Administrative Jobs in Decatur, GA (NOW HIRING)

Summary
Serves as an Administrative Officer and provides high level administrative support within the Service Center, Air Traffic Organization (ATO). The Administrative Officer reports directly to the Director and is a member of the Director's Staff who carries out a portfolio of responsibilities under the service unit's purview.
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Duties
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Performs a combination of routine, multiple and varying assignments under the general direction of a manager, Director and Executive Staff. Applies experience and detailed knowledge of the substantive nature of agency programs and activities; agency missions, policies and objectives, to plan and accomplish assignments. Works with the executive staff on planning organizational needs, and preparing plans, goals, objectives and criteria for management processes and assists with ensuring administrative processes are functioning efficiently and effectively and in accordance with current guidance, policies and regulations.
Provides procedural information to the Director and Executive Staff for assigned areas within the Service Center. Provides support for administrative management programs and monitoring the organizational process for such areas as fiscal programs and training functions. Analyzes actions for proper distribution, inputs actions into the appropriate databases in KSN. Maintains, monitors and updates automated trackers and provides coordination and follow-up, ensures deadlines/milestones are met and reports delinquencies to management.
Acts as an individual contributor and/or member of the Executive Team for communications, KSN online content, and marketing events in support of the Service Center. Conducts research and assists in the interpretation and implementation of policies, procedures, and requirements. Assists in communicating on behalf of the Director using videos, newsletters, and/or other correspondence. Works with the Service Center secretaries/Administrative Officers in day-to-day operations.
Coordinates, evaluates and monitors all daily activities and calendars. Participates in the Combined Federal Campaign, Employee Engagement initiatives, other Service Center initiatives and special events. Typically receives guidance on selecting approaches from the Director. Schedules and develops agenda for the quarterly Administrative Forum. Provides logistical support for the Directors VTC meetings and schedules conference rooms.
Ensures information is disseminated to lower-level administrative support personnel for collaboration, consistency, training and process improvements to facilitate a cohesive and comprehensive administrative support team within the Service Center. Functions as the E2 Travel System focal point and manages travel schedules for the Director; prepares, reviews, and submits travel authorizations and vouchers; uses knowledge of the FAA travel and procurement policies for supply inventory and purchasing, spending plan preparation/submission and oversight, and tracking of expenditures and obligations.
Informs the organization on time and attendance procedures. Ensures that CASTLE and LDR databases are up to date. Assists with analysis and reports on data for Labor Distribution Report (LOR). Tracks labor distribution using an automated system such as CRU-X and works with an automated budget system such as Report Analysis Distribution System (RADS). Manages time and attendance for the Service Center Director's direct reports.
Demonstrates some independence in planning time and using assigned resources to accomplish tasks. Contacts are primarily internal to the organizational unit, on behalf of the Director on routine matters such as gathering information or explaining regulations. Organizes correspondence, deadlines, and activities. Maintains Executive Staff's confidence and protects operations by keeping information confidential.
Assists with managing and updating various phone lists, organizational charts and KSN web pages. Prepares, reviews and edits Executive correspondence to ensure consistency and compliance with FAA correspondence and branding requirements. Establishes and maintains an extensive filing system for the Director and Executive Staff; tracks, monitors and prepares reports on weekly travel, correspondence and other activities.
Requirements
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Conditions of employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).

Qualifications
To qualify for this position at the FV-G level, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FG/GS-09. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.
Specialized experience is:

• Coordinating complex calendars, scheduling meetings, and providing logistical support for events.
• Managing multiple tasks with confidentiality and efficiency.
• Experience using travel, procurement, and budgeting systems.

Applicants should provide examples of Specialized Experience in their Work History.
Qualifications must be met by the closing date of the announcement.
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Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each Leadership and Management Dimension and Technical Requirement.
In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.
Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSAs listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category rating, or priority grouping and referred to the selecting official for consideration.
Some, all or none of the applicants may be interviewed.
Security Requirement: Low Risk (1). This position requires completion and favorable adjudication of a background investigation prior to appointment, unless a waiver is obtained.
https://jobs.faa.gov/FAACoreCompensation.htmFAA's Core Compensation Pay Plan: This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website:
Incomplete Application: Please follow all instructions carefully. Errors or omissions may affect your rating or further consideration for this vacancy.
This is not a bargaining unit position.
Links to Important Information: Locality Pay, COLA
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.