Administrative Clerk Jobs (NOW HIRING)

Salary: See Position Description
Location : City of Brea-Civic Center
Job Type: Full-Time & Part-Time
Job Number: 2026-00027
Department: Multiple Departments
Opening Date: 08/06/2026
Closing Date: Continuous
Description
Administrative Clerk I - $46,595.89 - $59,646.65 / Annually
Administrative Clerk II - $51,235.87 - $65,586.33 / Annually
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time; all interested candidates are encouraged to apply immediately.
***There are currently three (3) vacancies. One (1) full-time position assigned to the Community Development Department, One (1) part-time position assigned to the Fire Administration office and One (1) part-time position assigned to the Public Works Department.***
***The eligibility list established from this recruitment may be utilized to fill future full-time or part-time Administrative Clerk I/II vacancies.***
To perform a wide variety of general clerical and administrative duties in assigned department; maintain records; type reports, memorandums, correspondence, and other documents; may perform specialized administrative support duties for a department; and perform other related duties, as assigned.
DISTINGUISHING CHARACTERISTICS
Administrative Clerk I
This is the entry-level classification in the Administrative Clerk series. The classification is distinguished from the Administrative Clerk II level in that assignments are routine and repetitive duties which are performed according to established procedures and changes in procedures or exceptions to rules are explained in detail as they arise. This classification may be used as a training class for flexibly staffed positions. In this use, the incumbent of the classification would lack a complete knowledge of department procedures and precedents and not yet be able to perform the full range of duties assigned to the Administrative Clerk II level without immediate supervision.
Administrative Clerk II
This is the journey-level classification in the Administrative Clerk series. Positions in this classification are flexibly staffed and are normally filled by advancement from the Administrative Clerk I level, or, when filled from the outside, require prior clerical experience. Appointment to the Administrative Clerk II level requires that the employee be performing the full range of duties for the classification and meet the qualification standards for the classification. An Administrative Clerk II is expected to perform assigned duties with only occasional instruction or assistance, and work is normally reviewed only on completion. Adequate performance at this level requires the knowledge of general City procedures on purchasing, personnel and payroll, as well as knowledge of department policies and procedures.
SUPERVISION RECEIVED AND EXERCISED
Administrative Clerk I
Immediate supervision is provided by management, professional, technical, or higher level clerical positions.
Functional or technical supervision may also be received from department staff.
Administrative Clerk II
General supervision is provided by management, professional, technical, or higher level clerical positions.
Functional or technical supervision may also be received from department staff.
Technical supervision may be provided to other clerical classes.
Examples of Duties
Essential job functions include, but are not limited to, the following: (These functions may not be present in all positions in this classification. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.)
Type and proofread a variety of documents including reports, memos, and statistical charts from oral dictation, rough draft, forms, copy, notes or transcribing machine recordings.
Perform a wide variety of routine clerical work including filing, billing, checking, and recording information on records.
Maintain a variety of statistical records; check and tabulate statistical data; prepare simple statistical reports.
Maintain inventory records; process purchase requisitions; maintain purchase records; resolve errors in orders received and invoices.
Order office supplies; submit expense claims.
Act as City and/or department receptionist; answer the telephone and wait on the general public, giving information on department policies and procedures as required.
Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
Receive, sort and distribute incoming and outgoing correspondence.
Schedule appointments and various meetings. Issue, receive, type and process various applications, permits and other forms.
Click for additional information on the Administrative Clerk I job description and for additional information on the Administrative Clerk II job description
Typical Qualifications
Administrative Clerk I
Experience and Education
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position.
A typical combination is:
Experience
No directly related experience required.
Education
Equivalent to completion of the twelfth grade including or supplemented by specialized clerical courses.
Administrative Clerk II
In addition to those of the Administrative Clerk I
Experience and Education
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities, and enable the individual to successfully perform the essential functions of the position. A typical combination would be one year in a position comparable to an Administrative Clerk I in the City of Brea.
Supplemental Information
TO BE CONSIDERED
If you are interested in this outstanding opportunity, please visit https://www.governmentjobs.com/careers/brea/ to submit a City of Brea electronic employment application.
Electronic applications will be accepted until a sufficient number of qualified applications have been received Applicants are encouraged to apply early. Resumes cannot be accepted in lieu of a City of Brea employment application. The City of Brea cannot accept responsibility for notifying candidates of incomplete applications. It is the candidate's responsibility to make sure the application is properly submitted.
THE SELECTION PROCESS
Shall consist of two phases: (If you should need assistance in completing the employment application, or in participating in the selection process, please notify Human Resources prior to the filing deadline.)
Phase One - Application Review: The first phase of the selection process shall be a detailed review and appraisal of each candidate's application.
Phase Two - Written Examination: Those candidates determined to be most qualified on the basis of education and experience, as submitted, may be invited to participate in the second phase, the written examination. Candidates achieving a passing score of 70 on the written examination will be placed on the Employment Eligibility List for Administrative Clerk I/II. Eligibility Lists are generally valid for up to one year. Appointment(s) to the position will be made from the Eligibility List.
The examination can be waived for anyone who has received a passing score on a City of Brea Entry-Level Clerical Examination within the last 12 months.
Prospective candidates must successfully complete a thorough background review. Upon a contingent offer of employment, prospective candidates must successfully complete a medical examination and provide proof of legal work status. All new employees will be fingerprinted as a part of the employment process and a criminal history check will be conducted with the Department of Justice and Federal Bureau of Investigation.
In accordance with Government Code Section 3100, in the event of a disaster, City employees are considered disaster service workers and may be asked to respond accordingly.
THE CITY OF BREA RECRUITS, HIRES AND PROMOTES WITHOUT REGARD TO RACE, COLOR, RELIGION, PHYSICAL DISABILITY OR CONDITION, GENETIC INFORMATION, SEX, SEXUAL ORIENTATION, AGE, OR NATIONAL ORIGIN, EXCEPT IN THOSE SPECIFIC INSTANCES WHEREBY A BONA FIDE OCCUPATIONAL QUALIFICATION DEMANDS OTHERWISE. THE CITY OF BREA HIRES ONLY UNITED STATES CITIZENS OR LAWFULLY AUTHORIZED ALIENS.
The provisions of this bulletin do not constitute a contract, expressed or implied, and any provisions contained in this bulletin may be modified or revoked without notice.
The City of Brea offers a comprehensive benefit package for eligible employees and their dependents for the Brea City Employees' Association (BCEA) members, including:
SALARY RANGE: Composed of eleven (11) steps. Merit step increases are based on satisfactory performance.
RETIREMENT: Membership in CalPERS. Classic CalPERS members will be enrolled in the 2% @ 55 retirement formula and pay the employee's 8% share. New CalPERS members, or returning CalPERS members with a break in service greater than six months, will be enrolled in the 2% @ 62 retirement formula and will be required to pay 50% of the normal CalPERS cost. The City does not participate in Social Security; however, employees pay the cost to participate in Medicare.
HEALTH INSURANCE: The City provides up to $2,100 per month towards health insurance for employee and dependents through the CalPERS Health Benefit program. Alternatively, there is a $325 medical opt out payment for employees who are insured outside the City's insurance coverage.
GROUP INSURANCE PROGRAMS: Available to eligible City employees and qualified dependents. These programs include dental, vision, supplemental life and accidental death and dismemberment insurances.
FLEXIBLE SPENDING ACCOUNTS: Available where employees use pre-tax salary to pay for regular child care, adult dependent care and/or medical expenses.
RETIRMENT SAVINGS ACCOUNT: The City offers a voluntary 457 (b) Deferred Compensation Plan for an additional tax-deferred savings option.
WELLNESS REIMBURSEMENT: Up to $500 per fiscal year to be paid out in the second pay period of July for employees who are on payroll on July 1.
BILINGUAL PAY: $100 per month for eligible languages in addition to English.
TUITION/CERTIFICATE REIMBURSEMENT: Employees are eligible for tuition reimbursement/certificate reimbursement based on their bargaining group.
HOLIDAYS: Twelve (12) designated holidays provided per year.
GENERAL LEAVE: Employees shall earn and accrue vacation and sick leave time based on their bargaining group.
UNIFORM ALLOWANCE: Employees under the eligible classifications shall earn a lump sum uniform allowance up to $700 per fiscal year.
For a more detailed overview of the benefits, review the Memorandum of Understanding at: Click on the links under "General Employees Unit".
01
Did you retire from an agency under the California Public Employees' Retirement System (CalPERS)?

• Yes
• No

02
How many years of clerical experience do you have?

• No Experience
• Less than 1 year
• 1 year to less than 2 years
• 2 years to less than 3 years
• 3 years or more

03
Please describe your experience with in-person or remote customer service and how you gained this skill. Provide examples from your education, work or volunteer experiences. If no experience, please type "N/A".
04
Which of the following customer service functions have you performed as a primary job duty?

• Providing general and specific information to the public or internal customers
• Responding to requests and complaints from the public or internal customers
• Using a computer to research, retrieve, and/or revise information on records
• Compile information and data for statistical and financial reports
• Order office supplies; submit expense claims
• None of the above

05
Please explain your experience with managing documentation that contains confidential and sensitive information. If no experience, type "N/A".
06
Please selected your experience level with Microsoft Office products, such as; Excel, PowerPoint, Word, etc.

• None
• Beginner
• Intermediate
• Advanced
• Expert

07
Please indicate which department you would be most interested in working in.

• Community Development Department
• Fire Administration Office
• Public Works Department
• No preference

08
Do you prefer Full-Time or Part-Time?

• Full-Time
• Part-Time
• No preference

09
Do you understand that the eligibility list created from this recruitment may be used for future vacancies?

• Yes
• No

Required Question