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Administrative Assistant Jobs in Springfield, IL

PossAbility, LLC

Administrative Assistant

Springfield, IL · On-site

$16.50 - $19/hr

Training & development Administrative Assistant At PossAbility, LLC, we strive to be the difference we wish to see in the world, investing fully into the community with a heartfelt, person-centered ...

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Administrative Assistant

Springfield, IL · On-site

$16 - $20/hr

If so, we are looking for you to join our team as a Part-Time Administrative Assistant at Poplar Place in Springfield, IL! ESSENTIAL JOB FUNCTIONS: * Providing timely and professional responses to ...

WESTCARE INC

Administrative Assistant (52063)

Lincoln, IL · On-site

$15.87 - $18.75/hr

Provide administrative/secretarial support to the assistant program director/supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts ...

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All JobsAdministrative JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Springfield, IL

Administrative Assistant information

See Springfield, IL salary details

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How much do administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for administrative assistant in Springfield, IL is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.12 per hour, depending on experience, location, and employer.

What is an administrative assistant?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What are the key skills and qualifications needed to thrive as an administrative assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What are common challenges administrative assistants face when managing multiple priorities, and how are they typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What are the jobs of an administrative assistant?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, answering phones, and coordinating communication within an office. They often use office software like Microsoft Office and may assist with billing, travel arrangements, and data entry to ensure smooth office operations.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and may coordinate meetings or manage correspondence to ensure smooth office operations.
More about Administrative Assistant jobs

What are the most commonly searched types of Administrative jobs in Springfield, IL?

The most popular types of Administrative jobs in Springfield, IL are:

What job categories do people searching Administrative Assistant jobs in Springfield, IL look for?

The top searched job categories for Administrative Assistant jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Administrative Assistant jobs?

Cities near Springfield, IL with the most Administrative Assistant job openings:

Administrative Assistant jobs near you
Infographic showing various Administrative Assistant job openings in Springfield, IL as of August 2026, with employment types broken down into 83% Full Time, and 17% Part Time. Highlights an 100% In-person job distribution, with an average salary of $43,379 per year, or $20.9 per hour.

Administrative Assistant

Diversified Services Network, Inc.

Springfield, IL • On-site

$17 - $18/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Position Summary
Diversified Services Network (DSN) is seeking a reliable, organized, and customer-focused Administrative Assistant to join our team in Springfield, Illinois. This onsite position provides administrative support to the office while assisting with document processing for our Eligibility project.
Key Responsibilities
  • Greet visitors and maintain a professional and welcoming front desk as needed.
  • Receive, sort, and distribute incoming mail and packages as needed.
  • Prepare and process outgoing mail and shipments.
  • Assist the Eligibility Services team with document intake and processing.
  • Review, organize, scan, and file and electronic documents.
  • Maintain accurate filing systems and ensure confidential records are properly secured.
  • Assist with data entry and document tracking.
  • Support office operations by ordering supplies and maintaining an organized work environment.
  • Schedule meetings and assist with general administrative tasks as needed.
  • Perform other administrative duties as assigned.

Minimum Qualifications
  • High school diploma or equivalent required; Associate degree preferred.
  • Experience working in a professional office environment.
  • Strong customer service and communication skills.
  • Proficiency in Microsoft Office (Word, Excel, and Outlook).
  • Excellent organizational skills and attention to detail.
  • Ability to handle confidential information with discretion.
  • Ability to prioritize multiple tasks in a fast-paced environment.
  • Strong interpersonal skills and a positive, team-oriented attitude.

Preferred Qualifications
  • Experience processing, organizing, or managing confidential documents.
  • Familiarity with records management and document filing procedures.

Position Details
  • Position: Administrative Assistant
  • Location: Springfield, IL (Onsite)
  • Employment Type: Full-Time
  • Schedule: Monday-Friday, standard business hours
  • Pay Rate: Approximately $17.00-$18.00 per hour

Benefits
  • 401(k)
  • Dental insurance
  • Vision Insurance
  • Disability insurance
  • Employee assistance program
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Paid Holidays

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