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Administrative Services Associate Jobs (NOW HIRING)

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Admin Svcs Associate

Delaware, OH · On-site

$16.50 - $20.75/hr

Admin Services Associate Pay Rate: $27 Hours: 8:00-4:30 | M-F Location: 4200 Surface Rd, Columbus OH Assignment Duration: 8 months Possible for extension? Yes What You'll Do As an Administrative ...

Forgent

Administrative Services Supervisor

Osseo, MN · On-site

$31 - $37/hr

The Administrative Services Supervisor is responsible for providing administrative and operational ... Qualifications : · Associate's degree in a related field or equivalent professional experience in ...

V Group

Administrative Services Assistant

Nashville, TN · On-site

Graduation from an accredited college or university with an associate's or bachelor's degree is required. At least two years of experience providing administrative, operational, or fiscal support is ...

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How much do administrative services associate jobs pay per year?

As of Sep 9, 2026, the average yearly pay for administrative services associate in the United States is $50,629.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What does an administrative services associate do?

An administrative services associate provides administrative support by managing office tasks such as scheduling, correspondence, record keeping, and coordinating logistics. They often use office software like Microsoft Office and may handle tasks related to facilities, supplies, and communication to ensure smooth office operations.

What jobs fall under administrative services?

Jobs under administrative services include roles such as administrative assistants, office managers, receptionists, executive assistants, and clerical staff. These positions typically involve tasks like scheduling, correspondence, record-keeping, and supporting daily office operations, often requiring proficiency with office software and organizational skills.

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Administrative Services Associate jobs near you
Infographic showing various Administrative Services Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,629 per year, or $24.3 per hour.

Administrative Services Associate Outpatient Consultative Cardiology

Philadelphia, PA • On-site

Pennsylvania Medicine
See more jobs at Pennsylvania Medicineexternal

Full-time

Re-posted yesterday

Penn Medicine rating

7.5

Company rating: 7.5 out of 10

Based on 354 frontline employees who took The Breakroom Quiz

231st of 898 rated healthcare providers

Job description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Administrative Services Associate
Department: Outpatient Consultative Cardiology
Location: Hospital of the University of Pennsylvania - 3400 Spruce St
Hours: Mon-Fri office hours
Summary:
  • This position is responsible in assisting with the management of a clinical practice in a busy academic clinical department. Duties are to coordinate patient related activity for both outpatient visits and procedures. This includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence.

Responsibilities:
  • Clinical Duties
  • Greets, screens, schedules and directs patients in a prompt, positive, pleasant, and helpful manner at all times even in the most adverse circumstances.
  • Retrieves and processes incoming medical records/images, ensure scanning and physician review is completed.
  • Ensures diagnostic testing and other evaluations are completed before visit if applicable.
  • Assists attending physician with outpatient office hours including maintaining clinical schedule, closing necessary dates and moving patients if rescheduling is necessary, traveling to clinic location if applicable.
  • Schedules required procedures and OR/Lab for patients at provider's direction.
  • Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
  • Responsible for the timely submission of pre-op cases and ensures accuracy of information and correct forms completed and signed in advance of procedure.
  • Processes medication refill requests, triaging to appropriate clinical staff.
  • Coordinates and schedules cases with medical equipment representatives as required.
  • Completes medication authorizations and obtains prior authorizations for procedures.
  • Obtains medication pricing and coverage information for patients.
  • Initiates Tier 1 prescription exemptions as needed.
  • Schedules tests, procedures, and other clinical follow-up services as requested by the providers.
  • Completes medical records requests. Handles all patient correspondence, including myPennMedicine messages.
  • Admin Duties
  • Answers and screens all phone calls and patient inquiries.
  • Take appropriate messages/delegate to appropriate staff.
  • Maintains multiple calendars, clinical schedules, surgery/procedure schedules, on call and office hours.
  • Maintains physician Epic template. Attends and take minutes in meetings when necessary.
  • Schedules travel and lodging for physicians and completes submissions of expenses for travel and other professional expenses.
  • Updates CVs in FEDs.
  • Create/Edit and distribute letters per attending physician direction.
  • Coordinates submission and approval of journal articles, and permissions as directed.
  • Coordinates visits for visiting scholars.
  • Coordinates visits and interview schedule for the recruitment of faculty.
  • On Call Schedule Management with the ability to enter and make changes to the call schedule in appropriate system, Qgenda, etc.
  • Billing Duties
  • Use the correct CPT code for scheduling procedures/surgeries/admissions and link correct primary diagnosis.
  • Ensure that all operative reports and encounter forms are turned in for billing within the designated timeframes.
  • Maintains comprehensive knowledge of reimbursement coverage from third party payers, managed care plans and protocols for referrals.
  • Ensures all pre-registration items are completed to allow for timely and complete billing.
Education or Equivalent Experience:
  • H.S. Diploma/GED (Required)
  • 2+ years medical office experience, or 2 years of customer service experience (Required)
  • Related clinical office experience required.
  • Prior customer service or insurance verification experience in a healthcare setting preferred.
  • A degree (Associate's, Bachelor's, Master's) may be considered in lieu of some experience.

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

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