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Administrative Assistant Jobs in Rochester, MN (NOW HIRING)

Breakthrough Therapy Center LLC

Receptionist

Rochester, MN · On-site

$18.50 - $20/hr

Job Overview We are seeking a dedicated, organized, and personable Receptionist/Administrative Assistant to join our team. This role is vital to creating a welcoming environment for our clients and ...

Transdev

Administrative Manager

Rochester, MN

$56K - $69K/yr

... Assist with preparation of monthly and annual financial reports • Assist for cost analysis in ... Administrative / Clerical / Payroll / HR / Accounting Job Type: Full Time Req ID: 7642 Pay Group:

Transdev

Administrative Manager

Rochester, MN · On-site

$56K - $69K/yr

... Assist with preparation of monthly and annual financial reports • Assist for cost analysis in ... Administrative / Clerical / Payroll / HR / Accounting Job Type: Full Time Req ID: 7642 Pay Group:

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All JobsAdministrative Assistant JobsAdministrative Assistant Jobs in Rochester, MN

Administrative Assistant information

See Rochester, MN salary details

$11

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$31

How much do administrative assistant jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for administrative assistant in Rochester, MN is $21.39, according to ZipRecruiter salary data. Most workers in this role earn between $17.60 and $23.70 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Administrative Assistant, and why are they important?

To thrive as an Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and basic bookkeeping systems is often required. Excellent communication, time management, and problem-solving abilities are valuable soft skills in this role. These competencies are crucial for ensuring efficient office operations, supporting executives, and maintaining productivity in a fast-paced environment.

What Do Administrative Assistants Do?

Administrative Assistants perform various clerical duties in a company depending on the specific position and employer. Responsibilities may include filing paperwork, scheduling appointments, data entry, answering the phone, greeting visitors, and generally providing support to other people in the office. An Administrative Assistant job is great for those who enjoy working with people and being that go-to person within a company.

What are some common challenges Administrative Assistants face when managing multiple priorities, and how are these typically addressed?

Administrative Assistants often juggle various tasks such as scheduling meetings, handling correspondence, and supporting multiple team members, which can lead to competing priorities. To manage this, they typically use organizational tools like calendars, task lists, and project management software to prioritize deadlines and ensure nothing is overlooked. Clear communication with supervisors about workload and expectations, as well as proactive time management, are essential for success in this role. Regular check-ins with team members also help in aligning priorities and addressing urgent needs as they arise.

What is the highest pay for an administrative assistant?

The highest pay for an administrative assistant can reach around $60,000 to $70,000 annually, typically in high-cost-of-living areas or with extensive experience, specialized skills, or certifications. Senior or executive administrative assistants may earn higher salaries, especially when supporting top executives or working in specialized industries.

What exactly does an administrative assistant do?

An administrative assistant provides support by handling tasks such as managing schedules, organizing files, preparing documents, and communicating with clients or staff. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What are administrative assistants?

Administrative assistants are professionals who provide support to an organization or individual by handling a variety of clerical and organizational tasks. Their duties often include managing schedules, organizing files, answering phones, preparing documents, and assisting with office communications. They play a key role in ensuring the smooth operation of an office by coordinating activities and supporting other staff members. Administrative assistants may work in a wide range of industries, including business, healthcare, education, and government.

What is the difference between Administrative Assistant vs Receptionist?

AspectAdministrative AssistantReceptionist
CredentialsHigh school diploma; some roles may require post-secondary educationHigh school diploma typically sufficient
Work EnvironmentOffice settings, supporting multiple departmentsFront desk, greeting visitors, answering phones
Employer & Industry UsageCommon across various industries, supporting administrative functionsPrimarily in customer service and front office roles
Common Search & ComparisonOften compared for administrative support rolesOften compared for front desk and customer service roles

While both roles support office operations, Administrative Assistants handle a broader range of administrative tasks, including scheduling and document management, whereas Receptionists primarily manage front desk duties like greeting visitors and answering calls.

What qualifications do I need to be an admin assistant?

To become an administrative assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, proficiency in office software like Microsoft Office, and the ability to handle multiple tasks efficiently. Some positions may require prior experience or familiarity with specific tools such as scheduling software or data entry systems.

How much do admin assistants get paid?

The average salary for an administrative assistant varies by location and experience but typically ranges from $30,000 to $50,000 per year in the United States. Entry-level positions may start lower, while experienced assistants with specialized skills or certifications can earn higher wages. Many administrative assistants also receive benefits such as health insurance and paid time off.
More about Administrative Assistant jobs
What are the most commonly searched types of Administrative jobs in Rochester, MN? The most popular types of Administrative jobs in Rochester, MN are:
What are popular job titles related to Administrative Assistant jobs in Rochester, MN? For Administrative Assistant jobs in Rochester, MN, the most frequently searched job titles are:
What job categories do people searching Administrative Assistant jobs in Rochester, MN look for? The top searched job categories for Administrative Assistant jobs in Rochester, MN are:
What cities near Rochester, MN are hiring for Administrative Assistant jobs? Cities near Rochester, MN with the most Administrative Assistant job openings:
Administrative Assistant jobs near you

Payroll/HR Specialist and Special Education Administrative Assistant

Independent School District 255 - Pine Island

Pine Island, MN • On-site

$50K - $60K/yr

Full-time, Contractor

Medical, Dental, Life, Retirement, PTO

Posted 8 days ago

Job description

Position Type:
Secretarial/Clerical/Payroll
Date Posted:
6/5/2026
Location:
Pine Island School District
Job Posting: Payroll/HR Specialist & Special Education Administrative Assistant
Location: Pine Island School District - District Office
Job Type: Full-Time, 12-month contract
Start Date: Open Immediately
Application Deadline: Open Until Filled
Position Overview
Pine Island School District is seeking a highly skilled and detail-oriented Payroll/HR Specialist who will also serve as the Administrative Assistant to the Special Education Director. This dual-role position places primary emphasis on payroll and human resources functions for the district, with secondary responsibilities providing clerical and organizational support to special education leadership. The ideal candidate will have strong technical skills, the ability to manage sensitive information with discretion, and a proven record of accuracy and efficiency in a fast-paced environment.
Primary Responsibilities - Payroll/HR Specialist
  • Prepare, process, and reconcile payroll for all district employees, ensuring compliance with federal, state, and district requirements.
  • Maintain and update employee records, contracts, and personnel files in a secure and organized manner.
  • Administer employee benefits, including enrollment, changes, and terminations, and coordinate with benefit providers.
  • Manage new hire onboarding, including required forms, background checks, and orientation.
  • Provide staff support regarding payroll, benefits, leave, and HR policies.
  • Post job vacancies, track applicants, and assist in interview coordination.
  • Ensure compliance with employment laws, contracts, and district policies.
  • Collaborate with the Business Office on payroll, benefits, and HR reporting needs.
  • Other duties as assigned.

Secondary Responsibilities - Special Education Administrative Assistant
  • Provide clerical and organizational support to the Director of Special Education and special education staff.
  • Maintain accurate student records in compliance with state and federal retention/destruction guidelines.
  • Assist with special education transportation coordination, including provider communication and invoice reconciliation.
  • Manage student record transfers, tuition agreements, and coding for open-enrolled, non-resident, and non-public special education students.
  • Track and organize compliance-related documentation for audits.
  • Assist staff with organizing and submitting Personnel Activity Reports (PARs) and Certification Reports.
  • Other duties as assigned.

Collaboration & General Office Support
  • Partner with District Office staff and administrators to ensure accurate data management and timely reporting.
  • Attend relevant training sessions and implement procedural updates as required.
  • Support other District Office functions and projects as assigned.

Qualifications
Required:
  • Strong organizational skills and exceptional attention to detail.
  • Ability to prioritize multiple responsibilities and meet critical deadlines.
  • Proficiency with Microsoft Office Suite, Google Suite, and data management systems.
  • Ability to maintain strict confidentiality and handle sensitive information appropriately.

Preferred:
  • Experience in payroll processing, HR operations, or public school business office functions.
  • Experience with special education clerical work.
  • Familiarity with Skyward, SpEd Forms, or similar student/staff data systems.
  • Strong communication and problem-solving skills.

Compensation & Benefits
  • Salary Range: $50,000-60,000.
  • Benefits: Medical and dental insurance; paid time off; employer-provided life insurance; retirement; and paid holidays.

Equity Statement
Pine Island School District is committed to creating an equitable, inclusive, and respectful environment for every student, staff member, and family. The district values diversity and encourages individuals from all backgrounds to apply.
Questions:
For inquiries about this posting, please contact:
Luke May, HR Specialist
Email: luke.may@pineisland.k12.mn.us

Apply