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Administrative Assistant Jobs in Springfield, IL

Prime Outlets

Assistant, Administrative-I

Springfield, IL · On-site

$14.50 - $29.15/hr

... * Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and ...

Augment

Scalehouse Attendant

Taylorville, IL

$25/hr

What You'll Do As an Administrative Assistant placed on-site through Augment, you'll handle office coordination, driver paperwork, reporting, and customer service support. You'll play a vital role in ...

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All JobsAdministrative JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Springfield, IL

Administrative Assistant information

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How much do administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for administrative assistant in Springfield, IL is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.12 per hour, depending on experience, location, and employer.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What are the jobs of an administrative assistant?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and may assist with billing, travel arrangements, and data entry to ensure smooth office operations.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and may coordinate meetings or manage correspondence to ensure smooth office operations.
More about Administrative Assistant jobs

What are the most commonly searched types of Administrative jobs in Springfield, IL?

The most popular types of Administrative jobs in Springfield, IL are:

What job categories do people searching Administrative Assistant jobs in Springfield, IL look for?

The top searched job categories for Administrative Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Administrative Assistant jobs?

Cities near Springfield, IL with the most Administrative Assistant job openings:

Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,379 per year, or $20.9 per hour.

Law Enforcement Administrative Assistant (6102)

Three Saints Bay, LLC

Springfield, IL • On-site

$45K - $49K/yr

Full-time

Posted 12 days ago

Job description

Bennett Aerospace Inc, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, has an opening for a highly motivated Law Enforcement Administrative Assistant position located in Springfield, Illinois.
The successful candidate will use his/her knowledge of applying analytic methodologies and principles to address program needs while maintaining program confidentiality. The Law Enforcement Administrative Assistant will perform a wide range of administrative, office and professional support activities, customer support services, data entry, research and analysis, and support to customer managers to facilitate the efficient operation of the organization. The Law Enforcement Administrative Assistant will perform other duties as assigned by the management team. Regular, predictable attendance is essential for satisfactory performance as is the ability to work with minimal direction and within a team environment. There is no telecommute option available for this position and an in-office presence is required for the work week.
Position Responsibilities:
  • Works independently.
  • Identifies potential problems and solutions through data analysis, reduction, and entry.
  • Provides technical and administrative guidance to group supervisors, program managers and other staff members.
  • Serves as a technical advisor on complex problems to other staff members.
  • Stimulates others through ideas and information.
  • Receive and direct visitors and clients, answers, screens and transfers inbound phone calls.
  • Opens, sorts and distributes incoming correspondence; coordinate outgoing mail and packages to be picked up.
  • Maintains office supply inventories, maintains hard copy and electronic filing system, scans documents into digital case files.
  • Maintains monthly motor vehicle files, maintains attendance reports; leave records, trip records and logs.
  • Corrects any discrepancies found in reports; prepares and modifies documents including correspondence, reports, drafts, memos, cables, and emails.
  • Prepares and maintains physical and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc.
  • Performs routine audits of databases and files; maintains database records by ensuring information is current and accurate; reconciles inconsistencies found in databases.
  • Assists personnel with timely and accurate submission of required reports; supports investigations and projects by researching and consolidating information from various data sources/systems.
  • Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate.
  • Performs general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
  • Identifies potential problems and solutions through administrative expertise, data analysis, reduction, and entry.
  • Supports projects by researching and consolidating information from various data sources/systems.
  • Performs other duties as assigned.

Position Requirements:
  • Minimum of a bachelor's degree or equivalent.
  • Minimum of 3-4 years of experience as an analyst in related discipline.
  • Experience in law enforcement discipline is preferred.

Skills:
  • Experience with Microsoft Teams and SharePoint management and computer software programs.
  • Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Knowledge of applying analytic methodologies and principles to address needs of programs.
  • Strong organizational and attention to detail skills.
  • Position requires strong analytical, interpersonal, oral and written communication skills, and the ability to solve complex problems and work in a team environment.

Security Requirements:
Security Clearance Level: Public Trust
  • Background Check
  • Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements.
  • Must be a US Citizen with the ability to obtain a US Government security clearance.
  • Successful Pass of Bennett Aerospace Background Investigation Drug Screening and Credit Check.

Position Location: Springfield, Illinois
Anticipated Salary Range: $45,000 - $49,000
Apply online: https://phg.tbe.taleo.net/phg01/ats/careers/v2/viewRequisition?org=GATEWAYVENT&cws=55&rid=6102
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Apply