurance, or real estate firms. Their responsibilities typically include handling communications, scheduling meetings, organizing files, and assisting with client relations and project management. They play a crucial role in ensuring the smooth day-to-day operations of the agency and may also help with research, data entry, and other clerical tasks as needed.

What is the difference between Agency Assistant vs Administrative Assistant?

AspectAgency AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer relevant certificationsHigh school diploma; often some college or administrative certifications
Work EnvironmentAgency settings such as marketing, advertising, or talent agenciesOffice environments across various industries
Employer & Industry UsagePrimarily in service, creative, or media agenciesWidespread across corporate, government, and nonprofit sectors
Common Search & ComparisonOften compared for support roles within agenciesMore general administrative support roles

The Agency Assistant typically works within specific agency environments, focusing on supporting agency operations, while the Administrative Assistant has a broader role across various industries, providing general administrative support. Both roles require similar credentials but differ mainly in industry focus and work setting.

What are the most commonly searched types of Agency jobs in Arizona? The most popular types of Agency jobs in Arizona are:
What cities in Arizona are hiring for Agency Assistant jobs? Cities in Arizona with the most Agency Assistant job openings:
Agency Assistant jobs near you
Infographic showing various Agency Assistant job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Production assistant for Insurance Agency

Country Financial - Pat Fisher Agency

Chandler, AZ • On-site

$22 - $25/hr

Full-time

PTO

Posted 13 days ago

Job description

At the Pat Fisher Agency with Country Financial, we believe that insurance is about far more than just policiesit is about looking out for our neighbors here in Chandler. We are looking for a friendly and organized Customer Service Representative to join our local office family. When you work with us, you are not just another employee; you are a vital part of a team dedicated to helping members of our community protect what matters most to them. We pride ourselves on being a place where kindness, integrity, and clear communication are the foundation of everything we do. You will spend your days connecting with our clients, answering their questions, and ensuring they feel heard and valued. If you enjoy building relationships and want a role that balances professional growth with the warmth of a community-focused office, we invite you to reach out. We would love to chat about how your skills and personality can help us continue to provide excellent service to the people of Arizona.


Benefits

Hourly Base Salary Based on Experience

Paid Time Off (PTO)

Flexible Schedule

Mon-Fri Schedule

Career Growth Opportunities

Hands on Training

Sick Leave

Paid Holidays

Team Building Activities

Work Life Balance

Licensing Assistance


Responsibilities
  • Manage incoming inquiries regarding existing policies, helping clients understand their coverage and updates.
  • Process policy changes and payments accurately to ensure our clients have peace of mind.
  • Support the agency owner with administrative tasks that keep our daily operations running smoothly.
  • Review customer accounts to identify gaps in coverage or opportunities to better protect their families.
  • Greet clients warmly as they visit our Chandler office and make them feel supported from the moment they walk through the door
  • Contribute to a welcoming and positive atmosphere that defines our agency culture.

Requirements
  • Active Property and Casualty licenses in Arizona.
  • Previous experience working in an insurance agency setting.
  • Strong command of office software and agency management systems.
  • Professional verbal and written communication skills.
  • Ability to manage multiple priorities in an office environment.
  • A genuine interest in helping people navigate their financial security.